Senior Office Assistant/Messenger at Kenya National Trading Corporation (KNTC)

JOB REF HR/6/SA/M

Job Purpose 
The purpose of this job is to supervise and co-ordinate the assistance within the Office setup,collect and deliver mail, supporting in routine clerical work and run other office errands for  purposes of maintaining smooth and efficient operationsas required under the supervision and direction from the immediate supervisor to help maintain smooth and efficient operations in line with the Corporations regulations and standards.

Key Responsibilities /Duties/Tasks
Managerial Responsibilities

• N/A

Operational Responsibilities: 

• Safeguard office facilities by maintaining and servicing office equipment to ensure uninterrupted functionality.
• Requisition of general office supplies 
• Supervise general office cleanliness. 
• Record and dispatch letters to ensure timely communication
• File and document records to ensure proper filing and traceability.
• Carry out general clerical duties including photocopying, typing, scanning, among others.
• Arrange meeting venues in a timely manner.
• Move & arrange office furniture and equipment;
• Perform messenger duties to ensure timely communication.

Job Dimensions: 
Financial Responsibilities

• N/A

Responsibility for physical assets

• Equipment
• Office furniture
• Records & Registers

Decision making /Job Influence

• Operational Decisions

Working Conditions

• The job requires one to report early and leave late unlike the normal working hours to ensure the working environment is conductive and safe and may also be required to work over the weekends when there is need. 

Job Competencies (Knowledge, Experience and Attributes/Skills 

Academic qualifications 

• Kenya Certificate of Secondary Education mean grade D plain or its equivalent qualification from a recognized institution.