Warehouse and Inventory Analyst at Food For Education

Position Overview:

The Warehousing and Inventory Analyst is responsible for managing the inventory of cooking perishable and non-perishable goods used in the Kitchens located in Murang’a, Nyeri and Uasin Gishu Counties. The role involves ensuring accurate tracking, monitoring stock levels, conducting regular inventory audits, and optimising stock management processes to ensure smooth and timely supply distribution to the kitchens and warehouses (Dukas). The Analyst will collaborate with various teams, including supply chain, logistics, field teams and kitchen staff, to maintain efficient warehousing operations and ensure an uninterrupted feeding schedule across the 3 counties.

Our Values

At Food for Education, our values are guiding principles that provide us with purpose and direction and set the tone for our interactions with all stakeholders:

• Build with excellence and curiosity - We’re not afraid to try new things and iterate as much as we can to find the best and most efficient way to get results;
• Be the change you seek - We acknowledge that continuous improvement is a shared responsibility;
• We do what we say; and say what we do - We embrace an ownership mentality;
• Ask why; and commit- Share openly and question respectfully and commit fully. When we understand the why, we are able to work with a purpose.

Key Responsibilities:

• Maintain accurate records of all stock, including grains, rice, and other consumables, using inventory management systems.
• Track and monitor stock levels to ensure optimal supply at all times, preventing overstocking or shortages.
• Update inventory data daily, ensuring transparency and accuracy for all stock movements in and out of the warehouse.
• Warehousing Operations:
• Oversee the receiving, storage, and dispatch of goods, ensuring proper documentation and adherence to warehousing protocols.
• Ensure that the dukas and Kitchen stores are organized and food items are stored under optimal conditions, adhering to food safety regulations.
• Coordinate with logistics teams to ensure timely delivery of stock to school kitchens, minimizing disruptions in meal preparations.
• Conduct regular stock audits and physical counts to reconcile inventory levels with system records.
• Investigate discrepancies in stock levels and recommend corrective measures to avoid future inconsistencies.
• Prepare and share periodic inventory reports with management, highlighting key trends and areas for improvement.
• Ensure the AppSheet (or any other stock management tool) is accurately updated with real-time inventory data, and monitor its usage for data consistency.
• Train warehouse staff on data entry protocols and best practices for maintaining accurate records.
• Collaborate with kitchen staff to track the consumption of ingredients and identify usage trends for forecasting.
• Work closely with suppliers to ensure timely replenishment of stocks, maintaining a strong relationship for seamless operations.
• Monitor the quality of delivered goods, ensuring that all supplies meet program standards before being accepted into the warehouse.
• Identify opportunities for process improvements within warehousing and inventory management to enhance efficiency and reduce wastage.
• Implement best practices for stock rotation, FIFO (First In, First Out), and minimize food spoilage or wastage.
• Ensure compliance with food safety standards, warehousing regulations, and organizational policies.
• Implement and monitor safety practices within the warehouse, ensuring the well-being of all staff and the proper handling of goods.

Key Performance Indicators (KPIs):

• Accuracy of inventory records and data management.
• Timeliness of stock replenishment and distribution to kitchens.
• Compliance with food safety and warehousing regulations.
• Reduction of stock discrepancies and wastage.
• Timeliness and accuracy of inventory reporting.

Desired Candidate Profile 

• Diploma or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 3 years of experience in inventory management, warehousing, or supply chain roles, preferably within food programs or the FMCG industry.
• Proficient in inventory management software (e.g., AppSheet, Odoo, G-Sheets/Excel, or similar tools)
• Strong understanding of warehousing and stock management principles.
• Knowledge of food safety standards and handling requirements.
• Excellent analytical skills with attention to detail.
• Strong organizational and time management abilities.
• Effective communication and teamwork skills.
• Problem-solving mindset with the ability to adapt to dynamic operational needs.
• Willing to relocate.