Sr Clerk, Administration at Child Fund International

DUTIES/RESPONSIBILITIES

Administration:

• Responsible for day-to-day operations of the offices
• Custodian of the office keys
• Liaises with the procurement office to follow up on requisitions
• Follows up with service providers to ensure timely and quality delivery of goods and services
• Follows up on invoices with vendors/service providers to support in ensuring timely payments once goods and services are delivered
• Supports the Procurement office in the process of identification of local service providers
• Assists Procurement Office in raising quotations, quotation analysis, preparing the tender and procurement documents
• Supports the procurement office in drafting agreements for suppliers.
• Supports the AFAA in management of the program assets
• In charge of management of stores
• Supports the AFAA in filing of documents and keeping of records
• Any other organisation’s duty as may be directed by the Supervisor.

IT Focal Point:

The role will act as the IT Focal point, working in close coordination with the IT Analyst at the Country office.

• Sensitizing staff on various ChildFund policies and regulations that govern the use and utilization of computer hardware and software, internet and email facilities.
• Serve as a liaison to Software, Hardware and IT Service providers and responding to IT queries by providing information and direction to the issues raised.
• Database and systems administration
• Coordinating quarterly servicing and maintenance on the data processing equipment and keep record of maintenance, repairs and/or upgrades performed on each equipment.
• Determining any additional hardware and software that may be required, preparing their request and forwarding them to the Field Coordinator (FC) for approval.
• Network management, Server Administration, Website Development, User Support and implementation of new applications (System Development) to facilitate program activities
• Drawing up a diagnosis report and cost estimates for equipment that require replacing parts for subsequent forwarding to the FC for approval.
• Installation, configuration and updating computer hardware and software
• Helpdesk support and end user training
• Weekly and monthly data backups, Virus and Malware prevention, protection and removal.

SKILLS AND COMPETENCE

• A Bachelor’s Degree in Computer Science or Information Technology. Or A Bachelor’s degree in Business Administration or Business Studies with a Diploma in Computer Science or Information Technology
• 3 years’ work experience in supporting administration and procurement functions
• Good organization and time management skills and ability to work under pressure.
• Good communication and writing skills.
• Must have good interpersonal skills.
• Must be a person of high integrity.
• Good coordination, problem solving and networking skills.
• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices.