Terms of References for The Provision of An Onsite (Physical) And Offsite (Cloud) Back-Up System at Community Advocacy and Awareness Trust, CRAWN Trust

CRAWN Trust is seeking the support of a Consultant/Consultancy firm, to install an offsite (cloud) back up system.  This consultancy is being conducted under the Women’s Voice and Leadership (WVL project); that is funded by the people of Canada through the Canadian government, Global Affairs Canada and coordinated in Kenya by CARE-Kenya.

The consultant/Consultancy Firm will be expected to:

1. Provide a scope of the offsite/onsite back-up system

• Identify metrics and data organisation
• Provide a data back-up strategy

1. Perform a full organisation’s data back-up
2. Build a data recovery plan
3. The data back-up/recovery system should have an offline mode
4. The system should be customizable and possibly integrated with an app/software
5. Easily configurable in operation
6. Ensure weekly data protection and back-up

Deliverables

1. A user-friendly manual that highlights process unto which data back-up and recovery is done.
2. Ensure the back-up/recovery system is secure and tamper proof
3. Train staff on the use of the system
4. Monitor the system to avoid data decay
5. Perform scheduled updates/maintenances

Approach

The Consultant/consultancy firm is expected to work directly with CRAWN Trust and liaise with any other partners and participants as may be determined by CRAWN Trust for any technical support that may be required.

Consultant/consultancy firm profile

The consultant/consultancy firm should possess the following:

• Proven expertise in the field of data and management, Cloud system, and computer networking.
• Have at least 2-year experience in organizational data mobility
• Proficiency with database language
• Excellent communication skills
• Highly motivated and committed to professionalism and accountability

Selection

The consultant/consultancy firm will submit an Expression of Interest (EOI) to CRAWN Trust; including the following:

• A suitability and capability statement; including commitment to their availability for this assignment.
• Current curriculum vitae that clearly spells out qualifications and experience in relation to this assignment.
• Contacts of at least 2 organizations that have contracted the consultant to carry out a similar assignment for reference.

Confidentiality of information

All documents and data collected in the process of the consultancy will be treated as confidential and used solely to facilitate the consultancy assignment. All information to which the consultant shall receive access to shall at all times be treated as the property of CRAWN Trust and shall not be disclosed except for where express permission has been granted.