Terms of Reference Professional Audiovisual Equipment Supply at Girl Effect

The supplier will be responsible for:

Proposals should cover the supply of the following equipment, broken down by category. Please provide options/alternatives where needed.

Camera Equipment

Cameras (Quantity: 3)

• Please share your price quotation from the following models: Canon 5D Mark IV, Sony FX3, Canon R6, Canon C70, Sony A7S III, Sony FX30 and share separate quotes for two additional batteries and chargers for each camera model

Accessories

• Professional video tripods (3) 
• High-speed memory cards 256 GB, 6 Pcs 
• Memory card reader, 3 PCS
• High-quality extension cables supporting 16W, 3m, 6 Pcs
• High-quality roll cables,30 m, 3 pcs

Note: Share quotes with the specific model listed

 Audio Equipment

Microphones

• Table/desk podcast microphones (e.g., Shure SM7B or similar broadcast-quality dynamic mics), 4 Pcs
• Professional lavalier/neck microphones with wireless transmitters/receivers, Optional: 4 Pcs

Audio 

• Audio mixer/interface (e.g., Rodecaster Pro II or equivalent model with at least 4 XLR inputs)

Accessories

• Monitoring headphones (e.g., Sony MDR-7506, Beyerdynamic DT 770 Pro), 4 Pcs
• Microphone stands/boom arms, mounts, and pop filters, 4 Pcs

 What You’ll Do

The supplier will undertake the following key responsibilities

Equipment Provisioning and Supply

• Provide a detailed, itemised quotation for all required equipment, including cameras, audio gear, lighting, and accessories as specified in the TOR.
• Source and supply professional-grade equipment that meets or exceeds the minimum specifications outlined.

Documentation and Post-Sale Support

• Supply clear and comprehensive documentation for all warranties, return policies, and terms of technical support for every item provided.
• Serve as a reliable point of contact for any follow-up questions or support needs related to the supplied equipment.

Expected Deliverables

• Full delivery of all specified equipment to our offices in Nairobi.
• A brief handover session for our create team.
• Clear documentation for all warranties and technical support terms.