Jobs at Kenya National Trading Corporation (KNTC)

JOB REF: HR/6/GMCS

Job Purpose
Provides overall leadership, strategic management and day to day management of financial, 
Human and ICT resources to drive the corporation’s business goals. 

Key Responsibilities/ Duties / Tasks

• Managerial / Supervisory Responsibilities 
• Oversee formulation, interpretation and implementation of financial, human resource, 
• administration, corporate communications and information communication technology policies, strategies, and programmes; 
• Lead in development and implementation of effective accountability systems, policies and 
• procedures to ensure prudent management of the Corporation financial resources; 
• Establish and maintain sound financial, human resource, administrative, ICT and 
• Communication procedures in compliance with statutory regulations; 
• Initiate the formulation of administrative policies , systems and procedures for the organization; 
• Provide guidance and leadership on Finance & Accounting matters, HR, Administration, 
• ICT and Supply Chain Management; 
• Manage and Coordinate Financial Services; 
• Provide overall leadership in organizational development; Guide recruitment, 
• deployment, remuneration, talent sourcing, employee relations, training and 
• compensation ,staff performance, development and discipline of human resources
• Spearhead the preparation of revenues and expenditure projections; 
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• Oversee preparation of financial reports for internal and external stakeholders as per statutory requirements; 
• Guide the development and implementation of strategies, policies and procedures in the department. 
• Create linkages with development partners and stakeholders on financial matters both locally & internationally; 
• Guide Formulation, interpretation and implementation of human resource management policies, strategies, and programmes; 
• Oversee management of assets portfolio to maximize utilization and realize returns; 
• Oversee provision of efficient and effective administrative and logistical support services 
• in delivery of the Corporation’s mandate. 
• Preside over development of timely annual work plans and budget estimates of the Corporation;
• Guide the preparation and presentation of departmental board papers;
• Oversee development of a Corporate strategy and business continuity management of the Department;
• Steer the implementation of the Corporation’s resolutions on matters affecting the department;
• Create an enabling environment that fosters teamwork and collaboration in the corporate 
• Coach and mentor staff in the department
• versee preparation and implementation of departmental budget, annual work plans in 
• line with the overall strategic objectives and government performance contract.
• Evaluate staff performance by setting departmental targets, monitoring and undertaking 
• periodic performance appraisal for the team to meet departmental targets.
• Spearhead design, adoption and implementation of technology infrastructure and 
• solutions for enhanced service delivery in line with the corporation’s goals and changing technologies.

Operational Responsibilities / Tasks 

• Present departmental reports to the Board Finance & Administration committee
• Provide secretariat services to the Board Finance & Administration committee
• Regularly review, analyze performance and take corrective action to achieve targets;
• Supervise the implementation of the corruption prevention plan and strategies.
• Oversee the preparation of Financial statements of accounts in accordance with IFRS
• Develop effective operational policies, procedures, internal controls and systems for 
• identifying, measuring, monitoring and controlling corporation’s operations to drive the 
• implementation of the approved strategy.
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• Foster a culture that promotes team capability and reflects the values, which facilitate 
• performance, professionalism and innovation by staff in the corporation.
• Foster effective implementation and compliance with all legislative requirements relating to corporate services.
• Initiate and evaluate approved human resource policies, procedures and processes to ensure 
• they are aligned to corporation’s strategies and inform reviewed decisions
• Provide technical, strategic and policy advice on ICT matters and implementation of 
• various ICT work processes, procedures and other administrative related matters.
• Manage development of appropriate systems and procedures to maximize the safety and security of all staff, units and stakeholders.
• Direct the resolution of public complaints and customer feedback mechanism within 
• the corporation through the Public Complaints Committee and stakeholders 

Job Dimensions: 

• Financial Responsibility 
• Authorize expenditure.
• Spearhead resource mobilization locally, regionally and internationally.
• Provide leadership in development of departmental work plan. 
• Oversee Preparation, compiling implementation of departmental budgets and expenditure 
• including Personnel Emolument worth Ksh 80 million in line with existing laws and regulations. 
• Oversee collection of revenue from leased property (warehouse rent collection. 
• Responsibility for Physical Assets 
• All movable and immovable Corporation assets and liabilities including buildings in 8 depots, equipment, furniture, vehicles and records.

Decision Making / Job Influence 

• Strategic decisions
• Managerial decisions
• Operational decisions
• Tactical decisions
• Financial decisions 

Working Conditions 

• The job holder works in an office setting at the headquarters (80%) and in the field (20%) with the responsibility of visiting depots spread 8 counties for direction and management.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Masters Degree in any of the following: Commerce, Accounting, Business Administration or equivalent qualification from a recognized institution;
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• Bachelors Degree in any of the following disciplines:- Finance, Commerce, Human 
• Resource Management, Business Administration, Strategic Management, Supply Chain 
• Management, Communications, Information Communication Technology, Accounting or equivalent qualification from a recognized institution.
• Professional Qualifications / Membership to professional bodies 
• Membership to relevant professional body where applicable;
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated managerial, administrative and professional competence in work performance and results; 
• Previous relevant work experience required. 
• Have a minimum period ten (10) years relevant work experience, three (3) of which should have been at a managerial levels

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JOB REF KNTC/HR/6/CS

Job Purpose

• The purpose of the job is to provide Board Secretarial and Legal advisory services on 
• matters of Corporate Governance and compliance; and to provide leadership in the 
• development of legal strategies and ensure development of a robust legal and regulatory 
• framework for provision of services and development of legal instruments that guides Corporation’s.
• The job oversees the Corporation’s engagements on all legal and regulatory matters, 
• contracts and leads any litigations or dispute handing processes needed to ensure theengagements are legally sound.

Key Responsibilities/ Duties / Tasks 

• Managerial / Supervisory Responsibilities
• Provide strategic leadership in the development of the Corporation’s legal and regulatory 
• framework that ensures provision of quality products and services to customers within the 
• region through an efficient distribution network;
• Oversee the formulation, implementation and review of the Corporation’s legal 
• strategies, guidelines and the development of relevant legislations, regulations, by-laws and policies to safeguard the interest of the Corporation;
• Advise the Board and management on development and implementation of a governance 
• framework that fosters achievement of Corporation’s objectives and compliance with 
• corporate governance, applicable laws and policies;
• Lead the development of strategies for dispute management, oversees disputes resolution and litigation management;
• Oversee Board Secretarial Services, the preparation of the Board Papers and 
• implementation of the Board Resolutions in compliance with the Mwongozo Code of Governance for State Corporations;
• Provide guidance to the Board on their duties, responsibilities and powers and how these 
• should be exercised in the best interest of the Corporation;
• Coordinate evaluations of performance of board members and ensure board development programs.
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• Offer guidance to the Corporation on matters touching on investigations of the 
• Corporation by external agencies to ensure that the Corporation’s image and interest are secure.
• Advise the Corporation and coordinate the functional areas in relation to various legal 
• requirements which must be complied with and the legal obstacles which must be 
• overcome in order to obtain the Corporations targeted results;
• Oversee that Legal Audit Compliance is carried out to confirm legal compliance with 
• national, regional and international legal requirements.
• Lead internal legal team or appointed external Corporation lawyers to safeguard 
• Corporation’s interests by representing the Corporation in the Courts through legal 
• action or defense on behalf of the Board of Management; 
• Oversee litigation and review progress of outstanding litigation and provide guidance to 
• ensure the Institute’s interests are protected;
• Oversee Contract drafting, reviewing, negotiation and execution with external parties 
• to ensure compliance with Policies and Statutes on behalf of the Corporation; 
• Lead planning of all KNTC Board of Directors’ activities to ensure that they aligned to 
• the Corporation’s strategies all relevant Government directives
• Lead preparation and implementation of corruption prevention plan and strategies
• Oversee nurturing of competencies and promote a working environment that optimizes 
• individual and team potential in the department;
• Oversee the development and implementation of the departmental work plan and 
• budget in line with the overall strategic objectives and government performance contract;
• Coach and mentor staff in the department; andAppraise the direct reports;

Operational Responsibilities / Tasks

• Provide Company Secretarial services to the Board through coordination of preparation of Board agenda and papers by Heads of Departments and Sections and arrangement of 
• Board and Board Committee Meetings;
• Prepare and circulate Minutes of the Board in a timely manner for Board deliberation, approval and execution.
• Ensure that Board decisions are disseminated to Management for compliance and implementation.
• Maintain dockets and calendars/almanac for the Board and schedule related Board 
• meetings to ensure Board Meetings and activities are effectively and efficiently managed.
• Keep Custody of the seal and a record of its usage to authenticate the Corporations’ documents.
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• Approve contracts, Service Level Agreements, Memorandum of Understanding, leases 
• and other legal documents to ensure compliance to statutory requirements and the Corporation’s policies.
• Review and provides advice on legal risks at the Institute to avert errors of omission and 
• commission while maintaining the Corporation’s reputation.
• Advise the Board and Management on changes in the law to ensure legal obligations are met.
• Keep track on new legislation and advise the Corporation accordingly.
• Interpret legal documents on behalf of the Corporation and its subsidiaries/affiliates;

Job Dimensions: 
Financial Responsibility

• Authorize expenditure;
• Provide leadership in development of departmental budget and work plan;
• Oversee implementation of departmental budgets and expenditure in line with existing 
• laws and regulations; and
• Manage the annual Procurement Plan.

Responsibility for Physical Assets

• Company Seal;
• Board minutes and resolutions;
• Computer, printer and accessories; and
• Office furniture and equipment.

Decision Making / Job Influence

• Strategic Decisions;
• Managerial Decisions;
• Tactical Decisions;
• Analytical Decisions; and
• Operational Decisions.

Working Conditions

• Works in an office setting at the headquarters and in the field with the responsibility of court attendance across the country.
• Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

• Bachelor of Laws degree from a recognized institution;
• Master’s Degree in any of the following disciplines: Law, Business Administration, Public 
• Administration, or equivalent qualifications from a recognized institution
• Certified Public Secretary (K) or its equivalent qualification from a recognized institution;
• Professional Qualifications / Membership to professional bodies
• Postgraduate Diploma in Legal Studies from the Council of Legal Education;
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• Advocate of the High Court of Kenya;
• Membership to the Law Society of Kenya (LSK) Advocate of the High Court of Kenya;
• Membership to the Institute of Certified Public Secretaries of Kenya -ICPS (K) in good standing.
• Valid practicing certificate;

Previous relevant work experience required.

• At least ten (10) years’ relevant work experience five (5) of which must have been in management position.

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JOB REF: HR/6/SCM

Key Responsibilities/ Duties / Tasks 
Managerial / Supervisory Responsibilities 

• Provide leadership and management of the Supply Chain Management & Logistics 
• division for timely and effective supply of goods and services in accordance with 
• Constitution of Kenya, PPADA 2015, PPADR 2020, Government Circulars and best practices;
• Oversee the development, implementation and review of procurement strategies, 
• plans, budgets, policies and procedures to ensure supply chain management achieves the Corporation’s strategic objectives; 
• Direct and manage the procurement process which includes planning of procurement, 
• warehouse management, inventory control, logistics, distribution and disposal of 
• goods and assets to ensure accurate and appropriate inventories, timely delivery and costeffectiveness; 
• Provide administrative guidelines on interpretation and implementation of the Public 
• Procurement and Disposal Act, 2015, and its regulations, 2020 and other 
• procurement laws and policy documents that guide procurement;
• Guide development of the Corporation’s annual procurement plans and budgets in compliance with Public Procurement and Asset Disposal Act;
• Coordinate activities of tender processing, negotiations, inspection and acceptance 
• committee and the disposal committee; in line with the procurement and disposal Act 
• Oversee inventory management and storage to ensure cost reduction and process improvement in the procurement of goods and services.
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• Design and supervise implementation an effective stores management system to minimize inventory turnaround time.
• Advise the Management on all supply chain matters to ensure compliance with relevant legislations, processes, and procedures; 
• Oversee the Identification, monitoring and mitigation of supply chain strategic risks by ensuring appropriate internal controls are in place; 
• Coordinates mechanisms that encourage creativity, innovation, and adoption of technology in supply chain & Logistics management to facilitate the achievement of the Corporation’s objectives;
• Oversees the implementation of a robust logistics and warehousing management system for efficient and effective operations at the Corporation; 
• Leads negotiations with project Contractors and service providers to ensure Corporation achieves value for money;
• Manage the vendor relationships to ensure the smooth flow of goods, works and services.
• Develop and review procurement performance targets to ensure effective and efficient service delivery and compliance with statutory requirements;
• Oversees the establishment and implementation of Procurement documentation and reporting systems to enable efficiency and effectiveness in the management of SCM&L function;
• Ensures integrity and high professional supply chain management & Logistics standards 
• in accordance with the Procurement and Disposal Act.
• Set departmental objectives/KPIs, review and assess performance of direct reports;
• Leads, appraises, coaches and mentors the team to create an enabling environment 
• that promotes creativity, innovation and maximizes the potential of the team; 
• Mentor and coach staff in the department and other departments that fall within the 
• supply chain process to ensure effective function of all the component, including the continuous monitoring and evaluation of the supply chain process.

Operational Responsibilities / Tasks 

• Prepares tender documents in accordance with the Public Procurement and Disposal Act, 2015 and coordinates the tendering process;
• Undertake functions of the secretary to the Tender Evaluation Committee;
• Prepare and Present bid awards to the Managing Director/CEO for approval;
• Develop and manage internal control system to safeguard and ensure validity of the 
• tender security, performance security and professional indemnity certificates issued 
• by suppliers to protect the Corporation from any risks related to the projects; 
• Prepare and sign procurement professional opinions for presentation to the Managing Director/CEO;
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• Files statutory reports to and from the Public Procurement and Regulatory 
• Authority to comply with the Public Procurement and Asset Disposal Act;
• Certifies invoices and payment vouchers to suppliers to ensure integrity and high 
• professional supply chain management standards;
• Maintain and update supply data base for ease of sourcing of various goods, works 
• and services required in the Institute;
• Monitors and evaluates performance of systems in supply chain management for 
• effective service delivery to achieve the Corporation’s objectives.
• Interpret other laws and statutes that impact on supply chain management matters;
• Build capacity of the organization in procurement management to ensure adherence 
• and understanding of the Procurement Laws and regulations;
• Interpret, implement and enforce public procurement procedures and regulations for 
• the Corporation in line with relevant regulatory requirements;
• Coordinates issuance of tenders, expression of interest and any other relevant 
• information to the Public through the relevant communication channels;
• Supervise the implementation of contracts by suppliers and service providers to 
• ensure that they meet their contractual obligations;
• Prepare and issue rejection and debriefing letters to suppliers who do not meet set 
• procurement standards by the Corporation;
• Recommend various committees for appointment by the Managing Director as 
• required by the Public Procurement and Asset Disposal Act and other relevant regulations;
• Provide information as required for any petition or investigation to debar a tender or contractor or any Investigation under review procedures;
• Keep updated on procurement matters through trainings and seminars organized by 
• key stakeholders such as Kenya Institute of Supplies Management to represent the 
• Corporation and enhance work delivery.
• Develop mechanisms that encourage creativity, innovation, and adoption of 
• technology in supply chain management to facilitate the achievement of the divisional objectives; 
• Coordinates with the relevant Government agencies on all matters relating to 
• procurement and asset disposal on behalf of the Corporation; 
• Coordinates the development of clarifications to bidders, addendums, and any amendments to tender documents and publish them within the required timelines; 
• Provides a professional opinion to the accounting officer on the procurement or asset disposal proceedings; 
• Approves the local purchase orders, local service orders, Internal Purchase Requisitions, and Internal Store Requisition; 
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• Coordinates the sensitization of SCM stakeholders on the Public Procurement regulations and trends to ensure compliance; and 
• Conduct market surveys and research on trends to inform value for money in the procurement process. 

Job Dimensions: 

Financial Responsibility 

• Prepare the Corporation’s procurement plan and budget of approximately Kes. 3 billion per annum.

Responsibility for Physical Assets 

• Office Equipment
• Office furniture
• Inventories
• Motor Vehicles; and
• Records & Data

Decision Making / Job Influence 

• Strategic Decisions
• Managerial Decisions
• Operational Decisions 

Working Conditions 

• Works predominantly within the office with regular field assignments.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Masters degree in any of the following disciplines: - Purchasing and Supplies 
• Management, Business Administration (Supply Chain Management Option), 
• Procurement and Logistics, Commerce (Supplies Management Option), or any 
• otherequivalent and relevant qualification from a recognized institution With
• Bachelors degree in any of the following disciplines: - Purchasing and Supplies 
• Management, Business Administration (Supply Chain Management Option), 
• Procurement and Logistics, Commerce (Supplies Management Option), or any 
• otherequivalent and relevant qualification from a recognized institution.
• Professional Qualifications / Membership to professional bodies 
• Diploma in Purchasing and Supply Chain Management or any other equivalent 
• qualification from Chartered Institute of Purchasing and Supplies or any other recognized institution.
• Membership to Kenya Institute of Supplies Management (KISM);Valid Practicing License
• Previous relevant work experience required. 
• At least eight (8) years relevant work experience three (3) of which should have been in management position

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JOB REF: HR/6/IAM

Job Purpose
The job holder is responsible for providing strategic and technical leadership in the internal audit 
function within the Corporation in accordance with the International Auditing standards and 
Public Finance Management Act to ensure the effectiveness of Risk Management, Control and 
Governance. 

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 

• Spearhead the formulation and implementation of the internal audit policies, strategies, 
• standards, manuals and plans incorporating risk-based approach and ensure approval and 
• implementation to guide audit operations within the Corporation;
• Spearhead the development of the Internal Audit Charter to guide the internal audit operations;
• Oversee the preparation of work programmes to ensure that audits are planned and 
• professionally managed so as to ensure adequacy in audit findings;
• Oversee review of internal controls to confirm their effectiveness and adequacy and make 
• recommendations to management to necessary action
• Advise management and the Board on best practices in governance, risk, management, 
• and control so as to keep them abreast with emerging issues in the profession.
• Oversee special audits and investigations to ensure compliance.
• Oversee timely preparation and submission of audit reports to the Managing Director, the 
• Board and other authorized persons for their action;
• Oversee communication of the status report resulting from audit follow ups and 
• recommendations that affect strategic direction of KNTC for implementation;
• Steer the department staff towards accomplishment of the annual, professional and 
• academic development plans for implementation.
• Spearhead review operations in line with statutory requirements, applicable laws, 
• regulations, policies and procedures to ensure compliance;
• Spearhead follow up on progress of implementation of audit recommendations received 
• from both internal and external audits together with Board resolutions to establish conformity;
• Spearhead evaluation of programs/projects to establish whether results are consistent with 
• established goals and objectives;
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• Guide on the review of budgetary performance, financial management, transparency and 
• accountability mechanisms and processes within the Corporation so as to assure their reliability;
• Spearhead the upholding of high standards of ethics within the Corporation based on the 
• principles of objectivity, integrity, confidentiality, and due professional care for compliance;
• Oversee review of income generating activities and grants on their accountability and give 
• appropriate recommendations to improve efficiency and effectiveness;
• Oversee the Corporation’s system audits to ensure adequacy of the systems.

Operational Responsibilities / Tasks 

• Provide assurance of the Corporation’s management operations, reliability and accuracy of 
• financial statements, identified risks, internal controls and governance processes to ensure effectiveness and efficiency;
• Provide assurance on the extent of compliance of the Corporation with government 
• policies, Executive Orders, rules, and regulations are implemented and reporting on the 
• same to the management and Board to ensure conformity.
• Maintain a conducive management culture by educating the management and Board on 
• the role of the Internal Audit to reduce misunderstanding which may threaten the 
• objectivity and independence of internal auditors;
• Make recommendations on mitigation measures to address identified weaknesses in the system;
• Lead in coaching and mentoring divisional staff to enhance productivity and retention;
• Evaluate the performance of staff in the Department to ascertain efficiency and effectiveness in work performance in meeting the objectives of the function;
• Approve audit reports for submission to the Managing Director, the Board and any other 
• correspondences to the heads of department for their action;
• Provide secretarial and advisory services to the Board Audit Committee to ensure smooth running of the operations;
• Liaise with external auditors to ensure monitoring and implementation of external auditor recommendations;
• Participate in the identification of human resource requirements for the division for 
• channeling to HR department for action;
• Coordinate the review of management responses including action taken to ensure issues raised are addressed;
• Provide technical expertise when interviewing candidates for the internal audit department positions to ensure requirements are met;

Job Dimensions: 

• Financial Responsibility 
• Monitor and advise on the overall Corporation budget of Kshs. 3Billion and grants; 
• Responsible for budget allocated to the Internal Audit Division;
• Approves expenditures within the division budget limits and procurement plans. 

Responsibility for Physical Assets 

• Equipment 
• Office furniture
• Records & Data 

Decision Making / Job Influence 

• Makes Strategic decisions
• Makes Managerial decisions
• Makes Operational decisions
• Makes Analytical decisions

Working Conditions 

• The job holder works in an office setting and occasionally travels to the Corporation’s depots within the country while overseeing audits. 

Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

• Master’s Degree in any of the following disciplines: Accounting, Finance or Business 
• Administration (Finance and Accounting option) or relevant field from a recognized 
• university With Bachelor’s degree in any of the following disciplines: Commerce (Accounting/Finance 
• Option), Business Management (Accounting/Finance Option), Economics, or equivalent 
  Professional Qualifications / Membership to professional bodies 
  Certified Public Accountant of Kenya (K) or its equivalent qualification. and
  Certified information systems Auditor (CISA) or Certified Fraud Examiner (CFE) or 
  Certified Internal Auditor (CIA) or an equivalent 

qualification from a recognized Institution.

Member in good standing in any of the following 

• Institute of Certified Public Accountants of Kenya (ICPAK); and/or 
• Institute of Internal Auditors (IIA); and/or 
• Information Systems Audit and Control Association (ISACA); and/or
• Association of Certified fraud examiners (ACFE) and/or
• Certified Risk Management Professional (CRMP).
• Previous relevant work experience required. 
• At least eight (8) years relevant work experience three (3) of which should have been in supervisory position

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JOB REF HR/6/SAO

Job Purpose
This role is responsible for supervising and coordinating the activities and operations of the Administration section within the division including purchasing, budgeting, accounting, personnel, information technology, and administrative support programs and services; The role is also responsible for supervising and directing administrative support staff; coordinates assigned activities with other divisions, departments and outside agencies.
 

Key Responsibilities/ Duties / Tasks

• Managerial / Supervisory Responsibilities 
• Supervise outsourced administrative services
• Operational Responsibilities / Tasks 
• Maintain the inventory register;
• Ensure assets are insured;
• Manages payments to service providers;
• Administrative vehicles management;
• Coordinate maintenance office equipment, facilities and assets; and 
• Generate reports on operations, maintenance and utilization.

Job Dimensions: 
Financial Responsibility 
N/A

Responsibility for Physical Assets 

• Equipment, Office furniture, Records 

Decision Making / Job Influence 

• Makes operational decisions

Working Conditions 

• Predominantly works from an office setup

Job Competencies (Knowledge, Experience and Attributes / Skills). 

• Academic qualifications 
• Bachelor’s degree in any of the following disciplines: Business Administration , Public 
• Administration, or its equivalent qualification from a recognized institution

Professional Qualifications / Membership to professional bodies 

• Membership to a relevant professional body
• Previous relevant work experience required. 
• Have at least four (4) years relevant work experience;

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JOB REF HR/6/SHRO

Job Purpose
The job holder is responsible for effective and efficient management of human resource functions including recruitment and selection, compensation and benefits, employee relations and staff training as guided by the Human Resource Policies and Procedures Manuals, Labour laws and other relevant Labour laws to ensure achievement of human resource objectives.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 

• Manage benefits and welfare scheme within the framework of human resource management objectives; 
• Coordinate the implementation of the Corporation’s Training Programmes to ensure 
• achievement of the training objectives;
• Coordinate the recruitment and selection process according to human resource policy and procedures Manual to ensure transparency and fairness. 
• Lead exit management procedure to ensure seamless and positive transition for departing employee

Operational Responsibilities / Tasks 

• Prepare orientation programme to new staff, and ensure new staff at all levels receive 
• appropriate orientation to the organization.
• Implement compensation and benefit strategies by coordinating periodic salary surveys, 
• satisfaction and engagement surveys and designing compensation packages that motivate staff.
• Support and suggest improvements to the entire recruitment process to ensure transparency and fairness during the process; 
• Track the recruitment process and compiles monthly reports for reporting and future referencing;
• Monitor human resource metrics, that is, turnover rates and cost per hire to help make better hiring decisions;
• Undertake training needs analysis, projections and develop training programs to ensure the 
• training function is systematics towards enhancement of performance;
• Consolidate information and amendments for payroll processing.
• Process the monthly human resource payroll in a timely documented manner to ensure completeness and accuracy; 
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• Carry out job analysis and advice on review of job descriptions for proper job evaluation to 
• determine the relative worth of jobs to ensure fair remuneration; 
• Ensure that all exiting staff clearance form are submitted before final dues are processed to ensure non-liability of Corporation’s property;
• Organize and host in-house staff training activities, this help employees acquire new skills, 
• knowledge and attitudes to perform their jobs and consequently improving on performance;
• Attend interviews for projects and other collaborative partners to provide human resource 
• input to adhere to laid down policies and procedures;
• Induct new employees on work processes including Human Resource Policies and Procedures, 
• rules and regulations for ease of assimilation and on boarding;
• Prepare indents based on available vacancy to attract interest, communicate quickly so as to provide a clear response and mechanism;
• Validate training database to ensure accurate data to inform decision making.
• Coordinate the interview process and provide interview outcome summary to guide on appointment of the most suitable candidate.
• Facilitate administration of staff benefits and compensation as stipulated in the human 
• resource policies to improve employee morale.
• Participate in investigation to resolve issues/conflicts in the workplace with close collaborations with immediate supervisors to ascertain truthfulness of the issue.

Job Dimensions: 

• Financial Responsibility 
• Processing and raising divisional payments 
• Responsibility for Physical Assets 
• Computer, Office Equipment, Divisional Records
• Decision Making / Job Influence 
• Makes operational decisions
• Working Conditions 
• Predominantly works from an office setup

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Bachelor’s degree in Human Resource Management or equivalent qualification from a recognized Institution;
• Higher National Diploma/ Diploma in Human Resource Management or equivalent qualification from a recognized Institution.
• Professional Qualifications / Membership to professional bodies 
• Be registered with the Institute of Human Resource Management;
• Previous relevant work experience required. 
• Have at least four (4) years relevant work experience;

go to method of application »

JOB REF HR/6/SIA

Job Purpose 
Responsible for drafting and implementing Risk Based Audits and leading audit teams during field assignments to ensure accurate audit findings towards optimal support 
functions for KNTC.

Key Responsibilities/ Duties / Tasks 

• Managerial / Supervisory Responsibilities 
• Spearhead the drafting of internal Audit policies, procedures, manuals and guidelines for implementation;
• Oversee the review of division’s audit risk based audit plan and reports to ensure completion;
• Coordinate performance appraisal, professional and educational development 
• plans for staff in the division. 

Operational Responsibilities / Tasks

• Participate in reviewing and evaluating the system of internal controls, assess 
• their adequacy, effectiveness and proposing recommendations for their improvement.
• Coordinate the review of draft audit test procedures, draft notifications and 
• draft request for information memos. 
• Participate in evaluating and compiling draft audit reports on completion of each audit engagement for further review
• Guide in conducting preliminary reviews of the areas to be audited and develops 
• risk-based audit plans, programmes and schedules for implementation.
• Establish a follow up mechanism on recommendations received from all internal and external audits to ensure implementation.
• Evaluate the progress and effectiveness of action taken to implement audit 
• recommendations received from internal and external audits;
• Establish appropriate means of verifying assets existence, ownership and valuation for proper accountability.
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• Perform audit tests on the internal controls in accounting, administrative and 
• operational procedures for compliance.
• Provide input in the review of procurement plan, annual risk based audit plan 
• and audit strategic plan for completion.
• Perform comparability of audit findings with supporting audit evidence to confirm their accuracy;
• Coordinate audit assignments to ensure successful completion;
• Participate in review of income generating activities and grants to confirm 
• accountability and provide appropriate recommendations;
• Participate in administrative functions to ensure smooth running of the internal Audit division.

Job Dimensions: 

• Financial Responsibility 
• Participate in the development and implementation of divisional budget and 
• procurement plan.
• Responsibility for Physical Assets 
• Equipment, Office Furniture, Records and data
• Decision Making / Job Influence 
• Operational decisions
• Analytical decisions
• Working Conditions 
• The job holder works in an office setting and occasionally travels to the Corporation’s 
• depots within the country while conducting audits.

Job Competencies (Knowledge, Experience and Attributes / Skills) 
Academic qualifications 

• Bachelor’s degree in any of the following disciplines: Finance, Accounting, Business 
• Administration or equivalent qualification from a recognized Institution.
• Professional Qualifications / Membership to professional bodies 
• Passed CPA Part II or CISA, or CFE, or CIAfrom a recognized institution.
• Previous relevant work experience required. 
• Four (4) years of relevant work experience

go to method of application »

JOB REF HR/6/BDO

Job Purpose
Implements Business development ideas and strategies under the guidance of Principal Officer
 

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 

• N/A

Operational Responsibilities / Tasks 

• Draft new product line ideas for review and consideration;
• Analyze assigned market segments performance and recommend business development ideas;
• Assist management and internal clients to understand the results and implications of research and development initiatives;
• Undertake research on options business development available to the organization 
• Organizing, and managing the distribution of research materials;
• Disseminate surveys materials and gather information pertinent to the Corporation’s continuous growth;
• Analyze and Interpret the results of research reports and recommend new products or 
• services based on research analysis;
• Monitor any developments in the research area and work out how these may affect the Corporation;
• Participating in the development and implementation of divisional annual business plans; andSupport implementation knowledge management and knowledge sharing framework through sharing information and business development materials

Job Dimensions: 
Financial Responsibility 

• Responsible in accounting for office petty cash issued to unit staff 
• Responsibility for Physical Assets 
• Equipment, furniture and records assigned to the unit. 

 
Decision Making / Job Influence 

• Makes Operational decisions 

Working Conditions 

• Predominantly works from an office setup with occasional field visits.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Bachelors Degree in Marketing, Business Administration or any other related field from a recognized institution

Professional Qualifications / Membership to professional bodies 

• N/A

Previous relevant work experience required. 

• N/A

go to method of application »

JOB REF HR/6/SO

Job Purpose
Undertakes sales services, customer recruitment and market search for new customers under the guidance of a Senior Sales officer

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 

• N/A

Operational Responsibilities / Tasks 

• Prospect and pursue business leads, tenders and follow up for closure in Sourcing for new clients;
• Analyze sales performance
• Undertake Business presentation to potential clients;
• Create account profiles for new clients; 
• Maintain database of existing customers;
• Prepare client quotations and invoices;
• Draft correspondences to clients;
• Attend to client enquiries;
• Assist in mapping of markets;
• Prepare and analyze sales forecasts in the assigned territory
• Provide assistance in executing trade fairs and exhibitions;
• Support market activation campaigns in the assigned territory
• Make regular visits to existing clients to maintain business relationship and check on their needs;
• Prepare periodic sales reports;

Job Dimensions: 
Financial Responsibility 

• N/A

Responsibility for Physical Assets Equipment, furniture and records.
 
Decision Making / Job Influence 

• Makes Operational decisions

Working Conditions 

• Works from an office setup with regular field visits.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Bachelors Degree in any of the followings disciplines:-Marketing, Commerce or Business 
• Administration (Marketing option)or its equivalent qualification from a recognized institution;

Professional Qualifications / Membership to professional bodies 

• N/A

Previous relevant work experience required. 

• N/A

go to method of application »

JOB REF: HR/6/IA

Job Purpose 
Responsible for participating in Risk Based Audits and reviewing the Corporation’s business processes in line with the internal audit policies, strategies and standards towards the achievement of the Department functions.

Key Responsibilities/ Duties / Tasks 
Managerial / Supervisory Responsibilities 

• N/A

Operational Responsibilities / Tasks 

• Provide inputs for the update of policies and procedures for implementation; 
• Participate in undertaking audit assignments in line with the approved audit 
• work plan to confirm the adequacy and effectiveness of governance, risk 
• management and control
• Perform audit tests on the internal controls in accounting, administrative and 
• operational procedures for compliance;
• Prepare draft audit reports for audit engagements executed for submission to 
• the Senior officer, Internal Audit;
• Prepare draft audit test procedures, draft notifications, and draft request for 
• information memos;
• Participate in the preparation of draft risk-based audit plans, programmes and 
• schedules for implementation;
• Participate in the review of income generating activities and grants to confirm 
• accountability and provide appropriate recommendations.
• Participates in maintaining proper filing records, referencing working papers, 
• arranging audit reports and appendices for easy retrieval.
• Ensure that the audit working paper files are complete for easy referencing.
• Kenya National Trading Corporation Ltd – Job Advert April 2022 Page | 30
• Participates in taking notes/minutes during entry and exit internal audit 
• meetings and capturing audit findings for documentation and 
• implementation.

Job Dimensions 

Financial Responsibility 

• Support the development of departmental budget, procurement plan and annual audit work plan.

Responsibility for Physical Assets 

• Equipment
• Office furniture 
• Records and data

Decision Making / Job Influence 

• Operational decisions
• Financial decisions
• Analytical decisions

Working Conditions 

• The job holder works in an office setting and occasionally travels to the 
• Corporation’s depots within the country while conducting audits.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Bachelor’s degree in any of the following disciplines: Commerce 
• (Accounting/Finance Option), Business Administration or equivalent qualification from a recognized Institution.
• Professional Qualifications / Membership to professional bodies 
• Passed Part II of Certified Public Accountants (CPA II) Examination or its recognized equivalent.
• Previous relevant work experience required. 
• N/A

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JOB REF HR/6/WO

Job Purpose
Provides warehousing and storekeeping services, undertakes store records management, daily inspection of stocks, receiving and issuance of goods and implementing warehouse policies and procedures. 

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 
N/A

• Operational Responsibilities / Tasks 
• Conduct daily warehouse quality and standards checks as per set standards;
• Drafting of warehouse administrative documents and maintaining store records;
• Implement prescribed warehouse storage layouts and proper storage of stock;
• Issue required quantities against authorized purchase and release documents;
• Prepare list and make recommendation for assets, stores and equipment for disposal;
• undertake periodic and annual stock takes;
• Inspect and accept goods at the warehouse;
• Label warehouse spaces for ease of identification of various space allocations;
• Grade and test goods received in the warehouse to ensure they are of the required standards;
• Implement warehousing procedures; 
• Perform safety assessment on the warehouse and implement health and safety guidelines;
• Conduct daily Safety briefs to ensure all warehouse users are well equipped to handle safety issues;
• Ensure use of safety gear in the warehouse and implement adherence to their usage;
• Keep custody of safety equipment and supplies in the warehouse; 
• Make purchase requisitions for warehouse needs;
• Inspect warehouse daily to ensure policies and procedures are implemented;
• Record and analyze dates of expiries for all goods in the warehouse and take the necessary action to prevent loss;
• Update bin cards and stock books to ensure records are well maintained;
• Prepare regular warehouse reports including stocks, damaged goods and those required bymanagement to make decisions

Job Dimensions: 
Financial Responsibility 
N/A

• Responsibility for Physical Assets 
• Equipment, Inventories, furniture and records in the assigned warehouse.
• Decision Making / Job Influence 
• Makes Operational decisions
• Working Conditions 
• Works from an office setup and Warehouse set ups

Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

• Bachelors Degree in Supplies Management, Business Administration or any other related field from a recognized institution;

Or 

• Diploma in Supply Chain, Store Management or related with 
• Four (4) years relevant work experience 
• Professional Qualifications / Membership to professional bodies 
• Be a registered member of the Kenya Institute of Supplies Management (KISM); 
• Previous relevant work experience required. 
• N/A

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JOB REF HR/6/LO

Job Purpose
The purpose of the job is to support the administration of the logistics function to ensure effective and efficient delivery of Logistics, warehousing and Inventory management services in compliance with the relevant legislations and policies enabling the Corporation to achieve value for money. 

Key Responsibilities/ Duties / Tasks 
Managerial / Supervisory Responsibilities

• N/A

Operational Responsibilities / Tasks

• Implement and maintain vehicle fleet logistics and movement plans, including vehicle 
• maintenance schedules, fleet documentation, insurance, pre-travel authorizations and 
• vehicle and equipment procedures
• Undertake Stock reconciliation through verification of physical stocks and comparing 
• them with the system balances and recording the position and investigating the causes 
• of any variances; 
• Prepare all relevant documentation and forward to Finance & Accounts division to 
• facilitate payments for parts and services rendered to the Corporation;
• Distribute tender documents, request for quotation and proposal documents, 
• registration of supplier’s documents;
• Generate local purchase orders (LPO) and local service orders (LSO) from the ERP 
• system. 
• Track orders to ensure timely delivery of goods to KNTC depots and customers to 
• ensure seamless operations within the Corporation;
• Inspect purchased products to ensure they meet the required specifications;
• Enter order details into internal database/ERP system;
• Kenya National Trading Corporation Ltd – Job Advert April 2022 Page | 34
• Participate in the compilation and evaluation of tenders and quotations; 
• Participate in opening of relevant quotations and tenders;
• Undertake market surveys to ensure the Corporation obtains value for money in 
• procurement of spare parts and logistics services; 
• Reconcile fuel card and fueling transactions and prepare documentation to facilitate 
• supplier payment;

Job Dimensions: 
Financial Responsibility

• N/A

Responsibility for Physical Assets

• Equipment
• office furniture
• Inventories

Decision Making / Job Influence

• Operational decisions

Working Conditions

• Works predominantly within the office setting with occasional field visits to conduct stock taking.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Bachelor’s degree in any of the following: Purchasing and Supplies Management, Business 
• Administration (Supply Chain Management Option), Procurement and Logistics, 
• Commerce (Supplies Management Option), or any other equivalent and relevant 
• qualification from a recognized institution 
• Professional Qualifications / Membership to professional bodies
• Membership to Kenya Corporation of Supplies Management (KISM) or any other 
• relevant body;
• Previous relevant work experience required.
• N/A

go to method of application »

JOB REF HR/6/RMO

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 
N/A

Operational Responsibilities / Tasks 

• Manage the records management units in the Authority to ensure that they make available 
• data whenever it is required for easy execution of activities that require data 
• Ensure security of information, documents, files and office equipment35
• Supervise of the registry; sorting and classifying documents for filing 
• Storage, updating and maintenance of personnel records and file index 
• Control the opening of confidential and secret files 
• Custody and Maintenance of Authority documents; ensuring security of information and 
• Records in a registry/archive. 
• Ensure mails are received, sorted, opened, and dispatched and related registers are maintained 
• Plan appropriate office accommodation for records management units to ensure the safe 
• custody of the records
• Ensure that file movement records are updated and maintained 
• Ensure receipt and proper dispatch of mails and maintaining related registers are maintained 
• Initiate and dispose files, documents and other records in accordance with Government 
• regulations to ensure that the records kept are in line with the set standards and that the 
• obsolete records are disposed of effectively 
• Prepare records retention and disposal schedules to be used in the entire commission 
• Kenya National Trading Corporation Ltd – Job Advert April 2022 Page | 36
• Regular review of file classification and indexing schemes to maintain up to date classification and indexing 
• Provide input in the preparation of the Records management Workplans and procurement plan
• Compile performance progress report for easy auditing of records management systems

Job Dimensions: 

Financial Responsibility 

• N/A

Responsibility for Physical Assets 

• Office equipment and furniture, data and records

Decision Making / Job Influence 

• Makes operational decisions 

Working Conditions 

• Predominantly works from an office setup

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Diploma in either Records Management, Information Science,Information Management, 
• Library science or equivalent qualifications from a recognized Institution plus four (4) years 
• relevant work experience;

OR

• Bachelor’s Degree in any of the following disciplines: Records Management, Information 
• Science,Information Management, Library science or equivalent qualifications from a recognized Institution.

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JOB REF HR/6/A

Job Purpose
The job is responsible for the maintenance of appropriate accounting records, accounting for 
receipts and expenditure and preparation of monthly returns to ensure records are accurate and 
that payments are paid properly and on time.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 

• N/A

Operational Responsibilities / Tasks 

• Undertaking periodic surprise cash count and cash reconciliation to minimize losses and fraud 
• Prepares payment vouchers as well as journal vouchers in accordance with the laid down rules and regulations. 
• Prepares and issues receipts for monies received in the Corporation to facilitate undertaking of research activities.
• Timely computing and filing of statutory returns and deductions to comply with various government requirements.
• Posting of payment, journals and receipt vouchers in the Enterprise Resource Planning 
• system on daily basis to ensure ledgers are reflecting the true financial position.
• Prepares banking reconciliation to identify differences between the bank balance and the 
• Sales balance in order to process necessary adjustments and corrections
• Maintains primary records such as cashbooks, ledgers, vote books and registers (e.g. 
• imprest register) which aid in decision making.
• Undertake bank deposits, dispatch of cheques and cash withdrawal for the Corporation;
• Undertake physical verification and tagging of the Corporation’s assets in order to manage 
• and prevent asset theft in accordance with statutory regulations.
• Preparation of payment voucher, receipt vouchers, and imprest warrants for to ensure 
• authenticity of expenditure

Job Dimensions: 

• Financial Responsibility 
• Coordinates receipting of Income generating activities;
• Monitors expenditure against the budget;
• Participates in cash count and stock takes;
• Ascertains that all payments for goods, services and works by the Corporation are accurate 
• and authentic; 
• Ensures the Receipts and Revenues are accurately recorded.

Responsibility for Physical Assets 

• Equipment, Office Furniture, Data and Records. 

Decision Making / Job Influence 

• Makes Operational decisions
• Makes Financial decisions
• Makes Analytical decisions

Working Conditions 

• Works in an office setting at the headquarters withoccasional field visits for verifications and reconciliations.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Bachelor’s degree in any of the following disciplines: Commerce (Accounting/Finance 
• Option), Business Administration (Accounting/Finance Option).
• Professional Qualifications / Membership to professional bodies 
• N/A
• Previous relevant work experience required. 
• Have a minimum period of four (4) years relevant work experience. 

go to method of application »

Job Purpose
The role is responsible for system administration, database administration, network administration and user support services. The position also handles software installation, configuration, design, data migration, monitoring system performance, system security, backups, troubleshooting, and data recovery. 

Key Responsibilities/ Duties / Tasks

• Managerial / Supervisory Responsibilities 
• Oversee network technology tools to ensure optimal performance of the applications and hardware;
• Develop and implement security measures to safeguard KNTC website, Intranet and respective portals;
• Spearhead the resolution of high priority and high impact application incidents to ensure 
• secure systems are deployed;
• Lead the implementation of ICT policies 

Operational Responsibilities / Tasks 

• Plan and implement databases to meet Corporate requirements.
• Monitor and enforce user access, controlling system access permissions and privileges to as per Corporate ICT policy.
• Receive issues and log in the issues to the user support register in order to provide first line 
• support to users (network, application and end point security);
• Maintain ICT security tools and network security logs for system security audit purposes;
• Provide technical assistance and support to internal staff, regional offices and partner stakeholders.
• Maintain the ICT asset register by ensuring recording of any asset movement as well as monitoring performance;
• Maintainthe server room and ensure optimal operation of servers, air conditioning and 
• cleaning of the server infrastructure;
• Applysystem operating update PATCHES and configurations;
• Carry out Web design, update, maintenance and search engine optimization (SEO);
• Develop and maintain web portals and web applications;
• Kenya National Trading Corporation Ltd – Job Advert April 2022 Page | 40
• Document, analyze, prioritize and organize systems requirements specifications to facilitate 
• development of systems to be utilized in the Corporation.
• Develop and present proposals and feasibility reports of new systems and enhancements of current systems;
• Raise purchase requisitions for ICT hardware and software purchases;
• Receive and forwards invoices for outsourced ICT services;
• Handles departmental petty cash for ICT incidentals;
• Align system requirements with business strategies and requirements; and 
• Maintain system reviews and service level agreements to meet corporate objectives.

Job Dimensions: 
Financial Responsibility 

• N/A

Responsibility for Physical Assets 

• Office furniture 
• Laptop/Workstation
• Servers and Enterprise Storage
• Security and Network devices
• Data and Information systems (ERP)

Decision Making / Job Influence 

• Operational decisions 

Working Conditions 

• Predominantly works from an office setup and server room with regular field visits.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Bachelor’s Degree in any of the following disciplines: - Information Technology, 
• Computer Science, Computer Engineering or any other relevant and equivalent qualification from a recognized Institution

go to method of application »

JOB REF HR/6/LO

Job Purpose 
The Purpose of this Job is to carry out the functions of Legal Services Division of legal research, collecting, verifying and compiling legal information and documents to enable the department to achieve its objectives. 

Key Responsibilities /Duties/Tasks
Managerial Responsibilities

•  N/A

Operational Responsibilities: 

• Compiling contract documentation for preparation and related documents for the Corporation. 
• Undertaking research on different legal matters as assigned and directed by the supervisor
• Attending court from time to time and taking notes of proceedings. 
• Identifying legal and compliance risks and issues relative to the Corporation’s intended actions.
• Provides of day to day legal and regulatory support to the functional areas covering 
• general compliance queries and reviews. 
• Liaises with external lawyers on all cases filed against the Corporation to ensure 
• instructions, witnesses and statements are procured on time. 
• Case management by preparing a matrix of all legal matters, flagging the action points. 
• follow up of action points and updating the matrix. 
• Prepares and files appropriate court documents. 
• Prepares, follows up and accompanies witnesses to attend court sessions. 
• Receives legal documentation and verifies before forwarding for execution or filing. 
• Kenya National Trading Corporation Ltd – Job Advert April 2022 Page | 42
• Obtains information required on case files and communicates to the external advocates. Identifies legal and compliance risks.
• Carries out legal research and preparing draft legal opinions. 
• Obtains Information needed for due diligence and carrying out due diligence; 
• Obtains and avails the documents and information required for legal audits.
• Ensure the Court diary is well maintained.
• Ensure all court files have adequate pleadings.
• Review and verify documentation vis-à-vis historical information contained in individual case files.
• Obtain information required on case files and communicating to the supervisor. 
• Undertaking such assignments as may be assigned by immediate supervisor.

Job Dimensions: 
Financial Responsibilities

• N/A 

Responsibility for physical assets

• Computer and accessories 
• Office furniture and equipment 

Decision making /Job Influence

• Analytical Decisions
• Legal Decisions
• Operational Decisions

Working Conditions

• The Job holder operate in an office setting, with regular court attendance. 

Job Competencies (Knowledge, Experience and Attributes/Skills 
Academic qualifications 

• Bachelor of Law degree from a recognized institution;
• Professional Qualifications / Membership to professional bodies
• Postgraduate Diploma in Legal Studies from the Council of Legal Education.
• Admitted as an Advocate of the High Court of Kenya.

go to method of application »

JOB REF HR/6/WA

Job Purpose
Provides warehousing and storekeeping services, undertakes store records management, daily inspection of stocks, receiving and issuance of goods and implementing warehouse policies and procedures. 

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 

• N/A

Operational Responsibilities / Tasks 

• Assist in drafting of warehouse administrative documents and maintaining store records;
• Guide loaders in placing goods in prescribed warehouse storage layouts;
• Conduct daily warehouse quality and standards checks as per set standards;
• Issue required quantities against authorized purchase and release documents;
• Prepare regular warehouse reports including stocks, damaged goods and those required by 
• management to make decisions;
• Update bin cards and stock books to ensure records are well maintained;
• Prepare list and make recommendation for assets, stores and equipment for disposal;
• Undertake periodic and annual stock takes;
• Inspect and accept goods at the warehouse;
• Label warehouse spaces for ease of identification of various space allocations;
• Grade and test goods received in the warehouse to ensure they are of the required standards;
• Perform safety assessment on the warehouse and implement health and safety guidelines;
• Conduct daily Safety briefs to ensure all warehouse users are well equipped to handle safety issues;
• Ensure use of safety gear in the warehouse and implement adherence to their usage;
• Keep custody of safety equipment and supplies in the warehouse; 
• Make purchase requisitions for warehouse needs;
• Inspect warehouse daily to ensure policies and procedures are implemented;
• Kenya National Trading Corporation Ltd – Job Advert April 2022 Page | 45
• Record and analyze dates of expiries for all goods in the warehouse and take the necessary 
• action to prevent loss;

Job Dimensions: 

• Financial Responsibility 
• N/A
• Responsibility for Physical Assets 
• Equipment, goods, furniture and records in the assigned warehouse.

Decision Making / Job Influence 

• Operational decisions

Working Conditions 

• Works from an office setup and Warehouse set ups

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Have Diploma in Supplies Management, Business Administration or any other related field from a recognized institution;

 Or

• KCSE or equivalent qualification 
• Certificate in Storekeeping 
• Four (4) years relevant work experience 
• Professional Qualifications / Membership to professional bodies 
• Be a registered member of the Kenya Institute of Supplies Management (KISM); 

go to method of application »

JOB REF HR/6/SCA

Job Purpose
The job holder is responsible for coordination of designated supply chain management function and implementing Procurement policies

Key Responsibilities/ Duties / Tasks 
Managerial / Supervisory Responsibilities

• N/A
• Operational Responsibilities / Tasks
• Respond to user and supplier inquiries about order status, changes, or cancellations;
• Contact suppliers in order to schedule or expedite deliveries and to resolve 
• shortages, missed or late deliveries, and other problems;
• Prepares payment documents for goods and services supplied to ensure 
• accountability and avoid legal risk;
• Review requisition orders in order to verify accuracy, terminology, and specifications.
• Prepare, maintain, and review purchasing files, reports and price lists;
• Raise and send quotations for purchase of products within different thresholds to 
• ensure availability and competitive prices in the Corporation;
• Track the status of requisitions, contracts, and orders.
• Monitor in-house inventory movement and complete inventory transfer orders for bookkeeping purposes.
• Enter procurement data into the e-procurement system to facilitate operationalization;
• Take part in receiving and inspection of goods;
• Receive and process suppliers invoices for payment;
• Carry out stock takes and reconciliation of records with the system;
• Participate in tender opening;
• Check and verify goods received notes, delivery notes and invoices;
• Maintain catalogue for items identified for disposal Prepare periodic stores returns

Job Dimensions: 

• Financial Responsibility
• Provides input into the departmental budget of approximately 30 Million.
• Responsibility for Physical Assets
• Equipment, office furniture, Stocks

Decision Making / Job Influence

• Operational decisions
• Analytical decisions

Working Conditions

• This job is carried out in an office setting within the Corporation with occasional visits to the Corporations depots to conduct stock taking.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Diploma in Purchasing and Supply Chain Management or any other equivalent qualification from a recognized institution;

go to method of application »

JOB REF HR/6/AA

Job Purpose
The purpose of this job is to undertake bookkeeping, accounting and reporting support duties, as guided by the financial policies, procedures and practices.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 

• N/A

Operational Responsibilities / Tasks 

• Retrieve already archived vouchers within the division so as prevent loss of documents by 
• ensuring all documents retrieved are returned promptly;
• Participate in preparing payment vouchers, imprests and committal documents in 
• accordance with laid down financial rules and regulations;
• Capture data, maintenance of primary records such as cashbooks, ledgers, vote books, 
• registers and preparation of simple management reports; 
• Receive duly processed payments and receipt vouchers for filing in accordance with the 
• ISO standards; 
• Receive, record and sort documents delivered in the department for processing;
• Draft, sort and dispatch mail and other correspondence documents to ensure efficiency in 
• processing of documents;
• Monitor and oversee project activities in the field to ensure proper implementation. 
• Maintain registers and an efficient filling system;
• Archive and filling of all finance division documents.

Job Dimensions: 

• Financial Responsibility 
• N/A
• Responsibility for Physical Assets 
• Kenya National Trading Corporation Ltd – Job Advert April 2022 Page | 49
• Equipment, Office Furniture, Records. 
• Decision Making / Job Influence 
• Operational decisions
• Analytical decisions
• Working Conditions 
• Predominantly works from an office setup.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Diploma in Accountancy;
• Accounts Technician certificate Final (ATD II)or equivalent qualification from a recognized 
• institution
• Professional Qualifications / Membership to professional bodies 
• Passed Part I of the Certified Public Accountants (CPA) Examination 

or

• Completed ACCA Fundamental Level or equivalent qualification from a recognized institution

go to method of application »

JOB REF HR/6/AOA

Job Purpose
The job exists to provide secretarial support services to ensure smooth running of all departmental activities in order to achieve the Corporation’s mandate.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 

•  N/A

Operational Responsibilities / Tasks 

• Ensure compliance with office protocol and etiquette by screening visitors/clients in order 
• to restrict entry, save on time and maintain order in the office.
• Manage office petty cash in the office to ensure payments for small amounts that are 
• immaterial, such as postage, minor repairs, or day-to-day supplies.
• Ensure security and integrity of office records, equipment and documents, including classified 
• materials by preventing unauthorized access in order to ensure integrity and confidentiality. 
• Ensure security of office equipment such as scanners, computers and printers are serviced 
• and in good working condition to enhance efficiency.
• Record information in shorthand and transcribing in typewritten form processing data and 
• managing e-office.
• Handle telephone calls and appointments; and
• Ensure good office layout

Job Dimensions: 

Financial Responsibility 

• N/A

Responsibility for Physical Assets 

• Office equipment, furniture, documents, and records both in soft and physical copies.

Decision Making / Job Influence 

• Makes Operational Decisions 

Working Conditions 

• Predominantly works from an office setting

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Diploma in Secretarial Studies from the Kenya National Examinations Council

OR

• Passed the following examinations from the Kenya National Examinations Company (KNEC);
• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
• Shorthand III (110 w.p.m);
• Business English III/Communications I;
• Office Management III/Office Administration and Management III;
• Secretarial Duties II;
• Commerce II;

NOTE: 

• Legal knowledge is an added advantage

go to method of application »

JOB REF HR/6/SA/M

Job Purpose 
The purpose of this job is to supervise and co-ordinate the assistance within the Office setup,collect and deliver mail, supporting in routine clerical work and run other office errands for  purposes of maintaining smooth and efficient operationsas required under the supervision and direction from the immediate supervisor to help maintain smooth and efficient operations in line with the Corporations regulations and standards.

Key Responsibilities /Duties/Tasks
Managerial Responsibilities

• N/A

Operational Responsibilities: 

• Safeguard office facilities by maintaining and servicing office equipment to ensure uninterrupted functionality.
• Requisition of general office supplies 
• Supervise general office cleanliness. 
• Record and dispatch letters to ensure timely communication
• File and document records to ensure proper filing and traceability.
• Carry out general clerical duties including photocopying, typing, scanning, among others.
• Arrange meeting venues in a timely manner.
• Move & arrange office furniture and equipment;
• Perform messenger duties to ensure timely communication.

Job Dimensions: 
Financial Responsibilities

• N/A

Responsibility for physical assets

• Equipment
• Office furniture
• Records & Registers

Decision making /Job Influence

• Operational Decisions

Working Conditions

• The job requires one to report early and leave late unlike the normal working hours to ensure the working environment is conductive and safe and may also be required to work over the weekends when there is need. 

Job Competencies (Knowledge, Experience and Attributes/Skills 

Academic qualifications 

• Kenya Certificate of Secondary Education mean grade D plain or its equivalent qualification from a recognized institution.