Temporary Accounts Associate at HIAS Refugee Trust of Kenya

POSITION SUMMARY:

HIAS seeks to recruit 2 Temporary Accounts Associates to support our finance and Procurement team. The Associates will be responsible for processing invoices, preparing and issuing payments to clients and suppliers.

ESSENTIAL FUNCTIONS:

• Reviewing clients’ financial assistance requisitions and preparing a schedule for payments
• Making petty cash/M-Pesa payments and preparing petty cash ledgers
• Preparing cash count certificates for the office.
• Processing client assistance and program requisitions.
• Preparing and handling payments due to suppliers.
• Assist in reconciling balance sheet items and monthly bank reconciliations.
• Review and verify incoming invoices for accuracy, proper approvals and appropriate documentation in compliance with donor rules, tax regulations, and internal financial controls.
• Assist in the preparation of donor budgets and budgetary control reports for donors.
• Assist in the preparation for the audit of books of accounts by internal and external auditors by providing necessary documentation related to accounts payable
• Assist in compiling procurement documentation and filing,
• Assist in the generation of Local Purchase Orders
• Entering transactions into the NetSuite Accounting System.
• Assisting in the vendor evaluation process and renewal of FY26 Contracts
• Perform other related duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• A minimum of either a Diploma in Accounting or Finance or a CPA (2).
• Minimum of 0-1 years of working experience
• Working knowledge of and experience in the NetSuite Accounting System.
• Excellent analytical skills and attention to detail.
• Solid organizational skills as well as the ability to be flexible and work well under pressure.
• Knowledge of procurement and financial compliance in the NGO sector
• Understanding of local tax and statutory obligations related to payments
• Knowledge of PSEA and AAP.