Manager, Supply Chain Management and Logistics at Kenya National Trading Corporation (KNTC)

JOB REF: HR/6/SCM

Key Responsibilities/ Duties / Tasks 
Managerial / Supervisory Responsibilities 

• Provide leadership and management of the Supply Chain Management & Logistics 
• division for timely and effective supply of goods and services in accordance with 
• Constitution of Kenya, PPADA 2015, PPADR 2020, Government Circulars and best practices;
• Oversee the development, implementation and review of procurement strategies, 
• plans, budgets, policies and procedures to ensure supply chain management achieves the Corporation’s strategic objectives; 
• Direct and manage the procurement process which includes planning of procurement, 
• warehouse management, inventory control, logistics, distribution and disposal of 
• goods and assets to ensure accurate and appropriate inventories, timely delivery and costeffectiveness; 
• Provide administrative guidelines on interpretation and implementation of the Public 
• Procurement and Disposal Act, 2015, and its regulations, 2020 and other 
• procurement laws and policy documents that guide procurement;
• Guide development of the Corporation’s annual procurement plans and budgets in compliance with Public Procurement and Asset Disposal Act;
• Coordinate activities of tender processing, negotiations, inspection and acceptance 
• committee and the disposal committee; in line with the procurement and disposal Act 
• Oversee inventory management and storage to ensure cost reduction and process improvement in the procurement of goods and services.
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• Design and supervise implementation an effective stores management system to minimize inventory turnaround time.
• Advise the Management on all supply chain matters to ensure compliance with relevant legislations, processes, and procedures; 
• Oversee the Identification, monitoring and mitigation of supply chain strategic risks by ensuring appropriate internal controls are in place; 
• Coordinates mechanisms that encourage creativity, innovation, and adoption of technology in supply chain & Logistics management to facilitate the achievement of the Corporation’s objectives;
• Oversees the implementation of a robust logistics and warehousing management system for efficient and effective operations at the Corporation; 
• Leads negotiations with project Contractors and service providers to ensure Corporation achieves value for money;
• Manage the vendor relationships to ensure the smooth flow of goods, works and services.
• Develop and review procurement performance targets to ensure effective and efficient service delivery and compliance with statutory requirements;
• Oversees the establishment and implementation of Procurement documentation and reporting systems to enable efficiency and effectiveness in the management of SCM&L function;
• Ensures integrity and high professional supply chain management & Logistics standards 
• in accordance with the Procurement and Disposal Act.
• Set departmental objectives/KPIs, review and assess performance of direct reports;
• Leads, appraises, coaches and mentors the team to create an enabling environment 
• that promotes creativity, innovation and maximizes the potential of the team; 
• Mentor and coach staff in the department and other departments that fall within the 
• supply chain process to ensure effective function of all the component, including the continuous monitoring and evaluation of the supply chain process.

Operational Responsibilities / Tasks 

• Prepares tender documents in accordance with the Public Procurement and Disposal Act, 2015 and coordinates the tendering process;
• Undertake functions of the secretary to the Tender Evaluation Committee;
• Prepare and Present bid awards to the Managing Director/CEO for approval;
• Develop and manage internal control system to safeguard and ensure validity of the 
• tender security, performance security and professional indemnity certificates issued 
• by suppliers to protect the Corporation from any risks related to the projects; 
• Prepare and sign procurement professional opinions for presentation to the Managing Director/CEO;
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• Files statutory reports to and from the Public Procurement and Regulatory 
• Authority to comply with the Public Procurement and Asset Disposal Act;
• Certifies invoices and payment vouchers to suppliers to ensure integrity and high 
• professional supply chain management standards;
• Maintain and update supply data base for ease of sourcing of various goods, works 
• and services required in the Institute;
• Monitors and evaluates performance of systems in supply chain management for 
• effective service delivery to achieve the Corporation’s objectives.
• Interpret other laws and statutes that impact on supply chain management matters;
• Build capacity of the organization in procurement management to ensure adherence 
• and understanding of the Procurement Laws and regulations;
• Interpret, implement and enforce public procurement procedures and regulations for 
• the Corporation in line with relevant regulatory requirements;
• Coordinates issuance of tenders, expression of interest and any other relevant 
• information to the Public through the relevant communication channels;
• Supervise the implementation of contracts by suppliers and service providers to 
• ensure that they meet their contractual obligations;
• Prepare and issue rejection and debriefing letters to suppliers who do not meet set 
• procurement standards by the Corporation;
• Recommend various committees for appointment by the Managing Director as 
• required by the Public Procurement and Asset Disposal Act and other relevant regulations;
• Provide information as required for any petition or investigation to debar a tender or contractor or any Investigation under review procedures;
• Keep updated on procurement matters through trainings and seminars organized by 
• key stakeholders such as Kenya Institute of Supplies Management to represent the 
• Corporation and enhance work delivery.
• Develop mechanisms that encourage creativity, innovation, and adoption of 
• technology in supply chain management to facilitate the achievement of the divisional objectives; 
• Coordinates with the relevant Government agencies on all matters relating to 
• procurement and asset disposal on behalf of the Corporation; 
• Coordinates the development of clarifications to bidders, addendums, and any amendments to tender documents and publish them within the required timelines; 
• Provides a professional opinion to the accounting officer on the procurement or asset disposal proceedings; 
• Approves the local purchase orders, local service orders, Internal Purchase Requisitions, and Internal Store Requisition; 
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• Coordinates the sensitization of SCM stakeholders on the Public Procurement regulations and trends to ensure compliance; and 
• Conduct market surveys and research on trends to inform value for money in the procurement process. 

Job Dimensions: 

Financial Responsibility 

• Prepare the Corporation’s procurement plan and budget of approximately Kes. 3 billion per annum.

Responsibility for Physical Assets 

• Office Equipment
• Office furniture
• Inventories
• Motor Vehicles; and
• Records & Data

Decision Making / Job Influence 

• Strategic Decisions
• Managerial Decisions
• Operational Decisions 

Working Conditions 

• Works predominantly within the office with regular field assignments.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Masters degree in any of the following disciplines: - Purchasing and Supplies 
• Management, Business Administration (Supply Chain Management Option), 
• Procurement and Logistics, Commerce (Supplies Management Option), or any 
• otherequivalent and relevant qualification from a recognized institution With
• Bachelors degree in any of the following disciplines: - Purchasing and Supplies 
• Management, Business Administration (Supply Chain Management Option), 
• Procurement and Logistics, Commerce (Supplies Management Option), or any 
• otherequivalent and relevant qualification from a recognized institution.
• Professional Qualifications / Membership to professional bodies 
• Diploma in Purchasing and Supply Chain Management or any other equivalent 
• qualification from Chartered Institute of Purchasing and Supplies or any other recognized institution.
• Membership to Kenya Institute of Supplies Management (KISM);Valid Practicing License
• Previous relevant work experience required. 
• At least eight (8) years relevant work experience three (3) of which should have been in management position