Stock Controller at Nairobi Central Hardware

JOB SUMMARY:

• The Inventory Controller is responsible for maintaining accurate inventory records, supporting warehouse efficiency, coordinating replenishment, & ensuring proper stock controls across all touchpoints.

KEY RESPONSIBILITIES: 

• Maintain up-to-date records of inventory levels, stock movements, & incoming/outgoing shipments.
• Oversee and maintain accurate inventory records for all stock movements (inbound, outbound, adjustments, transfers).
• Ensure real-time inventory updates within the ERP system (Tally).
• Investigate, reconcile, and resolve stock discrepancies promptly.
• Monitor stock levels and prevent stock-outs or overstock situations.
• Supervise, guide, and evaluate Stock Carders and warehouse inventory staff.
• Ensure all inventory transactions are recorded accurately and timely.
• Lead training initiatives on inventory procedures and ERP usage.
• Enforce accountability and performance standards within the stock control team.
• Plan and lead periodic stock audits, cycle counts, and annual physical inventory exercises.
• Analyze audit findings and implement corrective measures.
• Ensure full compliance with internal policies, SOPs, statutory regulations, and safety requirements.
• Maintain proper documentation for audit and regulatory purposes.
• Lead digitization and continuous improvement of stock management systems.
• Ensure proper mapping of all storage locations within Tally ERP.
• Analyze inventory reports and provide actionable insights to management.
• Identify and implement improvements to enhance stock accuracy and warehouse efficiency.
• Collaborate with Procurement, Sales, and Dispatch teams to forecast demand and plan stock replenishment.
• Monitor slow-moving, obsolete, and fast-moving items and provide recommendations.
• Support management with inventory performance reporting and decision-making data.
• Ensure warehouse layout supports efficiency, organization, and compliance with 6S standards.
• Promote and enforce safe work practices and the use of appropriate PPE.
• Maintain cleanliness, organization, and optimal utilization of warehouse space.
• Perform any other duties assigned by management in line with operational requirements.

QUALIFICATIONS,CORE COMPETENCIES AND SKILLS: 

• Bachelor’s Degree in Supply Chain Management
• Proven experience in inventory control, warehousing, or stock management roles.
• Proficiency in ERP systems, particularly Tally or SAP.
• Strong knowledge of inventory control best practices and warehouse operations.
• High level of personal integrity, trustworthiness, and accountability.
• Exceptional attention to detail with a high degree of accuracy in record-keeping.
• Excellent organizational and time management skills.
• Strong analytical skills with effective problem-solving capabilities.
• Good communication skills with the ability to collaborate effectively across departments.
• Proficiency in Microsoft Excel, Word, Google Sheets, and Google Docs.
• Ability to work in a fast-paced environment, manage changing priorities, and consistently meet deadlines.
• Knowledge of workplace safety practices, procedures, and policies.
• Physical ability to safely lift and carry items weighing up to 50 kg.
• Strong product identification skills, including the ability to distinguish product size, type/brand, style, color, and code.
• Receptive to feedback with a willingness to take corrective action when necessary.
• Ability to work effectively under pressure while maintaining accuracy and efficiency.

PERFORMANCE INDICATORS: 

• Inventory Accuracy
• Stocks Availability
• Inventory Efficiency