Finance Assistant - Kwale County at Catholic Medical Mission Board - CMMB

Job Overview

• The Finance Assistant supports the effective financial management of CMMB Kenya programs and operations through timely payment processing, project budget monitoring, donor financial reporting, and compliance oversight. The role ensures accurate recording and tracking of financial transactions in the Oracle NetSuite ERP system, maintains proper supporting documentation, and supports adherence to CMMB policies, donor requirements, and applicable statutory regulations. Working closely with programs and operation teams, the Finance Assistant provides day-to-day financial guidance, strengthens internal controls, and promotes efficient resource utilization, transparency, and accountability across projects and offices

Roles and Responsibilities:

• Provide guidance on and support implementation of CMMB financial policies, procedures, internal controls and donor compliance requirements.
• Record, review and process financial transactions accurately and in a timely manner through NetSuite Oracle ERP, in accordance with the approved Chart of Accounts, project codes, budgets, CMMB policies and donor requirements.
• Prepare, review and process EFT and M-Pesa payments, ensuring appropriate approvals, complete supporting documentation, accurate coding and compliance with finance and procurement procedures.
• Assist in preparation of quarterly donor reports.
• Asist in preparation and monitoring of monthly Budget versus Actual (BvA) reports, analyze expenditure against approved budgets, identify significant variances, and follow up with program teams to ensure timely corrective action.
• Support reconciliation of staff advances and employee accountabilities and follow up on timely liquidation.
• Support accounts payable and accounts receivable functions, including supplier invoice review, payment documentation, outstanding balances and follow-up on pending transactions.
• Support withholding tax computations, statutory compliance, and timely submission of applicable returns while maintaining accurate supporting documentation and records.
• Support in training and capacity building of program staff on financial procedures, documentation requirements, budget management, and internal controls to promote compliance and accountability
• Assist in audit preparation by providing accurate financial records, supporting documents and responses to audit queries.
• Ensure proper filing, maintenance and safeguarding of financial records and supporting documentation.

Qualifications and Experience;

• Bachelor’s degree in Commerce, Accounting or Finance.
• Professional accounting qualification or ongoing professional development in accounting and finance.
• A minimum of at least three (3) years of accounting experience in a similar capacity working with an NGO on donor funded project
• Hands on application of Microsoft Office, (Word, Excel and PowerPoint); working knowledge of Oracle Netsuite accounting software preferred.
• Experience in processing and monitoring EFT and Bulk M-Pesa Payments
• Knowledge of donor financial management, compliance requirements and internal controls.
• Ability to maintain accurate financial records and work within organizational policies, donor requirements and applicable regulations.
• Strong attention to detail, integrity, organizational skills and ability to meet financial reporting and payment deadlines.