Account Payables (1 Position) at Siginon Group

RESPONSIBILITIES:

• Authenticate vendor invoices by ensuring that they relate to services offered for the Siginon Global Logistics.
• Check and ensure that there is proper authorization for all vendor invoices through contracts or Local Purchase Order.
• Analyze all vendor statement to ensure that all postings therein are valid and payable and prepare vendor account reconciliations.
• Ensure that all supplier accounts are reconciled by the 15th  of the month and the reconciliation sent to the suppliers on that date vide email.
• Constantly evaluate to ensure that all reconciling’s are dealt with conclusively before payments to ensure all vendor statements agree 100% with SGL books.
• Post all invoices for the current accounting month in SAP before the last day of the month. Review with stores department to ensure all items are captured.
• Prepare all supplier payments by the 20th  of every month and forwarded to account signatories by the end of that day.
• Prepare and forward to the Divisional Finance Manager a listing of all payments done and this must accompany the cheques raised. 
• Ensure that the payables period is maintained at 60 days and are dispute free and the suppliers are given all required information.
• Ensure a harmonious partnership with suppliers’ relationship by treating vendors with respect and understanding. 
• Ensure proper record keeping so that documents are easily accessible and available.
• Manage the Goods Received Not Invoiced (GRNI) account to ensure that it has a balance of ZERO before closing the books at the end of every month. This is a key control to ensure that all invoices are properly captured in SAP.
• Ensure that all routine controls relating to payments are adhered to thereby ensuring that we only pay for invoices that relate to good and services approved for Siginon Global Logistics.
• Ensure efficient workflow from A.P desk and that work is not interrupted due to omissions or commissions.
• Provide assistance to other members of staff particularly those at the stores and procurement offices.

Education, Professional Qualifications & Work experience

• Bachelor’s Degree in Finance or Business or equivalent
• CPA Finalist.
• 5 years’ experience in a busy computerized accounting environment.
• Excellent understanding of financial / accounting concepts and  relevant legislations.

Skills & Competencies

• Excellent planning and organizing/work management skills.
• Highly numerate individual with excellent analytical skills
• Excellent communication and interpersonal skills.
• Excellent teamwork/collaboration ability.
• Excellent problem-solving skills
• Proactive and attentive to details.
• High level of integrity.