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Médecins sans frontières (MSF) or Doctors Without Borders, is an international humanitarian-aid non-governmental organization (NGO) and Nobel Peace Prize laureate, best known for its projects in war-torn regions and developing countries facing endemic diseases.
Work Location: Mombasa Project, Kenya
Duration: 12 Months
Start Date: ASAP
The selected candidate will be reporting to Logistics Manager.
Main Purpose
Planning and supervising the execution of the supply chain activities in the project or capital (order, procurement, transport and customs and stock management) according to MSF protocols and standards in order to ensure the optimal functioning of the mission.
Accountabilities
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Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. Including the following tasks:
- Order management: Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests
- Procurement: Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Logistics Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints
- Transport and Customs: Ensuring the clearing and the transport of medical and nonmedical goods of the mission and provide info on timelines regarding administrative procedures concerning, import, customs clearance, etc.
- Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the mission, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital
- Receive orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continous availability.
- Ensure that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleaness, security, access)
- Supervise, carries out or participate in regular inventories including EPREP stock
- Ensures donations/loans are properly managed and recorded through tracking sheets
- Communicating with clients, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
- Coordinating and leading the team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work), drawing up working schedule
- Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
Requirements
Education: Essential technical diploma, in supply chain
Experience: 1-2 years in MSF Logistics Department, previous experience in supply chain activities related jobs
Languages: English Essential & Kiswahili desirable
Knowledge: Computer literacy
Competencies: Results and quality orientation, teamwork and cooperation, behavioural flexibility,respect to MSF Principles& Stress Management
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