Programme Management Assistant, G6 at United Nations Environment Programme (UNEP)

Responsibilities

This post is located in the GEF Biodiversity and Land Degradation Unit (GEF BD/LD Unit), Biodiversity and Land Branch within the Ecosystems Division at the Nairobi duty station. Under the direct supervision of the Chief of the GEF BD/LD Unit, the incumbent will perform the following duties:

• Provide assistance in support of planning and implementation activities/processes for the programme of work.
• Research, compile, analyze, summarize, and present basic information/data on specific programmes/project and related topics.
• Assist in the coordination of programme/project planning and preparation.
• Assist in the preparation and analysis of programme/project budget proposals; provide assistance in the interpretation of budget guidelines.
• Assist in the monitoring and evaluation of programmes/projects; categorize, update, track and analyze data related to programmes/projects; carry out periodic status reviews, identify issues and initiates requisite follow-up actions; prepare revised budget estimates; reports on budget revisions, expenditures and obligations, verify availability of funds; ensure necessary approval and entry in computerized budget system in UMOJA; initiate financial authorizations for expenditures.
• Collaborate with programme/project managers on performance reporting; provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted.
• Draft programme/project summary, coordinate review and clearance process.
• Serve as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation.
• Prepare, maintain and update files (electronic and paper) and internal databases; design and generate a variety of periodic and ad hoc reports, statistical tables, graphic content and other background materials/notes.
• Draft correspondence and communications related to all aspects of programme/project administration.
• Provide general administration support to the team.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Perform other related duties as may assigned.

Competencies

• PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources.Ability to perform analysis, modeling and interpretation of data in support of decision-making. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning.

Education

• Completion of high diploma is required.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

• A minimum of seven years of work experience in the field of programmatic, administrative and/or technical support or in other related fields is required
• Experience in the monitoring and evaluation of programmes/projects is desirable
• Experience working with an enterprise resource planning (ERP) system is desirable
• Experience working with an international organization is desirable.
• One (1) or more years of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.