Tender Expert at Fontana Enterprises Limited (FEL)

Job Description

• Review tender documents, scope of work, checking the feasibility for qualification, financial criteria, preparing summary and coordinate obtaining the required approvals.
• Highlight the organization’s unique selling points, competitive advantages, and value proposition in proposals.
• Ensure that all tender submissions are compliant with the tender guidelines and regulations.
• Perform quality checks to eliminate errors or inconsistencies in proposals.
• Conduct market research to identify potential tender opportunities and stay informed about industry trends and competitors.
• Communicate with vendors as needed during the tender process, such as non-disclosure agreements, confirmation of interest, etc.
• Negotiate terms and conditions with suppliers and vendors to secure favorable contract agreements.
• Maintain a comprehensive database of tender submissions, outcomes, and feedback. Ensure accurate record-keeping for future reference and analysis.
• Conduct pricing and cost analysis to determine competitive and profitable pricing strategies while meeting the client’s budget constraints.
• Create a BOQ in the estimating package by following through on successful acquisitions.
• Ensuring statutory documents are always renewed and up to date before expiry
• Coordinate input from all departments/persons and compile tender documents according to specified requirements and arrange for pricing and tender sign-off by the relevant Directors
• Identify potential risks associated with tender submissions and develop strategies to mitigate them.
• Evaluate the terms and conditions of contracts to assess their impact on the company.
• Organize for attendance of Pre bid conferences and site visit is required by the procuring entity
• Proficient knowledge on application and use of online tendering softwares like SAP, Ariba etc
• To maintain confidentiality at all times.
• Complete any other task or duty management may reasonably expect of you

Requirements and Skills

• A minimum of Diploma in Supply Chain Management, Business Administration, Project Management, Accounts, Logistics or a or a related field (Bachelor’s  degree is a plus).
• Experience of 3-5 Years in tendering process preferably dealing with Government parastatals, NGOs and private sector.
• Excellent research and analytical abilities.
• Detail-oriented with strong organizational skills.
• Project management skills and the ability to meet tight deadlines.
• Proficiency in using relevant software tools and applications for proposal management.
• Familiarity with industry-specific terminology and trends.
• Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint)
• Demonstrated ability to perform independently with minimal supervision