Assistant Office Administrator at Kenya National Trading Corporation (KNTC)

JOB REF HR/6/AOA

Job Purpose
The job exists to provide secretarial support services to ensure smooth running of all departmental activities in order to achieve the Corporation’s mandate.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities 

•  N/A

Operational Responsibilities / Tasks 

• Ensure compliance with office protocol and etiquette by screening visitors/clients in order 
• to restrict entry, save on time and maintain order in the office.
• Manage office petty cash in the office to ensure payments for small amounts that are 
• immaterial, such as postage, minor repairs, or day-to-day supplies.
• Ensure security and integrity of office records, equipment and documents, including classified 
• materials by preventing unauthorized access in order to ensure integrity and confidentiality. 
• Ensure security of office equipment such as scanners, computers and printers are serviced 
• and in good working condition to enhance efficiency.
• Record information in shorthand and transcribing in typewritten form processing data and 
• managing e-office.
• Handle telephone calls and appointments; and
• Ensure good office layout

Job Dimensions: 

Financial Responsibility 

• N/A

Responsibility for Physical Assets 

• Office equipment, furniture, documents, and records both in soft and physical copies.

Decision Making / Job Influence 

• Makes Operational Decisions 

Working Conditions 

• Predominantly works from an office setting

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Diploma in Secretarial Studies from the Kenya National Examinations Council

OR

• Passed the following examinations from the Kenya National Examinations Company (KNEC);
• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
• Shorthand III (110 w.p.m);
• Business English III/Communications I;
• Office Management III/Office Administration and Management III;
• Secretarial Duties II;
• Commerce II;

NOTE: 

• Legal knowledge is an added advantage