Supply Chain Management (SCM) Assistant III at Kenya Law

 KLRC 10 : T

No of Positions: 2

V/NO. 1/9/2021
Basic Salary Scale: Kshs. 29,966 - Kshs. 37,456 p.m.
House Allowance: Kshs. 10,000 p.m.
Commuter Allowance: Kshs. 4,000 p.m
Terms of Service: Permanent
Medical: As per the current KLRC medical insurance cover

This position exists to support the administration of the procurement process, inventory management and control for the Commission in compliance with the i n t e r n a l procurement policies and manuals in accordance with the Public Procurement and Asset Disposal Act (PPADA), 2015 and Public
Procurement and Asset Disposal Regulations (PPADR), 2020.

Duties and Responsibilities

This is the basic entry grade for Supply Chain Management Assistant cadre. An officer at this level will

work under the guidance of a senior officer. Duties and responsibilities will entail:-

• Monitor the movement of stores, determine space requirements and position of materials and inventory;
• Receive materials, examine condition and completeness, maintain security and safe custody of stores;
• Issuing and rationing of stores and making recommendations for disposal of unserviceable stores.
• Confirm all receiving documents; Bill of lading, packing list, delivery note etc.;
• Generate Goods Received Notes (GRN), bin cards, and other relevant documents;
• Receive and process supplier’s invoices for payment, record invoices, delivery notes,
• internal requisition purchase forms and any other relevant document on behalf of the department and attach all relevant documents to support payment of supplier’s
• vouchers;
• Ensure proper inventory of procured assets and boarded stores due for disposal and preparation of the reports;
• Ensure that the store is well organized to enhance easy access to goods, efficient utilization of space, and easier administration of the store operations that ensures safety security management;
• Issue goods to users as per the requests in a timely manner to the appropriate department, monitor stock levels and raise internal purchase requests for the stock replenishment;
• Implement the PPAD Act, 2015 and Regulations;
• File and safeguard all procurement proceedings, prepare and maintain stores records, keep custody of and update inventory records; and
• Participate in inspection and acceptance of goods and services

Requirement for Appointment

For appointment to this grade, an officer must have:-

1. Kenya Certificate of Secondary Education mean grade C (Plain);
2. Diploma in Supply Chain Management or its equivalent qualification from a recognized institution;
3. Certificate in computer application skills; and
4. Demonstrated integrity and professional competence.

Core Skills/ Attributes

Core Skills/Competencies

In addition to the above requirements, an officer must have the following skills:-

1. technical problem solving;
2. Ability to articulate, interpret and implement national and international policies and development goals;
3. resource management;
4. Good Communication;
5. Interpersonal;
6. Good records management; and
7. Report writing.

Behavioral Competencies/Attributes

1. Effective conflict resolution;
2. Ability to work under pressure;
3. Relationship building;
4. Confidentiality; and
5. Ability to get on well with diverse workforce.