Supply Chain Management Assistant at Kenya National Trading Corporation (KNTC)

JOB REF HR/6/SCA

Job Purpose
The job holder is responsible for coordination of designated supply chain management function and implementing Procurement policies

Key Responsibilities/ Duties / Tasks 
Managerial / Supervisory Responsibilities

• N/A
• Operational Responsibilities / Tasks
• Respond to user and supplier inquiries about order status, changes, or cancellations;
• Contact suppliers in order to schedule or expedite deliveries and to resolve 
• shortages, missed or late deliveries, and other problems;
• Prepares payment documents for goods and services supplied to ensure 
• accountability and avoid legal risk;
• Review requisition orders in order to verify accuracy, terminology, and specifications.
• Prepare, maintain, and review purchasing files, reports and price lists;
• Raise and send quotations for purchase of products within different thresholds to 
• ensure availability and competitive prices in the Corporation;
• Track the status of requisitions, contracts, and orders.
• Monitor in-house inventory movement and complete inventory transfer orders for bookkeeping purposes.
• Enter procurement data into the e-procurement system to facilitate operationalization;
• Take part in receiving and inspection of goods;
• Receive and process suppliers invoices for payment;
• Carry out stock takes and reconciliation of records with the system;
• Participate in tender opening;
• Check and verify goods received notes, delivery notes and invoices;
• Maintain catalogue for items identified for disposal Prepare periodic stores returns

Job Dimensions: 

• Financial Responsibility
• Provides input into the departmental budget of approximately 30 Million.
• Responsibility for Physical Assets
• Equipment, office furniture, Stocks

Decision Making / Job Influence

• Operational decisions
• Analytical decisions

Working Conditions

• This job is carried out in an office setting within the Corporation with occasional visits to the Corporations depots to conduct stock taking.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Diploma in Purchasing and Supply Chain Management or any other equivalent qualification from a recognized institution;