Vacancies at HIAS Refugee Trust of Kenya

POSITION SUMMARY:

• HIAS Kenya seeks to recruit a temporary HR Associate who will support the day-to-day HR operations, help ensure compliance with relevant regulations, and contribute to maintaining a positive and efficient workplace environment.

ESSENTIAL FUNCTIONS:

• Assist in the hiring process by posting job openings, screening resumes, scheduling interviews, and coordinating the interview processes.
• Conduct reference and background checks for new staff.
• Facilitate the onboarding process for new employees, serving as the primary point of contact for inquiries and ensuring a smooth transition into the organization, including facilitating the reading and signing of organizational policies and standard operating procedures.
• Onboard new staff into the Human Resource information systems (HRIS) and regularly update the HRIS.
• Organize and manage physical and digital filing systems for HR documents.
• Prepare and submit payroll changes for payroll processing
• Onboarding new staff and their dependents, or adding new dependents to the medical insurance cover and WIBA+ insurance covers
• Monitor the implementation of leave plans and prepare monthly leave uptake reports.
• Ensure compliance with labor laws and organizational policies
• Assist in drafting employment contracts, letters, and other HR related documents
• Facilitate the staff separation process in the organization.
• Support in the coordination of the Performance Management Process, staff team building, supervision, and the staff training calendar.
• Perform other related duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Diploma or bachelor’s degree in human resource management, Business Administration, or a related field
• Minimum of 6 months’ experience in an HR support role or similar capacity
• Strong written communication skills for drafting documents, minutes, and correspondence
• Strong organizational skills
• Attention to detail and the ability to manage filing systems efficiently
• Strong written communication skills for drafting documents, minutes, and correspondence
• Excellent interpersonal abilities and a collaborative mindset
• High level of integrity and ability to handle confidential information
• Knowledge of PSEA and AAP

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POSITION SUMMARY:

HIAS seeks to recruit 2 Temporary Accounts Associates to support our finance and Procurement team. The Associates will be responsible for processing invoices, preparing and issuing payments to clients and suppliers.

ESSENTIAL FUNCTIONS:

• Reviewing clients’ financial assistance requisitions and preparing a schedule for payments
• Making petty cash/M-Pesa payments and preparing petty cash ledgers
• Preparing cash count certificates for the office.
• Processing client assistance and program requisitions.
• Preparing and handling payments due to suppliers.
• Assist in reconciling balance sheet items and monthly bank reconciliations.
• Review and verify incoming invoices for accuracy, proper approvals and appropriate documentation in compliance with donor rules, tax regulations, and internal financial controls.
• Assist in the preparation of donor budgets and budgetary control reports for donors.
• Assist in the preparation for the audit of books of accounts by internal and external auditors by providing necessary documentation related to accounts payable
• Assist in compiling procurement documentation and filing,
• Assist in the generation of Local Purchase Orders
• Entering transactions into the NetSuite Accounting System.
• Assisting in the vendor evaluation process and renewal of FY26 Contracts
• Perform other related duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• A minimum of either a Diploma in Accounting or Finance or a CPA (2).
• Minimum of 0-1 years of working experience
• Working knowledge of and experience in the NetSuite Accounting System.
• Excellent analytical skills and attention to detail.
• Solid organizational skills as well as the ability to be flexible and work well under pressure.
• Knowledge of procurement and financial compliance in the NGO sector
• Understanding of local tax and statutory obligations related to payments
• Knowledge of PSEA and AAP.