Warehousing & Collateral Services Officer at Kenya National Trading Corporation (KNTC)

JOB REF HR/6/WO

Job Purpose
Provides warehousing and storekeeping services, undertakes store records management, daily inspection of stocks, receiving and issuance of goods and implementing warehouse policies and procedures. 

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 
N/A

• Operational Responsibilities / Tasks 
• Conduct daily warehouse quality and standards checks as per set standards;
• Drafting of warehouse administrative documents and maintaining store records;
• Implement prescribed warehouse storage layouts and proper storage of stock;
• Issue required quantities against authorized purchase and release documents;
• Prepare list and make recommendation for assets, stores and equipment for disposal;
• undertake periodic and annual stock takes;
• Inspect and accept goods at the warehouse;
• Label warehouse spaces for ease of identification of various space allocations;
• Grade and test goods received in the warehouse to ensure they are of the required standards;
• Implement warehousing procedures; 
• Perform safety assessment on the warehouse and implement health and safety guidelines;
• Conduct daily Safety briefs to ensure all warehouse users are well equipped to handle safety issues;
• Ensure use of safety gear in the warehouse and implement adherence to their usage;
• Keep custody of safety equipment and supplies in the warehouse; 
• Make purchase requisitions for warehouse needs;
• Inspect warehouse daily to ensure policies and procedures are implemented;
• Record and analyze dates of expiries for all goods in the warehouse and take the necessary action to prevent loss;
• Update bin cards and stock books to ensure records are well maintained;
• Prepare regular warehouse reports including stocks, damaged goods and those required bymanagement to make decisions

Job Dimensions: 
Financial Responsibility 
N/A

• Responsibility for Physical Assets 
• Equipment, Inventories, furniture and records in the assigned warehouse.
• Decision Making / Job Influence 
• Makes Operational decisions
• Working Conditions 
• Works from an office setup and Warehouse set ups

Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

• Bachelors Degree in Supplies Management, Business Administration or any other related field from a recognized institution;

Or 

• Diploma in Supply Chain, Store Management or related with 
• Four (4) years relevant work experience 
• Professional Qualifications / Membership to professional bodies 
• Be a registered member of the Kenya Institute of Supplies Management (KISM); 
• Previous relevant work experience required. 
• N/A