Assistant Manager Administration & Facilities Management at Kenya Trade Network Agency (KenTrade)

Purpose for the Job
To ensure that the Agency facilities are in a secure state, security services well executed, assets are well maintained, transport services are seamlessly coordinated, occupational safety and health and fire safety requirements are well taken care of and staff offering administration services are supervised in order to achieve the Agency Mandate.
Duties and Responsibilities Duties and responsibilities 

• Facilities management (repair & maintenance, management of lease agreement, office space planning, furniture layout, photocopying and 
• printing facilities, office parking slots, washrooms, lightings, air circulation etc.);
• Work environment management in liaison with contractors and service 
• providers (cleanliness, fumigation, emergency procedures, health, fire protection/safety and waste management);
• Oversee implementation of service provider’s contracts (cleaning, courier, outside catering etc);
• Managing Agency vehicle fleet and all transport needs of the Agency staff; 
• Efficient staff welfare services such as office tea, drinking water, washrooms facilities;
• Monitoring relevant insurance policy and lodging claims;
• Monitoring and reporting on the administration budget expenditure;
• Advising the management on the security requirements for the Agency and developing sound security and procedures;
• Managing any internal investigations and acting as liaison officer with all 
• other interested parties, including the police, regulators and auditors;
• Plan and carry out security awareness training and sensitization briefs to all staff;
• Coordinate drills and ensure that adequate measures are taken to prevent fire risks;
• Undertake such other duties as may be reasonably required and which are 
• consistent with the level of responsibility of this job role.

Minimum Academic, Professional Qualifications and Experience 

• Master’s degree in Business Administration, Public Administration, Social Sciences or equivalent qualification from a recognized institution;
• Bachelor’s degree in Public Administration, Business Administration,
• Office Management, Social Sciences or related qualification from a recognized institution;
• Supervisory course lasting not less than two (2) weeks from a recognized institution
• Relevant experience of not less than eight (8) years; 
• Must meet the provisions of Chapter Six of the Constitution.