Assistant Receiving Clerk at Accor

The Assistant Receiving Clerk will be responsible for managing and controlling all incoming supplies to the hotel in accordance with established policies and procedures. The role ensures accuracy, compliance, cost control, and proper documentation of all goods received.

Key Responsibilities

• Support and encourage the objective of cost control and maintain records for audit.
• Maintain records for municipality and local authority requirements.
• Update the purchasing manager and on rejected deliveries, short supplies and non-supply of products for alternative actions.
• Ensure the quality, quantity; prices and self life of the incoming supplies are according to the purchase orders.
• Where appropriate, obtain specialist opinion on the quality of the supply from the department concerned.
• Secure the product received on behalf of the hotel and arranged deliver to the respective department or stores without delays.
• Create credit notes where appropriate.
• Documentation of hotel properties returned, send out for repairs and refilling etc; and follow-up on their return.
• Update the accounts payable with all supporting at the end of the day.
• Maintain updated documents related to supplies on order in fine and in the inventory system.  
• Assist the Assistant and Cost Controller for month-end inventories and their reconciliations.  
• Assist the Assistant and Cost Controller in administration of the Inventory system.
• To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
• To carry out any other reasonable duties as assigned by the Cost Controller and Assistant Cost Controller.
• Respect the policies and procedures implemented on the process of receiving

Qualifications

• Degree or Diploma in Purchasing & Supplies, Procurement, Accounting, Finance, or related field
• Professional certification or progress toward CIPS or KISM is an added advantage
• 1–3 years’ experience in receiving, stores, procurement, or cost control, preferably in a hotel environment
• Experience working with inventory management or ERP systems
• Strong attention to detail with ability to verify quality, quantity, prices, and shelf life of goods
• Good numerical skills and ability to support reconciliations and accounts payable processes
• Basic knowledge of accounting principles and inventory procedures
• Understanding of audit requirements and documentation control
• Knowledge of food safety and hygiene standards (especially for F&B supplies) is an added advantage
• Good communication and coordination skills