Career Opportunities at Kenya Mortgage Refinance Company (KMRC)

Purpose of the Job

The position is responsible for Support, executing audit engagements within specified time to accomplish the internal audit plan ensuring reliability and integrity of information and compliance with policies.

Duties and Responsibilities

The duties and responsibilities are as follows:

• Managerial Roles and Responsibilities:
  • Develop internal control measures and organize regular review of internal control measures;
  • Assist in preparation of system and financial audit programmes and carrying out routine audit within the Company’s operations and activities;
  • Recommend systems of internal controls and checks to ensure the company is compliant to all the set regulations and mitigate risks;
  • Prepare and submit quarterly performance report with evidence of performance to the Board of Directors;
  • Check the soundness of accounting procedures and reliability of financial records and reports;
  • Implement the recommendations of the external auditors;
  • Carry out audit investigations, undertaking financial, operational and investigative audits;
  • Assist in designing, developing and updating the internal audit manual detailing audit plans;
  • Prepare audit reports, queries and observations;
  • Facilitate the periodic review of internal control systems to ensure their adequacy to prevent errors and irregularities;
  • Carry out a review of accounting, financial and budgetary systems;
  • Ascertain compliance with established, policies, plans, procedures and processes in the Company;
  • Review and appraise the soundness, adequacy and application of accounting financial and other operating controls and promoting effective controls;
  • Identify and document value add audit findings for discussion with management and eventual inclusion in the audit reports;
  • Discuss the audit findings with the auditors and agree on appropriate actions for improvement to the noted short falls;
  • Track the agreed actions and verify they have been implemented before closing the audit findings;
  • Maintain continuous contact with the business units and where appropriate assist in addressing any emerging risks;
  • Develop audit programs and testing procedures relevant to risk and test objectives;and
  • Check monthly and final financial statements to ascertain their accuracy and completeness;
• Operational Roles and Responsibilities
  • Develop and maintain a sound audit manual detailing audit practices, procedures and standards;
  • Review automated audit work papers prepared by the audit staff to ensure sound audit theory and compliance with the department’s methodology;
  • Determine the accuracy and reliability of accounting records by analysing systems and internal controls;
  • Ensure audit working papers are properly prepared, referenced, reviewed and documented systematically;
  • Prepare management reports as required;
  • Participate in the preparation and implementation of the Strategic Plan;
  • Review and evaluate the financial controls, systems, procedures, books of account, financial statements and periodic financial reports; and
  • Assist in coordinating the activities of the Audit, Risk and Compliance committee in
  • consultation with the office of the CEO
• Perform any other duties as may be assigned from time to time

Key Result Areas:

The jobholder’s accountability areas are outlined as follows:

• Effective operational cost control and resource utilization
• Timely implementation of control standards for services offered by the department
• Effective supervision of employees assigned to the department
• Enhance productivity in the department
• Continuous process improvement of services offered by the department
• Ensure customer satisfaction for the consumers of the services offered by the department
• Ensure compliance to audit regulations and procedures
• Ensure internal checks and balances in the Company’s finances
• Ensure security of the existing financial systems
• Development of Annual Audit Plan
• Development of a schedule to meet the Operating Audit Plan

go to method of application »

Description

Purpose of the Job

The position is responsible for providing executive support services in the day to day running of the CEO while working closely with staff and heads of department as a key contact person

Duties and Responsibilities

The duties and responsibilities are as follows:

• Operational Roles and Responsibilities:
  • Manage the CEO’s diary and email account and ensure the calendar, appointments, meetings, travel and deadlines are well organized and maintained;
  • Ensure the CEO’s office is equipped and maintained in a clean state;
  • Facilitate the business including meetings, briefings and receiving of visitors;
  • Organize briefings and meetings on behalf of the CEO and maintain records of the meetings with staff, media and other stakeholders;
  • Arrange and co-ordinate travel and accommodation requirements and ensure all the necessary arrangements are in place for the CEO commitments and itineraries;
  • Coordinate Staff Matters, Meetings, Workshops, Preparation of Budgets/Finance,Sessions;
  • Filter general information, queries, telephone calls and invitations to the CEO by redirecting or taking forward such contacts as appropriate;
  • Maintain smooth communication between the CEO’s office and internal departments and to demonstrate leadership in maintaining credibility, trust and support with management staff;
  • Prioritize conflicting needs, handle matters expeditiously, proactively, and followthrough on projects and relevant assignments to successful completion within deadlines;
  • Draft, edit, and ensure precision and delivery of reports, correspondence and communications from the CEO’s office;
  • Maintain and update key information and contacts regarding the Board and strategic relationships for the CEO’s office and the organization in general; and
  • Manage and ensure the efficient filing, documentation, safe custody and retrieval ofthe CEO’s records with due classification concerning confidentiality and archival value.
• Perform any other duties as may be assigned from time to time

Key Result Areas:

The jobholder’s accountability areas are outlined as follows:

• Submission of accurate, timely and relevant reports
• Continuous process improvement of services through efficient working
• Enforcement of relevant guidelines, rules and regulations
• Ensure customer satisfaction for the consumers of the services offered by the department
• Efficient execution of work processes as assigned Personal Assistant
• Delivery of quality administrative services for the assigned department
• Effective communication and maintenance of relationships through courteous and promptresponse to all enquiries
• Efficient coordination of meetings as may be assigned
• Efficient management of filing and document retrieval system
• Efficient liaison with external contacts

Required Skills

Knowledge and Skills Required:

The jobholder must possess:

• A minimum of bachelor’s degree in Secretarial Studies/Business Administration
• A minimum of five (5) years of related work experience support at executive-level
• Knowledge of administrative and clerical procedures and systems such as managing filesand records, transcription, designing forms, and other office procedures
• Must demonstrate high integrity and ethical practice
• Must demonstrate ability to work independently with minimum supervision
• Must be a team player who is able to work cordially in teams and ability to multitask
• Must demonstrate commitment to operational effectiveness
• Should have ability to solve problems by applying relevant business knowledge
• Should demonstrate professional expertise in the relevant work area
• Must have the ability to communicate for both written and oral communication
• Must be a flexible person, who is willing to learn and able to work flexible hours to achievegoals
• Must have knowledge in use of MS office packages

go to method of application »

Duties and Responsibilities

The duties and responsibilities are as follows:

• Operational Roles and Responsibilities
• Monitor compliance with covenants and agreed terms and conditions and generaloversight monitoring of accounts conduct and performance;
• Ensure compliance with KMRC’s credit policies, regulatory requirements and best practice in monitoring and control of facilities;
• Identification of loans that are in arrears for more than 90 days;
• Offset of deposits upon default;
• Recovery of defaulted loan amount from guarantors;
• Liaising with debt collectors and monitoring their debt portfolio, hold monthly meeting with them to review their performance;
• Preparation of demand letters and sending the same to defaulters and their guarantors within set timeline;
• Liaison with new employers for defaulters for loan recovery of defaulted loans;
• Preparation schedules of defaulters for submission to CRB;
• Timely and accurate listing of defaulters with CRB;
• Giving notice to defaulters about listing their debts with CRB before offset to guarantors;
• Advice guarantors and defaulters upon receipt of demand notices;
• Preparation of monthly credit reports to the Credit Manager with necessary recommendations;
• Inform member organizations about available options to repay guaranteed liability;
• Preparation and sending of guarantors’ certificates;
• Preparation of detailed defaulter’s schedules for credit reports;
• Timely refund to guarantors’ amounts recovered;
• Liaising with organizations requesting loan balances; and
• Repossession of motor vehicles for defaulted loans.

Key Results Areas:

The job-holders’ accountability areas are as follows:

• Submission of accurate, timely and relevant reports
• Continuous process improvement of services through efficient working
• Enforcement of relevant guidelines, rules and regulations
• Ensure customer satisfaction for the consumers of the services offered by the department

 
Required Master     N/A

Required Degree    Bachelor’s Degree Qualification in a Business related field

Required Skills   

Knowledge and Skills Required

The job-holder must possess:

• A minimum of a Bachelor’s Degree Qualification in a Business related field
• A member of the Association of Chartered Certified Accountants (ACCA) or Certified Public Accountants (ICPAK)
• Minimum five (5) years’ experience in finance or a relevant field;
• Professional expertise and Knowledge of loan management and credit policy
• Must demonstrate high integrity and ethical practice;
• Must demonstrate ability to work independently with minimum supervision;
• Must be a team player who is able to work cordially in teams;
• Must demonstrate ability to multitask;
• Must demonstrate commitment to operational effectiveness;
• Should have ability to solve problems by applying relevant business knowledge;
• Should demonstrate professional expertise in the relevant work area;
• Must have the ability to communicate for both written and oral communication;
• Must be able to work under pressure;
• Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals; and
• Must have knowledge in use of MS office packages

go to method of application »

Duties and Responsibilities

The duties and responsibilities are as follows:

• Operational Roles and Responsibilities:
  • Delivery and dispatch of all correspondences from the office and ensuring that all bills are paid on time;
  • Assisting the HR Officer in the running of the office by providing support in the managing of office space, maintaining service contracts and managing office equipment;
  • Supporting the HR Officer in implementing office administrative procedures and policies at KMRC;
    • Managing the switchboard services and maintaining the private automatic branch exchange (PABX) system;  
      • Receiving and transferring incoming calls promptly
      • Making outgoing calls for internal colleagues as requested (includes official international calls)
      • Writing down and dispatching phone messages on behalf of colleagues
      • Maintaining a log of all relevant telephone numbers, country codes and emergency numbers.
      • Ensuring the PABX system is in good working condition.
    • Managing visitors to KMRC
      • Receiving & vetting all the company’s visitors,
      • Maintaining the visitor’s book
      • issuing visitors badges.
    • Managing incoming mail and parcels by maintaining a mail log and by distributing/filing all incoming mail.
      • Receiving all incoming letters/parcels and directing them to the relevant office for distribution.
      • Maintaining an accurate log of all incoming letters/parcels.
      • Filing correspondence, memoranda, reports and other materials alphabetically, numerically or by other prescribed method.
    • Managing incoming mail and parcels by maintaining a mail log and by distributing/filing all incoming mail.    
    • Maintaining the tidiness and neatness of the front office and maintaining a safe and clean reception area
•  Perform any other relevant duties that may be assigned.

Key Result Areas:

The jobholder’s accountability areas are as follows;

• Continuous process improvement of services through efficient working
• Efficient execution of work processes as assigned
• Submission of accurate, timely and relevant reporting relevant to the day to day operations of the office
• Effective communication and maintenance work of relationships

Required Master     N/A

Required Degree    Secretarial Studies/Business Administration

Required Skills   

Knowledge and Skills Required:

The job holder must possess:

• Must have Certificate in Secretarial Studies, Office Management and Administration / or any other related field from a recognized institution
• Must have at least one (1) years proven work experience in a fast-paced environment
• Should be computer literate and familiar with MS Office packages
• Must have good communication skills
• Should have good interpersonal skills
• Must have good organizational skills
• Must have the ability to work under pressure
• Should have good team building skills
• Must have good problem solving skills.