Supply Chain Intern at Feed the Children

JOB PURPOSE

Feed the Children (Kenya) is looking for multi-talented intern to join the Procurement & Logistics unit in the Kenya Country office based in Gigiri, Nairobi for a period of 3months. The Intern will support the unit in various activities as will be assigned by the Supervisor or designate. He/she will mainly assist the Procurement & Logistics Officer in raising quotations, quotation analysis, preparing the tender and procurement documents.

KEY ACCOUNTABILITIES

• Under direct supervision of the Proc. & Logistics Officer, provide support to procurement & Logs Department in effective acquisition of supplies.
• Support invoice processing in consultation with Finance Office, liaise whenever necessary with service provider/partner/retailer to expedite the process.
• Support the planning and implementation of innovative supply chain operations, initiatives and services to ensure value for money and time saving.
• Provide technical advice and identify opportunities for improvement and innovation initiatives analyzing best practices from the humanitarian and private sector.
• Support the management of vendors, including performance monitoring and measurements.
• Participate in opening of tenders, quotations and evaluation.
• Stock taking, inventory and reconciliation.
• Scanning of various procurement documents and upload in cloud storage system.
• Filing of various documents including quotations, minutes and contracts.
• Taking minutes of departmental meetings when required.
• Assist in quote analysis, LPO preparation, vendor performance evaluation and documentation.
• Prepare daily, weekly and monthly updates and update supply chain dashboards.
• Assist in monitoring the inventory management process to track trends and account for the inventory status from receipt to dispatch to final delivery points.
• Facilitate filing of contract documentations and ensure completeness of files per their respective checklist.
• Assist in the preparation of reports, solicitation documents and contracts.
• Assist in the receipt, verification and acceptance of goods and services procured.
• Assist in updating asset record and periodical verification.
• Other Proc &logistics related tasks as required.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Bachelor’s degree in Supply Chain, Business Management or other relevant field.
• Graduated no longer than 1 year ago from a Bachelor’s degree or equivalent studies.
• Membership of CIPS or KISM.

Language: Fluency in both oral and written English is required.

TERMS AND CONDITIONS

• FEED is not responsible for living expenses, accommodation, and related costs.
• The internship duration is 3 months, full-time.
• Internship employment is decided based on competitive selection, qualifications, and merit.
• Both male and female candidates are encouraged to apply.