The Site Coordinator plays a pivotal role in executing and managing end-to-end project activities at the construction site. This position is responsible for translating design intent into actionable on-site plans, coordinating resources, and ensuring that project delivery timelines, budgets, quality, and safety standards are met. With a strong focus on project leadership, the Site Coordinator acts as the operational link between design, procurement, subcontractors, and site execution especially in projects involving interior fit-outs, exterior works and design-and-build assignments.
Key Responsibilities:
Project Planning & Execution Oversight
- Collaborate with the Project Manager during pre-construction to understand scope, timelines, and key deliverables.
- Develop and maintain detailed short-term work plans and lookahead schedules for site activities in line with the master project schedule.
- Coordinate the timely mobilization of labor, equipment, and materials.
- Identify critical path activities and lead initiatives to resolve bottlenecks to maintain progress.
Site Operations & Coordination
- Manage daily site operations, supervising subcontractors and in-house teams to ensure effective and coordinated work across trades.
- Oversee installation and finishing of interior works including flooring, partitions, ceilings, joinery, and decorative elements.
- Ensure exterior works (e.g., aluminum cladding, curtain wall, louvers, external lighting, etc.) are executed to specification and detail.
- Ensure works are carried out in accordance with approved shop drawings, specifications, and method statements.
Technical & Quality Assurance
- Review and interpret architectural, structural, MEP, and shop drawings to guide site execution.
- Work closely with the design and technical teams to resolve discrepancies and propose buildable alternatives where necessary.
- Monitor workmanship and ensure compliance with company and industry quality standards.
- Conduct snagging, punch listing, and coordinating rectification works prior to handover.
Project Monitoring & Reporting
- Track and report on daily progress, material usage, workforce productivity, and equipment performance.
- Provide regular updates to the Project Manager on milestone achievements, potential risks, and mitigation plans.
- Maintain up-to-date site documentation including inspection reports, delivery notes, approvals, and work permits.
Resource & Cost Management
- Optimize resource usage (labor, materials, tools) to reduce waste and enhance efficiency.
- Liaise with procurement to ensure timely delivery of materials and verify quantity and quality upon receipt.
- Monitor and flag potential cost overruns, assisting the Project Manager in maintaining budget discipline.
Health, Safety & Environmental Compliance
- Enforce site safety policies and ensure adherence to statutory HSE requirements and internal safety procedures.
- Conduct toolbox talks, safety inductions, and ensure proper use of PPE by all workers.
- Report incidents, near misses, and unsafe practices, and actively contribute to a safe working environment.
Stakeholder Communication & Coordination
- Serve as the key site liaison for consultants, client representatives, authorities, and internal teams.
- Facilitate and document site meetings, inspections, and coordination reviews with relevant parties.
- Manage expectations of clients and consultants on-site regarding deliverables, timelines, and constraints.
Qualifications & Experience
- Degree or Diploma in Construction Management, Civil Engineering, Architecture, or related technical field.
- At least 3-5 years of experience in a similar site leadership role within interior fit-out, exterior construction, or design-build projects.
- Demonstrated experience in managing multiple trades and project phases under tight deadlines.
- Strong understanding of project lifecycles from mobilization to handover.
- Proficient in interpreting detailed technical drawings and specifications.
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