Senior Project Coordinator, Education at International Rescue Committee

Job Description

 The Project Coordinator role is responsible for project planning and tracking, coordination of internal and external stakeholders and carrying out administrative tasks associated with this new initiative.  This is a challenging position which requires strong organization skills, excellent interpersonal skills, and the ability to work well in a distributed, multicultural environment.  The initiative is beginning immediately and will continue for at least 18 months.  The Project Coordinator will manage tasks, inputs and processes associated with the design and execution of the audio strategy.  

The role reports into Regional Deputy Director   and will be focused on supporting a technical team and country programs initiating play based learning programming.

Major Responsibilities: 

1.  Project planning and management: Complete project planning and scheduling, from the high-level planning phase to detailed short-term activity scheduling.  Initiate and complete planning and scheduling for global-level implementation period activities. 
2.   In the first 2-3 months, coordinate inputs and processes from and involving field and regional staff, technical unit and research & innovation (R&I) staff to finalize  the project strategy, work plans, budgets, and MEL plans
3. Drive initiative’s progress and coordinate the activities of cross-functional team members, including task and action tracking.
4. Support staff from 3 country programs, to ensure that dependencies, conflicts and risks are coordinated and managed across the initiative. 
5. Support the country and regional/HQ project teams in their use of tools for documents management, collaboration and task management.
6.  Contracting and partner management: Support identification and contracting, including managing RFP processes as needed, for script writers, talent, designers, producers and others required to design and deliver play based programming across multiple contexts.  
7.  Support grants coordinator in HQ (goat) and country offices  to manage inception period budgets, track expenditure and maintain accurate projections.
8.  Project Communications: Ensure that project communications are timely, relevant and accurate, including regular status updates.
9.  Facilitate meetings with stakeholders across globally distributed business units, and coordinate stakeholder communications.
10.  Support an advisory committee of key decision makers at regional, country and education technical unit to track progress, provide support,  and give input into key decisions.

Job Requirements

 Minimum Requirements

1. Bachelor’s degree or equivalent with at least 4 years of progressive experience as a project coordinator or project manager 
2. Possess, and apply a sound understanding of a body of knowledge gained through experience (6-8 years); utilize in-depth knowledge to achieve stated results.
3. Excellent speaking, writing and facilitation skills in English; proficiency in French, Spanish or Arabic.  
4. Fluency or, ideally, experience working with technologies used for mass messaging, broadcast radio production and distribution/or other audio production and distribution.  
5. Experience in project managing large-scale, cross-functional projects
6. Experience in establishing or facilitating governance processes
7. Experience in using project management methodologies, templates, tools and processes
8. Strong remote facilitation skills; and fluency with various digital communications and design platforms 
9. High level of proficiency with MS Office, documents management solutions and project management tools

Preferred Additional Requirements

1. Knowledge of the education in emergencies sector 
2. Experience working in crisis-affected settings 
3. Budget management and reporting 

Working Environment:  

1. Remote/ work; ability to work EDT or UTC time zone