Logistics Officer at Kenya National Trading Corporation (KNTC)

JOB REF HR/6/LO

Job Purpose
The purpose of the job is to support the administration of the logistics function to ensure effective and efficient delivery of Logistics, warehousing and Inventory management services in compliance with the relevant legislations and policies enabling the Corporation to achieve value for money. 

Key Responsibilities/ Duties / Tasks 
Managerial / Supervisory Responsibilities

• N/A

Operational Responsibilities / Tasks

• Implement and maintain vehicle fleet logistics and movement plans, including vehicle 
• maintenance schedules, fleet documentation, insurance, pre-travel authorizations and 
• vehicle and equipment procedures
• Undertake Stock reconciliation through verification of physical stocks and comparing 
• them with the system balances and recording the position and investigating the causes 
• of any variances; 
• Prepare all relevant documentation and forward to Finance & Accounts division to 
• facilitate payments for parts and services rendered to the Corporation;
• Distribute tender documents, request for quotation and proposal documents, 
• registration of supplier’s documents;
• Generate local purchase orders (LPO) and local service orders (LSO) from the ERP 
• system. 
• Track orders to ensure timely delivery of goods to KNTC depots and customers to 
• ensure seamless operations within the Corporation;
• Inspect purchased products to ensure they meet the required specifications;
• Enter order details into internal database/ERP system;
• Kenya National Trading Corporation Ltd – Job Advert April 2022 Page | 34
• Participate in the compilation and evaluation of tenders and quotations; 
• Participate in opening of relevant quotations and tenders;
• Undertake market surveys to ensure the Corporation obtains value for money in 
• procurement of spare parts and logistics services; 
• Reconcile fuel card and fueling transactions and prepare documentation to facilitate 
• supplier payment;

Job Dimensions: 
Financial Responsibility

• N/A

Responsibility for Physical Assets

• Equipment
• office furniture
• Inventories

Decision Making / Job Influence

• Operational decisions

Working Conditions

• Works predominantly within the office setting with occasional field visits to conduct stock taking.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Bachelor’s degree in any of the following: Purchasing and Supplies Management, Business 
• Administration (Supply Chain Management Option), Procurement and Logistics, 
• Commerce (Supplies Management Option), or any other equivalent and relevant 
• qualification from a recognized institution 
• Professional Qualifications / Membership to professional bodies
• Membership to Kenya Corporation of Supplies Management (KISM) or any other 
• relevant body;
• Previous relevant work experience required.
• N/A