Temporary HR Associate at HIAS Refugee Trust of Kenya

POSITION SUMMARY:

• HIAS Kenya seeks to recruit a temporary HR Associate who will support the day-to-day HR operations, help ensure compliance with relevant regulations, and contribute to maintaining a positive and efficient workplace environment.

ESSENTIAL FUNCTIONS:

• Assist in the hiring process by posting job openings, screening resumes, scheduling interviews, and coordinating the interview processes.
• Conduct reference and background checks for new staff.
• Facilitate the onboarding process for new employees, serving as the primary point of contact for inquiries and ensuring a smooth transition into the organization, including facilitating the reading and signing of organizational policies and standard operating procedures.
• Onboard new staff into the Human Resource information systems (HRIS) and regularly update the HRIS.
• Organize and manage physical and digital filing systems for HR documents.
• Prepare and submit payroll changes for payroll processing
• Onboarding new staff and their dependents, or adding new dependents to the medical insurance cover and WIBA+ insurance covers
• Monitor the implementation of leave plans and prepare monthly leave uptake reports.
• Ensure compliance with labor laws and organizational policies
• Assist in drafting employment contracts, letters, and other HR related documents
• Facilitate the staff separation process in the organization.
• Support in the coordination of the Performance Management Process, staff team building, supervision, and the staff training calendar.
• Perform other related duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Diploma or bachelor’s degree in human resource management, Business Administration, or a related field
• Minimum of 6 months’ experience in an HR support role or similar capacity
• Strong written communication skills for drafting documents, minutes, and correspondence
• Strong organizational skills
• Attention to detail and the ability to manage filing systems efficiently
• Strong written communication skills for drafting documents, minutes, and correspondence
• Excellent interpersonal abilities and a collaborative mindset
• High level of integrity and ability to handle confidential information
• Knowledge of PSEA and AAP