Store Administrator at Strathmore University

Basic Job Summary  

• The job holder is responsible for ensuring that optimal stock levels are maintained at all times and internal orders from departments are serviced promptly. 

Duties and Responsibilities   
Receiving Goods  

• Track and expedite orders to ensure timely delivery as per the approved purchase orders issued to suppliers  
• Inspect and verify all goods delivered to ensure conformance to order specifications, quality and quantities.  
• Posting all received invoices into the management system daily.  
• Generate a Good Received Note (GRN) and attach it to the invoices as required.

Issuing Goods  

• Receive approved internal orders for goods at the store and issue as required at the specified times.  
• Issue Goods from the store as per the approved internal orders  
• Replenish supply inventories following the established guidelines of the company Monitoring stock levels  

Record Keeping  

• Post all the stock data into the system/s as required and prepare the required reports at the specified times  
• Facilitate the monthly stock taking exercise and report accordingly as required  
• Maintain the store’s filing system and keep in safe custody all related files, records, and other documents in their complete form, as per policy  

Administration  

• Ensure that the Warehouse and/or store comply with OSHA requirements.  
• Collect, analyse and report to the Procurement Manager on customer  feedback on stores’ services and suggestions.  
• Ensuring other store officers keep proper record and update inventory on time.  
• Working closely with the procurement department to facilitate purchases  and disposal of excess or obsolete stock items.  

Operations  

• Keep the stores and warehouse clean, organized and free from any hazards.  
• Ensure compliance with health and safety regulations as well as the warehouse and stores procedures  
• Monitor stock levels and re-order supplies as needed to maintain optimal inventory levels.  

Minimum Academic Qualifications  

• Bachelor’s degree in Business-related Degree (Degree Supply Chain, Procurement highly preferable) or any related field from a recognized institution.   
• Professional qualifications in procurement.   

Experience  

• At least 2 years of experience in procurement.  

Competencies  

• Demonstrated ability to independently resolve complex problems in a timely manner   
• Outstanding Written and Verbal Communication  
• Strong Planning and Organizational Skills  
• Interpersonal Skills  
• Negotiating Skills  
• High level of Integrity