Stock Controller/ Senior Assistant, PSCMD Administration at Aga Khan University Hospital

Job Purpose:

To stock, manage and supply consignments items, medical surgical, pharmaceutical, pathology and radiology, Food & Beverage, Engineering, CAPEX and general stores inventory, non-inventory items required by various hospital-wide, outreach and University Centre users.  Accurate reporting of inventory held within respective areas of responsibility.

Responsibilities:

• In charge of the assigned warehouse and/or Sub Store
• Service material requests from end-users.
• Ensure accurate, timely and complete posting and updating of transactions in the system, accurate and timely issue of items.
• Stack Items safely and neatly i.e., identifiable, and traceable.
• Ensure there are no stock outs by pre-empting the purchaser on items running low on stocks.
• Recommend optimum quantities of items to be replenished.
• Receiving of inventory from vendors against Purchase Orders, verifying quantity and quality.
• Accurate and on-time receiving and verification of invoices and forwarding to Finance for processing.
• Assist in maintaining minimum stock days.
• Verify the quality of goods received from vendors/Warehouses/Sub stores.
• Follow up on issues that end users have not accepted.
• Adhere to the FEFO method of stock movement.
• Manage a minimum value of expiries and items being obsolete.
• Take part in quarterly stock takes.
• Reporting; Ensure daily submission of checklist, Monthly on-time submission of bulk SPR for inventory replenishment, slow moving inventory, approved disposal forms and QVR reports.
• Control short expiry items/non-moving and slow-moving items and coordinate with satellite stores and receiving teams to ensure their timely returns to suppliers.
• Responsible for overseeing daily temperatures logs – both storage areas and fridges with supervision from immediate supervisor.
• Ensure stock transfers/ material stock issues and SPRs are checked and signed as per laid down procedures.
• Ensure daily replenishments of SPRs are done efficiently and on a timely manner as per prescribed schedules.
• Ensure general neatness and cleanliness of the main stores.
• Ensure daily submission of inventory checklists, monthly on time submission of bulk SPR for inventory replenishment, slow moving inventory report, expired inventory report, approved and signed disposal forms and Quality Variance Reports (QVR).
• Any other duties that may be assigned by PSCMD Supervisor, Assistant managers, managers and PSCMD leadership, which may include support the role and function of Purchase Assistant. 

 Qualifications, experience and skills requirements:

• Business-related Diploma or Certification. 
• Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.
• At least two years of work experience in a related field/work environment
• Proficiency in working with MS Office – MS Excel and MS word
• Ability to work in a team, has initiative and is proactive
• Excellent customer service skills and customer focus,
• Excellent interpersonal/ communication skills
• Attention to detail and problem-solving skills.
• Ability to lift heavy boxes, climb and bend.
• Knowledge of warehousing/stocking