Supply Planning Assistant at Vivo Energy

Job Purpose:

• To provide timely stock planning support to the supply function to ensure efficient business performance as well as manage the day to day supplier relationships.
• The role requires timely planning and procurement of packaging materials to fulfill sales demand in full.

Main Accountabilities:

The role holder is accountable for:

• Manage effectively the procurement of packaging materials for the LOBP to ensure timely deliveries as per contract obligations.
• Ensure all packaging materials supplied are of approved and acceptable quality standards.
• Maintain appropriate stock holding levels for packs as advised in the monthly production plan to ensure no stock outs.
• Monitor and report on Supplier performance for vendor performance assessment/appraisal as per SVL Standards.
• Ensure prompt processing of supplier invoices, timely supplier payments and closure of any disputes.
• Ensure timely delivery of all importation documents to the Logistics team and manage supplier database information.
• Ensure prompt and accurate processing of raw materials and finished imported purchase orders in ERP by efficiently managing the cost extrapolation file to ensure Accuracy & efficiency.
• Monthly Transit orders reconciliation (Base Oils, Additives and packaging).
• Open order management/control to ensure only valid orders in the system (Aging) and share detailed variance reports.

Key Challenges:

• Exciting the customer by ensuring stocks are availed ON TIME IN FULL against challenging sales forecast signals.
• Managing suppliers to deliver quality packaging materials on time consistently and sometimes under short notice.
• Long varying supply lead times for imported products.

Requirements

• University degree preferably business oriented field.
• Two years working experience required.
• Proficiency in MS Excel and working knowledge of SAP ERP is an added advantage.
• Strong analytical & quantitative skills.
• Attention to details.
• High integrity and strong character.
• Excellent communication and inter-personal skills.