Tertiary Education Accountant at M-PESA Foundation Academy

Job Description

Reporting to the Head of Finance; the Tertiary Education Accountant will be responsible for overseeing the day-to-day reviewing of all financial transactions and records of the Tertiary Education section of the Academy to help assure accurate and complete accounting records and ensure smooth learning of students in various institutions of higher learning including preparation and interpretation of all relevant financial reports; daily, weekly, monthly, quarterly, and annually.

Key Responsibilities

1. Process all Scholars fees in an efficient and timely manner.
2. Process all Scholars stipends by 26th day of every month.
3. On a monthly basis and in liaison with institutions of higher learning globally, ensure that all student fee statements are fully reconciled and updated.
4. On a monthly basis and in liaison with providers of accommodation facilities to tertiary education students globally, reconcile and ensure that all service providers are paid on time, accounts are reconciled, and all queries are addressed.
5. Monitor budget allocation for tertiary education, fund cashflow balances and related financial activities for the purpose of ensuring that accurate allocations, expenses are within budget limits.
6. Preparation of Monthly expense vs approved budget variance analysis for reporting purposes.
7. Maintain a financial management system for tertiary education that ensure integrity of the data captured in the system.
8. Ensure adequate controls over cash TILL and tertiary education bank accounts and that these are constantly monitored and updated to minimize the risk of fraud or misappropriation.
9. Support any system automation, enhancements, and customization of sage x3 ERP and tertiary education Information Management System
10. Generate periodical financial reports on revenue, expenditure, and cash management.
11. Supporting internal and external audits processes by providing schedules and other information as requested.
12. Support in the budget preparation process for tertiary education.
13. Summarize current financial status for tertiary fund by collecting information, preparing fund accounts and other reports.
14. Maintain accounting controls by preparing and recommending policies and procedures.
15. Secure financial information by ensuring all student files are updated with complete documentation on their financial spending.
16. Supporting Entrepreneurship coordinator in keeping accurate and up to date accounting records and preparation of student enterprise management accounts monthly.
17. Reconciling all student bank accounts, monitoring transactions on an ongoing basis and discussing the same with Accountant, Head of Finance and EL Coordinator.
18. Receiving all queries from students on their debit cards/bank accounts and addressing queries with the bank.
19. Provide input into finance and Uongozi center department’s goal setting process and appraisal.
20. Perform month-end and year-end close process.
21. Continually develop, review and document business processes and accounting policies to maintain and strengthen internal controls.
22. Support the entrepreneurship program through teaching and coaching of students (both in class and experiential student enterprises) as allocated from term to term by the Entrepreneurship.

Person’s Specifications

1. A Business-related degree in Finance/Accounting or Equivalent
2. A minimum of 5 years’ experience in a similar role
3. CPA/ACCA Qualification or an equivalent post graduate qualification
4. Work experience in an audit firm is desired
5. Experience and (or) training in Sage x3 will be an added advantage
6. Experience working in a learning institution and handling student accounts and queries will be a distinct advantage
7. Good communication skills (both written and spoken)
8. Strong organization skills.
9. Demonstrate effective time management.
10. Ability to produce accurate work.
11. Team leader who is flexible with their work approach.
12. Demonstrate ability to perform duties responsibly under minimum supervision.