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Kibabii University is a public university in Kenya located in Bungoma County along Bungoma-Chwele highway.
KIBU/ADM/92/2023
Requirements for Appointment
For appointment to this grade, an officer must have:-
- A Kenya Certificate of Secondary Education (KCSE) mean grade D+ (Plus) or cquivalent qualification from a recognized institution;
- Served in the grade of Supply Chain Clerk I1/Stores Clerk II Grade 3 or in a comparable position for a minimum period of three (3) years;
- Certificate in Stores/Supply Chain Management, Purchasing and Supplies Management or any other equivalent qualification from a recognized institution;
- Certificate in Computer Applications from a recognized institution; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and Responsibilities
- Perform general office support like filing and other administrative tasks;
- Issuing /receiving stores items;
- Keep track of any customer issues that require attention and make follow up for resolution in a timely manner;
- Assist senior Supply Chain Officer with delegated tasks;
- Assist in disbursement of documents from the Procurement department within sections and to other departments;
- Preparing and maintaining receiving and issuance stores records;
- Record goods, works and services received in the department;
- Manage its inventory, assets and stores for the purpose of preventing wastage and loss;
- Ensure that all inventory, stores and assets purchased are received and properly recorded;
- Ensure that all procured items are properly coded, kept and put in proper use as tuted by the procuring entity;
- Records and maintains Procurement records for used for procurement of goods, works and services in the department;
- Ensures Proper keeping of procurement records in the procurement registry/records and document section;
- Ensure that all procured file/documents are properly foliod/coded, kept and put in proper racks, shelves for easy retrieval of documents;
- Monitors movement of procurement documents, files correspondents in the department;
- Prepares and maintains all procurement data records/documents and avails them whenever they are required and also ensures they are safeguarded and protected;
- Custodian of procurement documents, records and Data; and
- Verify and compile supplier's payment documents and forward them to Finance Department for payment.
The applicants MUST:
- Be employees of Kibabii University on Permanent and Pensionable Terms for Administrative staff;
- Be employees of Kibabii University either on Permanent & Pensionable terms or Contract Terms for Academic Staff;
- Have served in their current grade for a minimum period of three (3) years; and
- Apply for only one (1) grade above their current grade.
ONLY Kibabii University staff on permanent and pensionable terms and contract terms are required to apply for advertised positions. Each application shall be accompanied by detailed curriculum vitae, copies of relevant academic and professional certificates, national identity card or passport, testimonials and other relevant supporting documents.
A letter of recommendation from the Chairperson/Head of Department on the applicant’s professional experience and character in general should be sent to the address below.
All applicants should be clearly marked with the referenced number of the advertised position and submitted as follows:-
- Three (3) Hard Copies; and
- Electronic scanned copies in PDF format (as one running document) to be sent to the following e-mail recruitment@kibu.ac.ke
Applications must be submitted on or before Friday 25th August, 2023 and be addressed to:
The Vice Chancellor, Kibabii University,
P.O. Box 1699 - 50200,
Bungoma
OR
Dropped at:-
Kibabii University — Main Campus
Administration Registry, Third Floor Room ADA 307
Please Note:
- Kibabii University is an equal opportunity employer. Women, marginalized and persons living with disability are encouraged to apply.
- The University does not charge any fee for the whole recruitment and selection exercise.
- Any form of canvasing will lead to automatic disqualification of the applicant.
- Only shortlisted candidates will be contacted.
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