Careers at Catholic Medical Mission Board - CMMB

About the Role

• Based in the Nairobi office, the Communications Assistant advances CMMB Kenya's communications efforts by identifying, gathering, and developing compelling stories, images, and multimedia content that showcase the impact of CMMB Kenya's work.
• He/ She will work closely with program teams, beneficiaries, project participants and colleagues across countries and time zones.
• The position combines journalism, content creation, and multimedia production, requiring technical skills in writing, photography, videography and editing.
• The Communications Assistant regularly travels to project sites to capture stories and visual content, and ensures all communications uphold CMMB Kenya's brand standards, values, and ethical guidelines.
• This role is ideal for a proactive, creative, and relationship-oriented communicator who can uncover impactful stories and transform them into engaging content for diverse audiences.

Key Responsibilities

General

• Identify inspiring stories within programs/projects by working with staff, beneficiaries, and volunteers.
• Post, manage, and monitor CMMB Kenya social media accounts.
• Conduct interviews with staff and community members to obtain firsthand accounts of CMMB's impact.
• Diligently record and document content gathered (stories, interviews, and images) and transcribe materials into English when necessary.
• Catalogue stories into an appropriate and organized filing system.
• Take compelling and respectful images of CMMB's work in action.
• Ensure that all required consent forms are completed, properly stored, and shared.
• Work collaboratively with and support professional photographers contracted to capture projects.
• Edit and produce videos for social media, donor reporting, and internal communications.
• Design visually appealing graphics and layouts for digital and print materials using Canva, Venngage, and Adobe Suite (Photoshop, Illustrator, InDesign, and Premiere Pro).

Branding

• Ensure that all materials adhere to voice, branding, and marketing requirements.
• Use branded language on social media and in press releases.

Social Media

• Provide content for CMMB Kenya's website and social media pages.
• Monitor social media and escalate any concerns to management.
• Produce and edit short-form videos and graphics optimized for each social media platform.

Release and Protocol

• Safeguard CMMB's brand in social media, story gathering, and media relations.

Public Relations

• Work with media to promote CMMB Kenya stories in local press.
• Share stories with local partners to enhance collaborations.

Qualifications and Competencies

• Excellent writing and storytelling skills, with the ability to create compelling content for diverse audiences.
• Strong professional photography skills.
• Proficiency in graphic design using Canva, Adobe Creative Suite (Photoshop, Illustrator, InDesign, and Premiere Pro), Venngage, or similar platforms.
• Demonstrated experience in video production and editing for digital platforms.
• Ability to manage and maintain multimedia content, including cataloguing, consent documentation, and digital asset organization.
• Strong interpersonal skills with the ability to build relationships and effectively engage with beneficiaries, staff, partners, and other stakeholders.
• Proven ability to work collaboratively across teams, cultures, and multiple time zones.
• Knowledge of social media management, digital communications trends, and audience engagement analytics.
• High attention to detail, strong organizational skills, and the ability to manage multiple projects simultaneously.
• Demonstrated commitment to ethical storytelling, safeguarding principles, and protecting the dignity of beneficiaries and participants while upholding organizational brand standards.
• Willingness and ability to travel to project sites to gather stories, multimedia content, and stakeholder perspectives

Education & Experience Qualifications

• Bachelor’s degree in Communications, Journalism, Public Relations, Marketing, Media Studies, or a related field.
• Minimum of 1-3 years of relevant experience in communications, digital media, journalism, public relations, content creation, or a similar role.
• Experience producing multimedia content, including photography, graphic design, video editing, and social media content management.
• Experience working with international, non-profit, development, or humanitarian organizations is an added advantage.

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Job Overview

• The Finance Assistant supports the effective financial management of CMMB Kenya programs and operations through timely payment processing, project budget monitoring, donor financial reporting, and compliance oversight. The role ensures accurate recording and tracking of financial transactions in the Oracle NetSuite ERP system, maintains proper supporting documentation, and supports adherence to CMMB policies, donor requirements, and applicable statutory regulations. Working closely with programs and operation teams, the Finance Assistant provides day-to-day financial guidance, strengthens internal controls, and promotes efficient resource utilization, transparency, and accountability across projects and offices

Roles and Responsibilities:

• Provide guidance on and support implementation of CMMB financial policies, procedures, internal controls and donor compliance requirements.
• Record, review and process financial transactions accurately and in a timely manner through NetSuite Oracle ERP, in accordance with the approved Chart of Accounts, project codes, budgets, CMMB policies and donor requirements.
• Prepare, review and process EFT and M-Pesa payments, ensuring appropriate approvals, complete supporting documentation, accurate coding and compliance with finance and procurement procedures.
• Assist in preparation of quarterly donor reports.
• Asist in preparation and monitoring of monthly Budget versus Actual (BvA) reports, analyze expenditure against approved budgets, identify significant variances, and follow up with program teams to ensure timely corrective action.
• Support reconciliation of staff advances and employee accountabilities and follow up on timely liquidation.
• Support accounts payable and accounts receivable functions, including supplier invoice review, payment documentation, outstanding balances and follow-up on pending transactions.
• Support withholding tax computations, statutory compliance, and timely submission of applicable returns while maintaining accurate supporting documentation and records.
• Support in training and capacity building of program staff on financial procedures, documentation requirements, budget management, and internal controls to promote compliance and accountability
• Assist in audit preparation by providing accurate financial records, supporting documents and responses to audit queries.
• Ensure proper filing, maintenance and safeguarding of financial records and supporting documentation.

Qualifications and Experience;

• Bachelor’s degree in Commerce, Accounting or Finance.
• Professional accounting qualification or ongoing professional development in accounting and finance.
• A minimum of at least three (3) years of accounting experience in a similar capacity working with an NGO on donor funded project
• Hands on application of Microsoft Office, (Word, Excel and PowerPoint); working knowledge of Oracle Netsuite accounting software preferred.
• Experience in processing and monitoring EFT and Bulk M-Pesa Payments
• Knowledge of donor financial management, compliance requirements and internal controls.
• Ability to maintain accurate financial records and work within organizational policies, donor requirements and applicable regulations.
• Strong attention to detail, integrity, organizational skills and ability to meet financial reporting and payment deadlines.