Company Secretary & General Manager Legal Services at Kenya National Trading Corporation (KNTC)

JOB REF KNTC/HR/6/CS

Job Purpose

• The purpose of the job is to provide Board Secretarial and Legal advisory services on 
• matters of Corporate Governance and compliance; and to provide leadership in the 
• development of legal strategies and ensure development of a robust legal and regulatory 
• framework for provision of services and development of legal instruments that guides Corporation’s.
• The job oversees the Corporation’s engagements on all legal and regulatory matters, 
• contracts and leads any litigations or dispute handing processes needed to ensure theengagements are legally sound.

Key Responsibilities/ Duties / Tasks 

• Managerial / Supervisory Responsibilities
• Provide strategic leadership in the development of the Corporation’s legal and regulatory 
• framework that ensures provision of quality products and services to customers within the 
• region through an efficient distribution network;
• Oversee the formulation, implementation and review of the Corporation’s legal 
• strategies, guidelines and the development of relevant legislations, regulations, by-laws and policies to safeguard the interest of the Corporation;
• Advise the Board and management on development and implementation of a governance 
• framework that fosters achievement of Corporation’s objectives and compliance with 
• corporate governance, applicable laws and policies;
• Lead the development of strategies for dispute management, oversees disputes resolution and litigation management;
• Oversee Board Secretarial Services, the preparation of the Board Papers and 
• implementation of the Board Resolutions in compliance with the Mwongozo Code of Governance for State Corporations;
• Provide guidance to the Board on their duties, responsibilities and powers and how these 
• should be exercised in the best interest of the Corporation;
• Coordinate evaluations of performance of board members and ensure board development programs.
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• Offer guidance to the Corporation on matters touching on investigations of the 
• Corporation by external agencies to ensure that the Corporation’s image and interest are secure.
• Advise the Corporation and coordinate the functional areas in relation to various legal 
• requirements which must be complied with and the legal obstacles which must be 
• overcome in order to obtain the Corporations targeted results;
• Oversee that Legal Audit Compliance is carried out to confirm legal compliance with 
• national, regional and international legal requirements.
• Lead internal legal team or appointed external Corporation lawyers to safeguard 
• Corporation’s interests by representing the Corporation in the Courts through legal 
• action or defense on behalf of the Board of Management; 
• Oversee litigation and review progress of outstanding litigation and provide guidance to 
• ensure the Institute’s interests are protected;
• Oversee Contract drafting, reviewing, negotiation and execution with external parties 
• to ensure compliance with Policies and Statutes on behalf of the Corporation; 
• Lead planning of all KNTC Board of Directors’ activities to ensure that they aligned to 
• the Corporation’s strategies all relevant Government directives
• Lead preparation and implementation of corruption prevention plan and strategies
• Oversee nurturing of competencies and promote a working environment that optimizes 
• individual and team potential in the department;
• Oversee the development and implementation of the departmental work plan and 
• budget in line with the overall strategic objectives and government performance contract;
• Coach and mentor staff in the department; andAppraise the direct reports;

Operational Responsibilities / Tasks

• Provide Company Secretarial services to the Board through coordination of preparation of Board agenda and papers by Heads of Departments and Sections and arrangement of 
• Board and Board Committee Meetings;
• Prepare and circulate Minutes of the Board in a timely manner for Board deliberation, approval and execution.
• Ensure that Board decisions are disseminated to Management for compliance and implementation.
• Maintain dockets and calendars/almanac for the Board and schedule related Board 
• meetings to ensure Board Meetings and activities are effectively and efficiently managed.
• Keep Custody of the seal and a record of its usage to authenticate the Corporations’ documents.
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• Approve contracts, Service Level Agreements, Memorandum of Understanding, leases 
• and other legal documents to ensure compliance to statutory requirements and the Corporation’s policies.
• Review and provides advice on legal risks at the Institute to avert errors of omission and 
• commission while maintaining the Corporation’s reputation.
• Advise the Board and Management on changes in the law to ensure legal obligations are met.
• Keep track on new legislation and advise the Corporation accordingly.
• Interpret legal documents on behalf of the Corporation and its subsidiaries/affiliates;

Job Dimensions: 
Financial Responsibility

• Authorize expenditure;
• Provide leadership in development of departmental budget and work plan;
• Oversee implementation of departmental budgets and expenditure in line with existing 
• laws and regulations; and
• Manage the annual Procurement Plan.

Responsibility for Physical Assets

• Company Seal;
• Board minutes and resolutions;
• Computer, printer and accessories; and
• Office furniture and equipment.

Decision Making / Job Influence

• Strategic Decisions;
• Managerial Decisions;
• Tactical Decisions;
• Analytical Decisions; and
• Operational Decisions.

Working Conditions

• Works in an office setting at the headquarters and in the field with the responsibility of court attendance across the country.
• Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

• Bachelor of Laws degree from a recognized institution;
• Master’s Degree in any of the following disciplines: Law, Business Administration, Public 
• Administration, or equivalent qualifications from a recognized institution
• Certified Public Secretary (K) or its equivalent qualification from a recognized institution;
• Professional Qualifications / Membership to professional bodies
• Postgraduate Diploma in Legal Studies from the Council of Legal Education;
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• Advocate of the High Court of Kenya;
• Membership to the Law Society of Kenya (LSK) Advocate of the High Court of Kenya;
• Membership to the Institute of Certified Public Secretaries of Kenya -ICPS (K) in good standing.
• Valid practicing certificate;

Previous relevant work experience required.

• At least ten (10) years’ relevant work experience five (5) of which must have been in management position.