Finance & Accounts Assistant at Dynasoft Business Solutions

Key Responsibilities

Financial Accounting & Reporting

• Prepare, review, and maintain accurate accounting records, and reports in compliance with accounting standards and company policies.
• Assist in the preparation of monthly, quarterly, and annual management accounts.
• Perform general ledger reconciliations and ensure the accuracy, completeness, and integrity of financial records
• Perform month-end and year-end closing activities.
• Support the preparation of annual budgets, forecasts, and cash flow projections.
• Custodian of the chart of accounts

Accounts Receivable & Revenue Management

• Generate and process customer invoices.
• Monitor accounts receivable, follow up on overdue invoices, and ensure timely collection of outstanding balances.
• Manage contract milestones, billing, and reconciliations to prevent revenue leakage.

Accounts Payable & Vendor Management

• Manage the accounts’ payable function, ensuring timely processing and payment of supplier invoices.
• Monthly payroll processing
• Verify payment requests and ensure compliance with approval workflows and procurement policies.
• Reconcile supplier statements and resolve any discrepancies promptly.

Cash & Treasury Management

• Perform monthly, quarterly and annual bank & Credit card accounts.
• Monitor cash flow and maintain adequate liquidity for operational requirements.
• Manage petty cash and ensure proper documentation and accountability.
• Support treasury activities, including payments, transfers, and cash forecasting.

Asset Management

• Maintain the fixed asset register
• Coordinate periodic verification and annual stock-taking of company assets.
• Monitor asset movements and maintain appropriate supporting reports.

Compliance & Audit Support

• Assist in monthly filing of statutory returns within stipulated deadlines.
• Ensure compliance with relevant tax laws, financial regulations, and company policies.
• Support internal and external audits by preparing schedules and providing required documentation.
• Assist in implementing and maintaining effective internal controls.

Budget Monitoring & Business Support

• Monitor departmental expenditure against approved budgets and identify variances.
• Provide financial analysis and recommendations to support business decisions.
• Assist project managers and department heads in tracking project costs and profitability.

Record keeping

• Ensure financial records are maintained in compliance with accepted policies and procedures

Other duties

• Undertake any other finance and accounting duties as assigned.

Key competencies

Academic and professional Qualifications

• Bachelor’s degree in accounting, Finance, Commerce, Business Administration, or a related field.
• Minimum of B plain in KCSE.
• Must be a CPA finalist. ICPAK Membership is an added advantage
• Experience: Minimum of two years’ experience
• Experience using ERP preferably Microsoft Business Central or similar systems.
• Proficient in Microsoft Excel.

Essential Skills

• Knowledge of IFRS and GAAP.
• Knowledge of tax regulations and statutory compliance requirements.
• Experience with financial reconciliations, budgeting, forecasting, and cash flow management.
• Ability to analyse financial data and prepare insightful management reports.
• Understanding of project accounting and service-based business models is an added advantage.
• High level of integrity and the ability to protect the organization’s value by keeping information confidential.
• Ability to develop effective working relationships internally at different levels and externally with company clients & suppliers.
• Must have good communication and interpersonal skills and be attentive to detail
• Great team player, strategic thinker, deadline & result-driven and highly organized.