Supply Chain Coordinator at Danish Refugee Council

Overall purpose of the role

The Supply Chain Coordinator is part of the regional support team and provides support to the country operations via help-desk services, training & advice, compliance control, and support, transactional procurement, support the technical assessment during recruitment of Supply Chain staff in the country offices, and derogation management. The incumbent will enhance the capabilities of the Regional Supply Chain administration.

Key responsibilities

Coordination

• Contributes to the daily operation with comprehensive knowledge in logistics and procurement.
• Lead the coordination with the programme staff to ensure logistics & procurement involvement in the whole programme cycle.
• Ensure that all logistics & procurement specific DRC/donors’ rules and policies are understood and respected.
• Responsibility for assigned operational budgetary lines within programmes.
• Technical support

Procurement

• Ensure that procurement policies and procedures are rigorously followed.
• Procurement of all goods and services
• Establish and follow up annual procurement plans.
• Track all orders, purchases and deliveries.
• Oversight of all purchase and service contract to ensure DRC's interests are protected.
• Optimize all logistics operations to increase cost effectiveness including setting up longer term supply contracts.
• Ensure DRC supplier due diligence is effective.

Logistics

• Fleet: management of rental and owned vehicles, generators, speed boats & motorbikes (in line with DRC guidelines)
• Transport: management of all transportation of goods and people (via road, river, air) to-from areas of operations and-or other DRC offices
• Asset: registration, maintenance, repairs-maintenance & disposal of DRC assets accordingly to donors’ rule and policies (in line with DRC guidelines)
• Warehouse: manage the DRC warehouse and stores (in line with DRC guidelines)
• Premises: health and safety, contract management and repairs/maintenance at DRC premises

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies:

• Degree in Supply Chain Management, Business Administration or Purchasing and Supplies. Diploma Level preferable from Chartered Institute of Purchasing and Supply (CIPS).
• Member of relevant institute of supply chain management or any other relevant body
• With at least 6 years' work experience in relevant field INGO or other agencies experience in Supply Chain management
• Good knowledge ERP Supply Chain software’s Systems is mandatory.
• Demonstrated ability to achieve results in a demanding and fast paced environment.
• Knowledge of international humanitarian and development systems, institutions and donor’s programs (including GFFO, EU, ECHO, DFID and OFDA), and of procedures, accountability frameworks and best practices
• Excellent communication, analytical and negotiation skills
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
• Demonstrated ability to establish effective working relations between programs & support.
• Proven commitment to accountable practices
• Knowledge of working in challenging environments
• High integrity, pro-active, stable, robust character and a good team-player
• Ability to travel regularly within the region – including in conflict affected areas.
• Excellent Communication skills in English required.