Distribution Assistant, MMD General Stores at Aga Khan University Hospital

Job Purpose:

To control the movement of stock items to and from the warehouse/store to various departments/division of AKUH so as to meet the supply needs and service expectations of internal and external AKUH customers.

Key responsibilities:

•  Ensure that correct quantities and item description indicated on the issue note corresponds with physical stocks issued by the stock controllers.
•  Verify the number of packages being dispatched against the waybill raised for outreach requests.
•  Raise waybill with logistics providers for the outreach dispatches.
•  Ensure that parcels are well packed and labeled before they are handed over to transport providers.
•  Ensure that stocks are delivered to end users in the shortest time possible.
•  Contact the users (outreach centres) to acknowledge the about what have been dispatched from the main stores.
•  Tracking any late deliveries or misroutes that may occur in connection with the transport service providers.
•  Daily preparation of distribution of checklist report
•  Work in harmony with stock controllers and the outreach administration for effective distribution of materials in the centres.
•  Ensure that emergency issues in the hospital are urgently delivered.
•  Ensure all calls too the issue bay extension are answered in good time.
•  Ensure all items sent by courier are weighed and records kept.
•  Share records of weight with contract and services team weekly
•  Track waiting time of users coming to the issue bay directly and provide a daily report.
•  Review delivery schedules to ensure even distribution of workload and bring about efficiency.
•  Any other duties as may be assigned from time to time

Qualifications, experience and skills requirements:

•  Business-related Diploma or Certification. 
•  Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.
•  At least one year of work experience in a inventory handling
•  Ability to work in a team, has initiative and is proactive
•  Excellent customer service skills and customer focus,
•  Excellent interpersonal/ communication skills
•  Ability to lift heavy boxes, climb and bend.
•  Knowledge of warehousing/stocking