Inventory and Supply Assistant (Driver), G4 at United Nations Office on Drugs and Crime (UNODC)

Responsibilities

Within limits of assigned authority, the incumbent will be responsible for the following specific duties:

• Issue a variety of expendable and non-expendable supplies and capital items, audio-visual and other equipment, furniture, machinery, or other stored items; inspect incoming orders to assure presence of invoice material; consider future usefulness of returned goods and determine stock to follow established supply requirement to replenish stocks based on past usage and anticipated future demand.
• Communicate with the office space project managers to understand the furniture needs of the projects and coordinate the ordering and delivering of furniture for these projects.
• Provide advices to Property Record Custodians from all Departments on inventory-related matters.
• Enter data on all incoming expendable and non-expendable UN property, acquisitions, disposals, transfers, deletions, and corrections.
• Update the Property Record Custodians database according to Departmental requests.
• Participate in periodic physical inventories of UN equipment to ensure accuracy of serial and decal numbers, stock descriptions, net total on hand and exact location of property.
• Coordinate delivery of accountable property.
• Arrange contents of logistics stocking and receiving areas in a manner that maintain a safe working environment.
• Process incoming field mission Local Property Survey Board (LPSB) cases for submittal to Headquarters Property Survey Board (HPSB).
• Design and develop spreadsheet reports and databases using various software platforms in accordance with instructions received from supervisor.
• Propose, develop, and implement improvements in procedures to automate and expedite processing of inventory.
• Draft routine correspondence for signature by supervisor when requested and register and file incoming correspondence.
• Maintain a proper filing system.
• Drive vehicles safely for the transport of authorised personnel and general cargo goods.
• Make regular deliveries of parcels, documents, etc., between the UN office and other offices and institutions, e.g. Ministries, Embassies, Permanent Missions, etc.
• Make minor purchases and collect urgent purchases from local suppliers as requested. Collect goods from the customs with due regard to customs regulations and formalities.
• Meet high-level official, delegates and personnel at the airport and facilitate immigration and customs formalities as required.
• Deal effectively and tactfully with officials and visitors.
• Take care of the day-to-day maintenance of the assigned vehicles, check oil, water, battery, brakes, tries, etc.; perform minor repairs and arrange for other repairs and ensures that the vehicle is kept clean.
• Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
• Perform other work-related duties as assigned.

Competencies

• Professionalism: Has knowledge of general office and administrative support processes and procedures. Has knowledge of relevant UN rules, regulations, administrative procedures, policies and directives, and of inventory and control guidelines, directives and procedures. Is able to work well with figures, undertake basic research and gather information from standard sources. Has knowledge of driving rules and regulations. Has knowledge of the area and the current condition of roads and highways, security and safety awareness; familiarity with frequently traveled routes and routines of the more senior staff or the officers. Has demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with diff cult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

• High school diploma or equivalent. Driver training with a valid driver’s license is required.

Job - Specific Qualification

• Passing the Global General Service Test (GGST) is a prerequisite, i.e. is required, for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
• The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.
• Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

• A minimum of three years of experience as a driver with a safe driving record is required.
• Experience in driving a variety of makes and models of vehicles, including vans and other kinds of motorized vehicles is required
• Work experience within the United Nations system or an international organization is desirable.
• Experience in inventory and supply management or related area is desirable.