Career Opportunities at International Rescue Committee

Job Description

Working under the guidance of the Nutrition Officer. The Nutritionist will be responsible for the day-to-day implementation of: IMAM in nutrition clinics across the camp nutrition surveillance and assessment including Mass Screening, Promotion of Maternal infant, and young child nutrition (MIYCN through the Community Health Volunteers and MIYCN assistants. He/she will be responsible for day-to-day data compilation.

Key Responsibilities

1. Implementation of the nutrition response in nutrition clinics while ensuring adherence to the stipulated protocol.
2. Implementation of outpatient therapeutic program of severely acute malnourished children under-fives.
3.  Implementation of supplementary feeding of the moderately malnourished under-fives, pregnant and Lactating women
4. Implement comprehensive Maternal Infant and young Child nutrition and Baby friendly community initiative (BFCI) approaches
5. Support capacity building and OJT for nutrition incentive staff and CHWs through identification of capacity gaps and supporting training.
6. Support the systematic delivery of health and nutrition education messages to the community
7. Monitor and review nutrition supplies and equipment movements such as deliveries, storage, transport, and utilization at the site level
8. Offer nutrition support through counselling to individuals with medical complications including comprehensive care clinic clients
9. Conduct Mass screening for children under-fives regularly in collaboration with community health volunteers.
10. Compile and submit donor and IRC Nutrition program weekly, biweekly, and monthly report of all activities implemented.
11. Liaise with supply Chain Department in logistical program supplies, procurement and monitor supply control
12. Any other duties assigned by the supervisor.

Qualifications

1. Hold a minimum of Diploma in Food Nutrition and Dietetics from recognized institution
2. Must be registered with KNDI

Experience/Competence

1. Minimum 1year experience within an INGO in implementing emergency community nutrition
2. Experience of Maternal infant and young child nutrition with strong BFHI/BFCI approaches
3. Experience in nutrition survey and assessment
4. Proven analytical, communication/ negotiation skills and ability to think strategically
5. Experience in report writing and excellent computer skills
6. Ability to work in hardship areas (previous experience in a camp setting will be an added advantage)
7. Flexible and positive personality
8. Strong planning and implementation capacity
9. Confident and capable negotiator, communicator, and networker.

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Job Description

Reporting to the Supply Chain Coordinator, the Supply Chain Manager- Logistics  is responsible for the efficient coordination and management of all transport, fleet, Warehousing and equipment management functions for IRC’s office location. The position will also be responsible for the standardization of policies, reporting, contract managements , Administration  and good fleet and warehousing  practices across all the field sites and will require regular travel to provide technical support to the field-based fleet management and warehouse  staff.

Key Responsibilities:

Travel Services      

1. Support the development of travel policies procedures and programs and ensure compliance in all aspects of travel procedures
2. Oversight of all travel arrangements and operations
3. Manage relationships with travel agencies and vendors
4. Participate in Travel service Provider Sourcing and negotiating contracts or rates with travel service providers
5. Provide advice on travel documents, insurance, import/export regulations etc.
6. Drive continuous improvement of travel programs
7. Manage Travel Contracts to ensure compliance with contract service level agreements (SLA)

Logistics Management     

1. Work with the Supply Chain Coordinator to analyses operational / programme needs for transport and plan appropriate fleet size;
2. Prepare an annual fleet plan (including budget needed) and a vehicle disposal / replacement plan;
3. Prepare and manage Fleet movement plans including Vehicle scheduling and Requisition process
4. Ensure the implementation of IRC fleet management standards;
5. Managing HF and VHF radios to ensure that they are in a serviceable condition
6. Ensure that Customs clearance procedures are effectively coordinated and concluded
7. Strategically manage warehouse in compliance with IRC policies and vision
8. Oversee receiving, warehousing, distribution and maintenance operations
9.  Setup layout and ensure efficient space utilization
10. Initiate, coordinate and enforce optimal operational policies and procedures
11. Adhere to all warehousing, handling and shipping legislation requirements
12. Maintain standards of health and safety, hygiene and security
13. Manage stock control and reconcile with data storage system
14. Liaise with clients, suppliers and transport companies
15. Contact management and follow up to ensure timely implementation and renewals

Vehicle Management       

1. Ensure that vehicles are properly registered and have TPL insurance according to the rules and regulations of the country;
2. Establish mechanisms to check that vehicles are roadworthy at regular intervals;
3. Ensure timely and effective Vehicle Maintenance and repair management by identifying quality garages, supporting establishment of contracts with pre-approved garages, establishing quality control mechanisms, and undertaking performance reviews at a regular basis.
4. Oversee and ensure that maintenance has taken place and validate maintenance invoices before payment process;
5. Perform Vehicle management cost analysis and suggest improvements to reduce waste and minimize vehicle cost
6. Manage vehicle safety by ensuring that safety procedures are adhered to by all vehicle users
7. Implement Motor bike Management Process
8. Participate in Vehicle and car hire service providers sourcing and negotiating contracts or rates with vehicle hire service providers
9. Monitor vehicle fuel consumption and identify innovative ways to reduce fuel consumption;

Generator Management   

1. Appropriate generators are procured whenever required
2. Generator Operation is done in accordance with the operation guidelines and procedures
3. Generators are maintained in good working conditions in accordance to IRC generator maintenance and Repair policy
4. That generator fuel consumption is well monitored and identify innovative ways to reduce fuel consumption

Reporting

1. Ensure that fleet ,warehousing and travel  is captured in the management reports and presented in timely manner  .
2. Analyze the data, and prepare and submit accurate Fleet, travel  and warehousing  to supervisor on time as per donor regulations.

Legal and Compliance

1. Based on management data and information identify, suggest and implement actions that lead to improved efficiency and effectiveness of the fleet , warehouse as well as reduce the risk associated with operations .
2. Ensure all staff (international and national) are familiar and comply fully with the IRC Fleet policies and procedures
3. Identify, document and timely report any IRC policy deviations following the mechanism in place for appropriate follow up.
4. Develop and support implementation of improvement plans.
5. Promptly Inform the Supply Chain coordinator any areas of concern or potential or suspected Fleet policy violations.
6. Provide constructive support to all vehicle users to ensure effective, compliance to Fleet policies & procedures.
7. Review and provide feedback on assigned audit findings submitted to your country office and implement discrete, time-bound Fleet and asset management initiatives which improve performance or compliance (i.e. implementing post-audit corrective action plan);
8. To ensure that the necessary Warehouse and Assets activities are effected for all projects.
9. Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the program
10. To familiarize yourself with the IRC Global Supply Chain Manual for warehouse and Assets and comply with the policies outlined in the Manual in terms of the documentation, policies and procedures.
11. To complete required reports and submit weekly and monthly logistic reports in good time to the Supply chain coordinator.

Key Working Relationships:

1. Position directly supervises Transport and  Warehouse functions.

Other Internal and/or external contacts:

1. Internal: Regular relationships with program staff, Operations, and country Supply Chain staff at all levels,
2. External: Vendors.

Qualifications

1. Education: Degree in transport, logistics operations management or other relevant field
2. Work Experience: At least 5 years of work experience in in fleet or transport management or logistics, warehousing in a multi-cultural environment. INGO experience is highly recommended 
3. Knowledge and effective use of fundamental management concepts, practices, and procedures relative to quality and productivity improvements, training, budgeting and cost control.
4. Holder of a valid driving license

Demonstrated Skills and Competencies:

1. Fluent English written and spoken.
2. Competent with using computers, especially Microsoft Office Word and Excel spreadsheets and Outlook.
3. Strong sense of personal integrity
4. Attention to detail and ability to multi-task
5. Team spirit and problem solving abilities
6. Excellent interpersonal and communication skills
7. Remains productive when under pressure
8. Demonstrates a systematic and efficient approach to work
9. Relates and works well with people of different cultures, gender and backgrounds

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JOB DESCRIPTION

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC Kenya is the primary provider of health services in Kakuma and Hagadera (Dadaab) Refugee Camps, including clinical services, maternal and newborn care, nutrition and immunization services for children and pregnant and lactating women, community health outreach, and HIV-AIDS & TB prevention and care. IRC’s office in Lodwar, Turkana County, serves local communities through livelihoods support programming, support to VSLAs and women’s and girl’s safe spaces, and efforts aimed at preventing and responding to gender-based violence. In Nairobi and Kajiado counties, IRC supports urban refugees and vulnerable populations through its Economic Recovery and Development (ERD) programming, as well as through protection and advocacy. As of June 2021, IRC initiated nutrition and women’s protection and empowerment (WPE) programming in West Pokot County, in collaboration with local partners.

SCOPE OF WORK

IRC Kenya seeks a Grants Coordinator who will be responsible for day-to-day oversight and management of the Grants and Partnership Unit, ensuring cohesiveness across the team. The Grants Coordinator should be an individual experienced in business/proposal development, grants management, donor reporting, and compliance with the demonstrated skills to work across IRC Kenya’s large, multi-sector country program portfolio and escalate issues, as needed, to the Senior Management Team (SMT) for timely review and/or discussion. Excellent communication and organizational skills are essential in this role. The Grants Coordinator will be the focal point for in-country donor correspondence and coordination of proposal and report submissions. In addition, the Grants Coordinator will coordinate and manage any donor due diligence requests on behalf of the country program, and in coordination with the East Africa regional grants team, as needed.

Currently, IRC Kenya’s grants portfolio consists largely of funding from UNHCR, BPRM, ECHO, GFFO and private foundations. One of IRC Kenya’s near-term strategic aims is to increase the number of local partners with whom the country program works and collaborates.

The Grants Coordinator will report to the Deputy Director for Grants and Accountability (DDGA). The Grants Coordinator will have supervisory responsibility for the following: one Grants Manager, one Grants and Partnership Manager, two Princeton in Africa (PiAf) Fellows, including a Grants and Reporting Fellow and a Grants and Communications Fellow. They will work collaboratively with all members of the Grants and Partnership Unit, as well as the country program’s technical coordinators (TCs), the Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator, finance team, and operations team. The position is based in Nairobi and occasional travel to field sites and refugee camps may be required.

RESPONSIBILITIES

Business Development

1. Research and maintain information on donor strategies and funding opportunities at the national level, in conjunction with the program coordinators.
2. Maintain an in-depth knowledge of donor and Government of Kenya (GoK) policies, priorities, and strategies, and document and share internally key information/updates on such.
3. Schedule ‘go/no-go’ meetings with senior staff in response to solicitations for proposals, and quickly communicate and document decisions made regarding current funding opportunities.

Proposal Development

1. Ensure that the IRC’s processes and system for managing proposal development in collaboration with programs, finance, and operations departments is understood and respected, and results in timely and quality submissions.
2. Develop internal workplans for proposal development in coordination with all stakeholders, ensuring that roles and responsibilities are clearly defined and communicated to all staff involved.
3. Support the (Sr.) Grants Manager(s) to coordinate proposal development ‘kick-off’ meetings, and lead program design/ logical framework development meetings with the relevant grants, program, and MEAL staff, including DDP, to ensure internal alignment on targets, indicators, outputs, and outcomes.
4. Lead the proposal development process in coordination with DDP, sector/technical coordinators, field-based manages, MEAL staff, and the finance and operations teams to ensure submission of quality proposals.
5. Liaise with HQ regional Awards Management Unit (AMU), grants units, technical units, and other functional departments to ensure proposals meet internal standards and are donor compliant.
6. Ensure all new project proposals are developed in accordance with the Kenya program’s Strategic Action Plan (SAP), in compliance with IRC and donors’ rules and regulations, and meet internal standards.
7. Act as focal point with donors in-country for the proposal and report submissions, as needed.

Compliance

1. Maintain in-depth knowledge of IRC internal policies and donor rules and regulations pertaining to IRC Kenya funding, and support Nairobi- and site-based staff in monitoring grants and sub-grants for compliance throughout the project implementation period.
2. Review donor agreements, amendments, and modifications and coordinate their review with the relevant IRC HQ office. Coordinate and support the team to obtain DOAs, as required, prior to grant signatures, as needed.

Grants Reporting

1. Ensure all donor report deadlines and submissions are being accurately tracked in the country program’s excel-based Grants Tracking Sheet (GTS) and in OTIS (IRC’s Opportunity Tracking Information System), as required.
2. Work collaboratively with the Grants and Partnership Unit to ensure donor reports are submitted on-time, providing support as needed, in report coordination and collation. Review reports prior to submission for coherence and accuracy, ensuring high-quality, well-written, and timely reports meeting donor and IRC requirements.
3. Coordinate information on beneficiary numbers and indicator targets achieved with the Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator for reporting purposes and keep abreast of progress against targets/indicators
4. Lead capacity development of Program and Grants staff to ensure that they have the skills and knowledge on how to write donor reports, working toward strengthening writing and style formulation.

General Grants Management

1. Ensure grants management tools and resources are streamlined and disseminated to relevant IRC staff in the main and field offices.
2. Regularly review the Grants Tracking Sheet (GTS) and other information management systems to ensure they are up to date and accurate.
3. Ensure that field team’s programs and operational staff have updated grant records and documents for all grants and that they are timely provided information on changes to donor regulations or relevant communications, where applicable.
4. Coordinate with site and programs teams to ensure visibility requirements are met on-time and properly documented.
5. Ensure Project Cycle Meetings (PCM) are regularly conducted for all current grants and that they are documented, and action points are disseminated and followed-up in a timely manner.
6. Coordinate among the Grants and Partnership Unit, technical sectors, operational units, relevant field staff and senior management to recommend and/or work through approaches to grant/budget amendments/modifications.
7. Monitor burn rates via monthly budget versus actual (BVA) meetings; ensure timely follow-up of action items surfaced at meetings and escalate issues, as needed, for resolution and successful implementation of programs.

Partnership

1. Support the Grants and Partnership Manager to achieve timely and quality review and processing of partner vetting, assessments, proposals, and agreements, while streamlining the application of IRC’s Partnership Excellence for Equality and Results System (PEERS) tools and processes.
2. Ensure IRC Kenya’s partnership and sub-grants tracking tools are maintained and are up-to-date, and be able to provide updates to the SMT and other key staff on the status of all partner/sub-grant applications, reviews, and awards across sectors and sites.
3. Ensure key achievements and challenges related to partnership and sub-grants are communicated to donors and IRC senior management in a timely manner.

Qualifications

1. BA degree required; Master’s degree in Accounting, Economics, International Affairs, Social Sciences, or STEM (Science, Technology and Math) strongly preferred.

REQUIRED EXPERIENCE & COMPETENCIES

1. At least five years of experience working in program management, grants management and proposal/business development/design required.
2. Experience supervising and working closely with diverse teams.
3. Proven staff management experience required, and strong capacity to mentor and build capacity of staff.
4. Knowledge of UN (UNHCR/UNICEF/UNFPA/WHO), US (USAID/BHA/CDC), EU (ECHO/EC) and UK (FCDO) donor regulations, procedures, and requirements. Familiarity with major donor rules and regulations; grants management experience mandatory.
5. Proven ability to develop winning proposals to public- and private-sector donors. Program development experience mandatory, including development of key project documents such as logical frameworks, implementation plans, etc.
6. Fluent English skills (written and verbal) required. High quality copywriting and editing skills.
7. Excellent organizational skills, time management, ability to determine and juggle multiple priorities, and attention to detail are critical.
8. Possess strong communication skills and the ability to work in a multi-cultural context as a flexible and respectful team player – patience, cultural sensitivity, and application of contextual understanding in day-to-day work is required.
9. Willingness to travel to the field sites and refugee camps in Kenya, as needed.
10. High-level of knowledge and practice with Word, Excel, Outlook, etc. required.