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  • Posted: Feb 8, 2021
    Deadline: Feb 19, 2021
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    On any day, 2 billion people use Unilever products to look good, feel good and get more out of life - giving us a unique opportunity to build a brighter future. Great products from our range of more than 400 brands give us a unique place in the lives of people all over the world. When consumers reach for nutritionally balanced foods or indulgent ice cr...
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    Strategic Assistant to the Managing Director (Nairobi)

    Main Purpose of the Job

    The Strategic Assistant will provide high-level, confidential administrative support to the office of the MD and Kenya Lead.

    Job Summary

    • Support the MD and Kenya Lead in planning, directing, managing and coordinating day-to-day business activities.
    • Follow up various projects involving all levels of internal management and staff.
    • Arranges travel bookings, hotel, transportation, visas and coordinates with any external parties as required for the same, including travel agents, hotels, transport services.
    • Facilitate visitor’s visa letters and requirements including weekly updating of International Visitors folder on the Portal.
    • Organizes local and international workshops, conferences and meetings and provides support to international visitors.
    • Coordinates meeting and conference schedules, venues, teleconference, presentation equipment, and other meeting requirements including food/refreshment.
    • Prepare expenses form and ensure all the information is correct. Arrange payments of any expenses incurred by the MD promptly and in due time.
    • Collect and distribute all incoming and outcoming correspondence.  In absence of the MD and Kenya Lead he/she must ensure all urgent correspondence or inquiries are either dealt with or forwarded to MD
    • File all the documents concerning visitors’ personal data and the details of their visits in order to provide the necessary information when required.
    • Prepare agendas, briefings, and preparation materials for meetings, appointments, and events; work closely with other leadership team members to gather agenda items, briefing notes, and other materials, as needed. Distribute meeting materials in advance of meetings.
    • Prepare and print materials and presentations; coordinate with external event organizers with logistics and communicate needs on behalf of MD and Leadership Team.
    • Collects, Compiles and Organizes Presentation and Meeting Materials for the MD and Kenya Lead.
    • Monitor tasks delegated by the MD and Kenya Lead to ensure that completed work is achieved to agreed deadlines.
    • Building and managing key relationships with internal and external stakeholders
    • Manage multiple projects and tasks simultaneously.
    • Work closely with support and professional functional heads.
    • Place an order for stationery goods through corporate supplier, make sure goods are delivered in time.

    Key Requirements

    • Bachelor’s Degree in Business Management, Administration or related field
    • 3-4 years of experience supporting Senior Executives preferred
    • Superior organizational skills and meticulous attention to detail.
    • International experience is an added advantage
    • Experience and comfort working with multiple platforms of communication technology. i.e.Tele-conferencing , Video-conferencing , Teams
    • Willingness to maintain flexibility in job function in an ever-changing environment.
    • Excellent written, verbal, presentation and interpersonal communication skills to interface with all levels of management as well as external stakeholders.
    • A “can-do” attitude and a willingness to go the extra mile to get the job done.
    • Excellent analytical and strategic skills.
    • Ability to work under pressure to tight deadlines and co-ordinate the input of others in these circumstances.
    • Highly adaptable with the ability to manage change.
    • Ability to work effectively with a range of partners and stakeholders.
    • The ability to work in a discreet manner, maintaining confidentiality.
    • Proficiency in Sharepoint or online collaboration tools,
    • Ability to understand business processes.
    • Internal drive to learn and adapt.

    Method of Application

    Interested and qualified? Go to Unilever on unilever.taleo.net to apply
  • Send your application

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Average Salary at Unilever
KSh 158K from 38 employees
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