Senior Project Execution Manager at Pula

External relationships management (30%)

• Lead the team to manage stakeholder relations, including donors and private/public sector partners
• Guide the team to plan and hold regular meetings with donors and other stakeholders to discuss progress
• Lead the team to identify and manage project risks, issues and remediation and ensure these are communicated and coordinated with the donors
• Hire and manage external consultants as needed to execute to specific project deliverables

Project Progress Reporting and Financial Reporting (30%)

• Lead the team to ensuring timely monitoring and report on progress to external stakeholders (donors, partners)
• Review, author or contribute to project reports (evaluations, assessments, mapping exercises)
• Assure quality and compliance in deliverables by editing/proofreading
• Create and/or share project documentation with team leads and staff
• Provide information/training to your team and staff on grant deliverables and reporting requirements
• Oversee invoicing, accounting, financial reporting, paperwork, grant records and other administrative functions to ensure successful execution of the grant process
• Any other duties required to support the delivery of grant-funded projects, including preparation of funding proposals

Project Planning and Execution (10%)

• Lead the team in planning, scheduling and implementation of Pula’s grant-funded projects
• Lead the team to define project scope, goals, deliverables, tasks and resource requirements
• Guide the team to develop full-scale project plans, including task sequences and interdependencies
• Work with internal Pula team leads and management to ensure sufficient project resource allocation
• Lead the team in tracking project deliverables and performance of teams using appropriate tools e.g. Gantt charts, task lists, workflow management software
• Guide direct reports to ensure internal Pula staff is informed about upcoming deadlines, milestones and deliverables
• Guide and ensure the team holds project meetings and drive task completion to meet delivery timelines with project teams (Tech, Sales, Actuarial, Operations), including progress tracking, risk management, initiating changes to the original scope of work and reviewing checkpoints or milestones

Team Management and Thought leadership (20%)

• Guide and coach your direct reports to deliver on the projects assigned to them in terms of project execution, reporting and financial management
• For selected projects you will take the lead on execution and project and financial management of selected those projects
• Coordinate with other departments to gather data and support them in producing analysis that may need to be part of the progress, interim or end line reports
• Work with external consultants and agencies who may be contracted to work on research initiatives and ensure there is a clear scope of work, research questions, etc
• Work with our communications team to organize presentations, webinars and other events to communicate the insights externally

Aligning projects with Pula’s strategy and objectives (10% of the time)

• Work with Pula department heads and team leads to ensure that projects align with and contribute to the company’s strategy and goals
• Work with different departments to understand their priorities and find ways to leverage projects to achieve them.
• Proactively work with your team to discuss project prioritization, business drivers, and potential or actual risks with the Partnerships team and senior management
• Proactively work with your team to offer recommendations for changing prioritization, required escalations, and suggestions for new project initiatives

The right applicant would have the following skillset:

• At least 7-10 years’ experience managing complex, projects in social enterprise, NGO, UN or similar organization
• Strong financial reporting, quantitative and data analytics skills, as well as report writing and presentation skills
• Skills and experience in working with diverse set of stakeholders and building strong relationships with philanthropic partners
• Strong collaborative skills, ability to work with multi cultural and multi disciplinary teams to deliver to our clients
• You have the ability to translate complex and challenging concepts into detailed action plans
• Ability to prioritize work, meet inflexible deadlines and produce timely, high quality results
• Exceptional work ethic and integrity: the ability to self-manage assigned tasks/deliverables
• Bachelor’s degree with an outstanding academic record
• You are comfortable with GSuite applications (Google Sheets, Google Docs, G-Slides, etc.) and are able to adapt to new systems easily (e.g., ClickUp, Slack, Jira, Metabase, CommCare)
• You are comfortable and willing to travel (20% of the time) to customer sites across Africa, Asia and Latin America
• Fluency in French and/or Portuguese is a plus.