Jobs at Safisha-Sundries Bargain Ltd

We're looking for a proactive and organized Assistant Operations Manager assist the Operations Manager in overseeing day-to-day operations of the organization. Ensure operational efficiency and adherence to company policies and procedures and collaborate with various teams to optimize processes and achieve operational goals.

Key Responsibilities:

• Assisting in the planning and execution of operational strategies, implementing process improvements, and managing operational resources. 
• Supervising and coordinating operational staff, conducting performance evaluations, and assisting with recruitment and training. 
• Monitoring and ensuring adherence to company policies, industry regulations, and safety standards. 
• Overseeing the flow of goods, materials, and supplies, ensuring accurate inventory tracking and timely delivery. 
• Overseeing dispatch and warehousing of finished goods.
• Implementing and enforcing quality control standards to ensure product or service quality and customer satisfaction. 
• Assisting with budget planning and cost control, monitoring operational expenses, and identifying opportunities for cost savings. 
• Preparing regular reports on operational performance, tracking key metrics, and maintaining accurate records. 
• Identifying and resolving operational issues, ensuring efficient resolution of challenges and improvements in processes. 
• Working with other departments to improve overall business performance and customer satisfaction. 
• Identifying and implementing process improvements, contributing to a culture of continuous operational excellence. 

Requirements

• Bachelor’s degree/ Diploma in Business Administration, or related areas.
• Minimum eight years proven operation/service management or equivalent.

Professional skill and knowledge required

• Honest, integrity, empathy.
• Strong team spirit and leadership.
• Excellent organizational and communication skills, including prioritization of work and time management.
• Experience of negotiating with external suppliers to secure the best service deals.
• Sound understanding of regulations and practice in manufacturing industry.

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• We're looking for a proactive and organized Office Administrator to support daily operations, provides general administrative and ensure smooth office functioning. This role supports managers and employees through a variety of tasks related to organization, communication, and documentations.

Duties

• Assist with day-to-day administrative tasks, including filing, data entry, and record-keeping.
• Handling importation and exportation functions and documentation.
• Carrying out supermarket and distribution data analysis and any other data entry functions.
• Preparation of documents and bidding of tenders.
• Keeping a track of all vendor/supplier contracts and renewals and prompt follow up.
• Maintain proper records and filing system for imports and contract files
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and distribute correspondence, memos, and reports.
• Assist with event planning and coordination.
• Assist with project management tasks, such as tracking deadlines and deliverables.
• Provide support to managers and employees as needed.
• Perform other administrative duties as assigned.

Qualification and Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent time management skills and ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills