Specialist, Grant Writing at International AIDS Vaccine Initiative (IAVI)

• IAVI is seeking a Specialist, Grant Writing, who will actively support revenue generation in Africa. The Specialist will focus on proposal development, opportunity building, and funder engagement and reporting. The Specialist will support these objectives, working closely with various functions, including Global Affairs (GA), Grants, Contracts, & Compliance (GC&C) and the Operational Excellence (OpEx) teams.

Key Responsibilities:

Support in Proposal Development process

• Support in screening of opportunities and ensuring those identified are brought to the attention of the Africa Management Team (AMT) and pursued in a timely manner.
• Manage an up-to-date list of current and future opportunities that might be issued by donors relevant to the IAVI program in Africa.
• In consultation with other IAVI teams’, co-ordinate proposal development across the Africa program including coordination of team meetings, scoping, and visioning workshops.
• Support non-technical sections and proposal components, ultimately ensuring high quality proposals are submitted on time.
• Contribute to development of guidance tools, templates, and training to improve management of grants.

Opportunity Building Support

• Assist in developing materials (including proposals, reports, briefings, donor profiles, and other fundraising materials) in support of building and creating opportunities to support the sustainability of IAVI Africa and its programs.
• Support donor relationship cultivation and stewardship through drafting letters, donor newsletters, notes, and emails.
• Maintain IAVI’s Customer Relationship Management platform for key Africa funders.

Funder Engagement and Reporting

• Provide support in reviewing, communicating, and ensuring compliance with donor reporting requirements throughout project implementation.
• Responsible for compiling timely information for external funder reports and internal reports which includes formatting content into appropriate templates and drafting and editing narrative content.
• Proactively engage with other departments to document adherence to all programmatic and fiscal reporting requirements stipulated in grants.
• Assist in the preparation of briefings, Committee and Board presentations, and other events related to donors, prospects, and the Board of Directors.

Education & Work Experience:

• Minimum bachelor’s in public health, international relations or related degree required.
• A minimum of 3 years’ experience with development writing and proposal development experience in a non-profit setting, including experience in a science or research setting is required.

Qualifications & Skills:

• Experience editing and proofreading documentation to produce quality materials within set timelines while simultaneously managing multiple projects.
• Attention to detail in a demanding, environment with competing priorities.
• Knowledge of global public health and donor-funded programming including pharmaceutical management.
• Ability to quickly research, analyze, and provide synthesized summaries of relevant proposal requirements and information.
• Experience writing briefs, proposals, notes, reports, agreements, and other documents is required.
• Demonstrable skill working with donor databases and systems for tracking grant expenditures and uses is desirable.
• Confident and organised self-starter who can handle multiple tasks and responsibilities simultaneously, take initiative and is able to respond rapidly and effectively to new tasks and opportunities.