Finance Management Assistant at UN-Habitat

RESPONSIBILITIES

Under the supervision of the Chief of Policy Legislation and Governance Section (PLGS), the Finance Management Assistant Consultant will be responsible for the following tasks:

• Assisting with creation of projects on IPMR and Budget formulation for PLGS projects.
• Generating Umoja and IMIS financial reports for projects in PLGS and assist the project Administrator in preparing budget revisions, monthly and donor financial reports for the projects under PLGS.
• Reviewing financial data derived from Umoja and liaises with UNON Budget and Financial Management Section (BFMS) to ensure that donor reports are accurate and budget implementation and performance.
• cleaning of budget for PLGS and closing pending commitments and Adjustments for erroneous commitments charged from the wrong grants
• Lay out and producing clear, concise Excel table for all the Funding received Expenditures and the balances to spend on weekly basis and Grants End dates to ensure efficiency in operations.
• Regularly updates the database on grants status and all Consultants contracts monitoring to ensure no outstanding funds not paid and facilitating funds transfer from one grant to another.
• Analysis and reviewing of various accounting data and Grant extension request and Travels Expense reporting
• Facilitate and enhance proper Financial Management of PLGS Grants, financial commitments, various project budgets and In-House Agreements, the Finance Assistant carries out his/her functions under direct supervision of the Coordinator and the Programme Management Officer of the RMPU.
• Monitoring of project expenditures and assisting in reporting of Donor reports,
• Creation of Implementing partner grants and coding block, Facilitating cash transfers and payments to vendors and consultants
• Advising on grants closure and utilization of projects that are ending
• Following on donor contribution and allocation to the section’s projects and cost center,
• Managing and updating of consultants both in office and out posted staff members
• Providing financial support as requested by project leaders and advising on budgets to spend on for mission and projects related costs
• Monitoring cost recovery charges for the Unit and updating on the Pipeline Projects
• Raising of ineed requests on behalf of the unit for all financial matters with UNON and acting as the Unit Finance focal point.
• Performs other related duties as required by the Programme Management Officer
• Checks availability of funds for purchase request for goods and services and monitors unliquidated obligations; makes necessary adjustments.
• Assists in the financial backstopping of the projects , including monitoring the status of voluntary contributions, generating expenditure reports from UMOJA and monitoring reporting requirements by donors.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Supporting PLGS on procurement process and inventory management, and conference booking and field office support.

Qualifications/special skills

• Education: High school diploma or equivalent is required.
• Additional training certificates/diplomas in Business Administration, Finance, Social Sciences, Public Administration or other related field is desirable.
• Two years of work experience in programme/project and financial management is required.
• Experience working in an international environment, previous experience working with the United Nations System is an asset.
• Knowledge of UMOJA and Implementing Partner UMOJA processes is required.
• Knowledge of Project creation, planning, Monitoring and Reporting in IPMR is required.