Senior Supply Chain Management Officer - JG 7 - 1 Post at Independent Policing Oversight Authority (IPOA)

Job Purpose

• Responsible for administration of the supply chain function to ensure timely availability of goods, works and services in the Authority.

Key Responsibilities/ Duties / Tasks
Operational Responsibilities / Tasks

• Implement policies, strategies, guidelines, plans, standards and procedures that impact on supply chain management while ensuring compliance to applicable laws, statutes and circulars;
• Conduct market surveys/research to inform procurement of goods, works and services;
• Implement Annual Procurement and disposal plans;
• Implement capacity building programs on supply chain processes in the Authority;
• Conduct registration/prequalification of suppliers and maintenance of the lists;
• Maintain inventory/stores in compliance with the relevant regulations;
• Maintain and update records in the division;
• Develop internal and external reports in the division;
• Implement risks mitigation measures;
• Supervise issuance of items to staff
• Develop and implement individual work plan

Job Dimensions:

Financial Responsibility

• Prepare annual work plan and budgets.
• Responsibility for Physical Assets
• Responsible for Office equipment, furniture and records

Decision Making / Job Influence

• Operational decisions

Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

• Bachelor’s Degree in any of the following disciplines: Procurement, Purchasing, logistics, Business Administration, Commerce or its equivalent qualification from a recognized institution

Professional Qualifications / Membership to professional bodies

• A member of the Kenya Institute of Supplies Management (KISM)
• Supervisory course lasting not less than two (2) weeks from a recognized institution

Previous relevant work experience required.

• Served in the grade of Supply Chain Management Officer I, IPOA job grade 8 for a minimum period of three (3) years or six (6) years in comparable and relevant position in the public or private sector

Functional Skills, Behavioral Competencies/Attributes:
Functional Skills: 

• Analytical skills
• Organization and Planning Skills
• Dispute Resolution Skills
• Decision Making Skills
• Interpersonal Skills
• Communication Skills

Behavioral Competencies/Attributes:

• Transparency and accountability
• Ethics and Integrity
• Team player
• Creativity and innovation
• Emotional intelligence
• Resilience
• Independence