Warehouse and Inventory Analyst at Food For Education

Key Responsibilities:

Warehouse and Inventory

• Maintain accurate records of all stock, including grains, rice, and other consumables, using inventory management systems.
• Track and monitor stock levels to ensure optimal supply at all times, preventing overstocking or shortages.
• Update inventory data daily, ensuring transparency and accuracy for all stock movements in and out of the warehouse.
• Warehousing Operations:
• Oversee the receiving, storage, and dispatch of goods, ensuring proper documentation and adherence to warehousing protocols.
• Ensure that the dukas and Kitchen stores are organized and food items are stored under optimal conditions, adhering to food safety regulations.
• Coordinate with logistics teams to ensure timely delivery of stock to school kitchens, minimizing disruptions in meal preparations.
• Conduct regular stock audits and physical counts to reconcile inventory levels with system records.
• Investigate discrepancies in stock levels and recommend corrective measures to avoid future inconsistencies.
• Identify opportunities for process improvements within warehousing and inventory management to enhance efficiency and reduce wastage.
• Implement best practices for stock rotation, FIFO (First In, First Out), and minimize food spoilage or wastage.
• Ensure compliance with food safety standards, warehousing regulations, and organizational policies.
• Implement and monitor safety practices within the warehouse, ensuring the well-being of all staff and the proper handling of goods.

Reporting 

• Prepare and share periodic inventory reports with management, highlighting key trends and areas for improvement.
• Ensure the AppSheet (or any other stock management tool) is accurately updated with real-time inventory data, and monitor its usage for data consistency.
• Train warehouse staff on data entry protocols and best practices for maintaining accurate records.
• Collaborate with kitchen staff to track the consumption of ingredients and identify usage trends for forecasting.
• Run monthly reports/queries for the receipt accrual process

Procurement

• Work closely with suppliers to ensure timely replenishment of stocks, maintaining a strong relationship for seamless operations.
• Monitor the quality of delivered goods, ensuring that all supplies meet program standards before being accepted into the warehouse.
• Plan, organize, direct, control and evaluate the purchasing of perishable and non-perishable goods at kitchen level
• Support the  purchasing committee by helping to formalise processes, templates and policies
• Support the Purchasing Intelligence project by gathering and analysing relevant market information on a certain spending category
• Define and lead improvement projects and set up sourcing projects for indirect purchases
• Review market trends for perishable goods across all regions and advise changes in recipes to drive cost per meal down where applicable 
• Monitor unit purchase price for all items to ensure all kitchens meet the targeted cost per meal. 
• On-board new Vendors, and keep a detailed record of all vendor data 
• Conduct periodic spot-checks of vendors to review and ensure they meet food safety and health  standards 

Desired Candidate Profile

• Diploma or Bachelor's degree in Supply Chain Management, Logistics,, Business Administration, or a related field
• Minimum of 3 years of experience in inventory management, warehousing, or supply chain roles, preferably within food programs or the FMCG industry.
• Proficient in inventory management software (e.g., AppSheet, Odoo, G-Sheets/Excel, or similar tools)
• Strong understanding of warehousing and stock management principles.
• Knowledge of food safety standards and handling requirements.
• Excellent analytical skills with attention to detail.
• Strong organizational and time management abilities.
• Effective communication and teamwork skills.
• Problem-solving mindset with the ability to adapt to dynamic operational needs.