Careers at Anti-Female Genital Mutilation Board

This is the entry grade for this cadre. An officer at this level will work under the guidance of a senior officer.

Duties and Responsibilities

• maintaining primary records such as cashbooks and ledgers; posting of vouchers and other deductions; preparing vouchers and committal documents in accordance with laid down rules and regulations;
• filling statutory returns;
• preparing payment transactions;
• preparing bank transfers for payment;
• generating trial balance;
• verifying authorizations of payments as per the Board’s authorized sign off limits;
• preparing cash flow forecasts;
• ensuring proper filling of accountable documents;
• handling daily transactions for petty cash;
• data capturing and maintenance of primary records such as cashbook, ledgers, vote book, register;
• reconciling supplier statements as received;
• preparing simple management reports e.g. imprest and expenditure returns; and
• issuing of cheques and posting payments and receipts vouchers in the cash book.

Job Specifications For appointment to this grade, an officer must have:

• Bachelor’s degree in commerce (Accounting or Finance option), Business  Administration (Accounting Option) or its equivalent qualification from a recognized institution;
• Passed Part II of the Certified Public Accountants (CPA) Examination or its equivalent; and
• Certificate in computer application skills from a recognized institution.

 Key Competencies

• Analytical skills.
• Accuracy skills.
• Interpersonal skills.
• Record management skills

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Duties and responsibilities at this level will entail:

• Overseeing the development, implementation and review of strategies, frameworks, work plans, legislation, policies, guidelines, procedures and regulations on human resource management and administration;
• Coordinating development, implementation and review of an organization structure, career progression guidelines, talent management and succession plans;
• Coordinating recruitment, selection, promotions, training, development, compensation, benefits, retention and separation processes;
• Coordinating the administration of the declaration of income, assets and liabilities and the public officer code of conduct and ethics;
• Coordinating the disciplinary control procedures;
• Coordinating the management and administration of staff pensions, welfare, health and safety;
• Coordinating the management of staff welfare schemes such as group personal life and accidents, medical and insurance schemes;
• Promoting Values and Principles of Public Service and ensuring compliance;
• Spearheading the establishment and maintenance of a skills inventory and staff and payroll audits database;
• Overseeing the development, implementation and review of the Anti FGM Board terms and conditions of service;
• Coordinating and monitoring staff performance appraisals;
• Overseeing implementation, maintenance and updating of the human resource management information systems;
• Coordinating office accommodation, registries and administrative services;
• Coordinating the establishment and maintenance of a catalogue and schedule of all Board’s assets and properties;
• Ensuring compliance with administration statutory and regulatory requirements such as property and motor insurance cover, logbooks;
• Coordinating work environment survey so as to improve work conditions;
• Coordinating the identification of unserviceable and obsolete assets for disposal;
• Promoting and ensuring compliance with data protection;
• Managing, mentoring, coaching and developing staff; and
• Facilitating capacity building in human resource and administration matters.

Job Specifications For appointment to this grade, an officer must have:

• Served in the grade of Assistant Director, Human Resource Management and Development for a minimum period of four (3) years;
• Bachelor’s degree in any of the following disciplines: - Public/Business Administration, Human Resource Management, Business Management, Public Administration, Political Science, Social Sciences, Management or its equivalent qualification from a recognized institution;
• Master’s degree in any of the following disciplines: - Business Administration, Human Resource Management, Business Management, Public Administration, Political Science, Public Administration or its equivalent qualification from a recognized institution;
• Certified Human Resource Professional, CHRP (K) or its equivalent;
• Leadership Course lasting not less than four (6) weeks from a recognized institution;
• Certificate in computer applications skills from a recognized institution;
• Be conversant with the Kenya Labour Laws;
• Met the requirements of Chapter Six (6) of the Constitution on leadership and integrity; and
• Demonstrated professional and managerial competencies and ability as reflected in work performance and results.

Key Competencies

• Interpersonal skills.
• Management and organizational skills.
• Written and oral communication skills.
• Confidentiality

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Job Description

• The Chief Executive Officer shall be the Secretary to the Board. The CEO will be the Accounting and Authorized Officer of the Anti-FGM Board. The CEO will be the head of Anti-FGM Secretariat and will be responsible to the Board for the day-to-day administration and management of the affairs of the Board.

Specific job description of the CEO will entail:

• Overall responsibility for the direction, organization and administration of programs of the Board;
• Spearheading formulation, implementation and review of the Board’s policies, procedures, strategies, standards and guidelines and submission of the same to the Board for consideration;
• Being responsible for the supervision and discipline of the staff of the Board;
• Subject to the directions of the Board on matters of policy, be responsible to the Board for the administration and management of the Board;
• Appointing such temporary professionals and other staff as may from time to time be required by the Board at such fee as may be approved by the Board;
• Providing strategic leadership and ensuring excellence in the provision of services at the Anti-FGM;
• Advising the Board, Cabinet Secretary and the Ministry of Gender on matters pertaining to Anti-FGM;
• Executing and communicating the Board’s strategies, decisions  2 and policies to the Secretariat;
• Providing linkage between the Board and the Secretariat;
• Spearheading the development agenda of the Board including formulation and implementation of the Board’s master plan;
• Overseeing development, implementation and review of the Board’s projects, programmes, annual business plans and long term strategies;
• Ensuring compliance with the provisions of the Anti-FGM Act and all other relevant legal provisions pertaining to the operation of the Board;
• Overseeing preparation of annual budgets, work plans and establishing proper internal monitoring and control systems and procedures;
• Putting in place sound strategies for ensuring prudent utilization and safeguarding of the Board’s resources and assets;
• Coordinating preparation of the Board’s annual financial statements and submitting the same to the Board, National Treasury, Parliament and The Controller of Budget as required by law;
• Ensuring budget spending is within the provisions of the Public Financial Management Framework;
• Enhancing collaboration and engagement with stakeholders and partners in support of Anti-FGM core business, development plans and projects;
• Ensuring continuous improvement of the quality and value of services provided by Anti-FGM;
• Promoting the corporate image of the Board and enhancing it’s visibility;
• Upholding integrity and professionalism in the performance of the Board’s functions;
• Championing national values and principles of Public Service;
• Mobilizing resources from non-state sources including donors in support of Anti-FGM programmes and projects;
• Nurturing and maintaining a conducive work environment that can attract, retain and motivate employees;
• Building capacity and managing performance of staff at Anti-FGM; and
• Performing such other duties as will be assigned by the Board and the law. 3

Job Specifications For appointment to the position of Chief Executive Officer, an officer must have:

• A minimum of fifteen (15) years relevant work experience five (5) of which must have been in a Senior Management Level;
• Bachelor’s degree in any of the following: Sociology, Anthropology, Education, Gender Studies, Social Development, Community Development, Social Work and Welfare, Disaster Mitigation and Management, Counselling, Psychology, Project Planning and Management, Community health and Development or its equivalent qualifications from a recognized institution; OR Bachelor’s degree in any Arts or Science plus a Post Graduate Diploma in Education from a recognised institution;
• Master’s Degree in any of the following disciplines: Sociology, Anthropology, Education, Gender Studies, Social Development, Community Development, Social Work and Welfare, Disaster Mitigation and Management, Counselling, Psychology, Project Planning and Management, Community health and Development or any other relevant field from a recognized institution;
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• Certificate in Computer application skills from a recognized institution;
• Met the requirements of Chapter Six (6) of the Constitution on leadership and integrity;
• Membership to a professional body where applicable;
• Demonstrated outstanding professional competence and managerial capability as reflected in work performance and results; and 4
• Demonstrated a thorough understanding of national strategic goals, policies and development objectives, and ability to translate them to the mandate of the Board.

Key Competencies

• Negotiation skills
• Organizational skills.
• Oral and written communication skills.
• Interpersonal skills.
• Strong Leadership skills.