Careers at Fairtrade International

DUTIES & RESPONSIBILITIES

Procurement Planning and Strategy

• Develop and implement procurement plans based on administrative and programmatic needs and budget allocations.
• Collaborate with programme managers, finance, and operations teams to forecast procurement needs.
• Ensure procurement activities comply with donor regulations, organisational policies, and legal requirements.
• Work with the Finance Manager and Project managers to determine procurement needs, quality and delivery requirements.
• Work with the finance manager to build a robust contract management system for All procurement contracts.

Supplier Management

• Identify, evaluate, and establish relationships with reliable suppliers and service providers.
• Conduct market research to assess price trends, availability of goods, and supplier capabilities.
• Negotiate contracts, terms, and pricing to achieve cost savings and ensure value for money.
• Maintain and update a database of pre-qualified suppliers and vendors.

Procurement Process Execution

• Prepare and issue purchase orders, request for quotations (RFQs), and tenders.
• Evaluate supplier bids and proposals based on quality, cost, delivery timelines, and compliance with Fairtrade Africa standards.
• Ensure all procurement documentation (contracts, purchase orders, invoices) is complete and accurately recorded.
• Monitor delivery timelines, inspect goods upon receipt, and co-ordinate with relevant departments to verify quality and quantity.

Compliance and Risk Management

• Ensure that all procurement activities adhere to donor regulations, ethical standards, and anti-corruption policies.
• Identify and mitigate procurement risks, including fraud, conflict of interest, and supplier non-performance.
• Maintain proper documentation and audit trails for transparency and accountability.

Budget and Cost Control

• Work closely with finance teams to align procurement expenditures with organisational budgets.
• Track and report on procurement expenditure and cost savings initiatives.
• Optimize procurement strategies to achieve financial efficiency while maintaining quality.

Stakeholder Engagement

• Collaborate with internal teams (programme, operations, finance, administration) to ensure timely and accurate procurement.
• Engage with external stakeholders, including regulatory authorities, and industry networks, to stay informed of procurement best practices.

Reporting and Record Keeping

• Maintain accurate procurement records, including purchase orders, supplier agreements, and receipts.
• Prepare and submit procurement reports for management and donor reviews.
• Support internal and external audits by providing necessary documentation and reports.

KNOWLEDGE, EXPERIENCE AND SKILLS

Qualifications

• Bachelor’s degree in Procurement, Supply Chain Management or a related field.
• Professional Certification Chartered Institute of Procurement and Supply (CIPS) qualifications or the Certified Professional in Supply Management (CPSM).
• Must be a member of the Kenya Institute of Supplies Management (KISM)

Experience and Knowledge

• 5+ years of experience in procurement or a similar position.
• Strong understanding of international trade laws, import regulations and logistics.
• Proficiency in procurement software and ERP Systems.
• Ability to multi-task and work in a fast-paced environment.

Skills

• Excellent negotiation, communication and supplier management skills.
• Strong problem-solving abilities and attention to detail.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• High level of integrity, accountability, and professionalism.
• Ability to manage multiple tasks and work under tight deadlines.
• Team player with strong interpersonal skills.

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DUTIES & RESPONSIBILITIES

Audit management

• Leading the development and implementation of an internal risk-based audit strategy and annual plan for the FTA
• Planning and undertaking audits to assess controls, operational and technical efficiencies and compliance with selected policies, procedures and regulations
• Driving operational improvements throughout the organization to improve overall efficiencies and enhance internal controls
• Directing implementation and compliance of internal controls, identifying and correcting any deficiencies.
• Supporting external auditors for corporate compliance
• Guiding the annual audit plan development.
• Promoting the highest standards of ethics and standards across FTA, based on the principles of integrity, objectivity, competence and confidentiality.
• Ensuring due diligence in the management of the FTA’s affairs.
• Overseeing the preparation of the Internal Audit systems, procedures and guidelines.
• Supervising the preparation of work programmes to ensure that audits are planned and well managed
• Reviewing the internal controls and documenting their effectiveness and adequacy.
• Recommending mitigation measures to address identified weaknesses where necessary
• Liaising with the external auditors and ensuring follow up on the process of implementation of Internal and external audit recommendations.
• Undertaking investigations as appropriate
• Supervising, training and developing direct reportees

Risk management

• Coordinating cross-functional efforts within the FTA to improve proactive risk management and continuity of operations
• Overseeing the FTA’s risk portfolio and identifying priority areas of risk assessment and mitigation planning
• Advisory on rating and ranking the current and anticipated critical and high Compliance Risks and mitigation activities for inclusion in the assessments.
• Supporting and empowering Business Unit management in effectively carrying out their respective risk activities
• Monitoring the maintenance/update of the strategic risk register
• Monitoring the implementation of risk action plans
• Assisting Line Managers in identifying and analyzing inherent risks
• Managing and following up on open issues and work with management to ensure closure of risk action plans
• Managing third parties engaged in support of Risk Management Consultancy
• Coordinating post-incident post-mortem
• Monitoring the Risk and Control Self Assessments
• Follow up on the implementation of Board resolutions on risk

KNOWLEDGE, EXPERIENCE AND SKILLS

Qualifications

• Master’s Degree in any of the following fields: Finance, Accounting, Business Administration, Mathematics, Statistics, Risk Management or equivalent qualification from a recognized institution would be an added advantage
• Bachelor’s Degree in any of the following fields: Finance, Accounting, Business Administration, Mathematics, Actuarial Science, Statistics, Economics or any other equivalent qualification from a recognized institution
• Be in possession of Certified Public Accountants or Association of Certified Chartered Accountant or any other relevant
• Be in possession of CISA or CIA or Risk Qualification or any other relevant.

Experience and Knowledge

• A minimum ten (10) years in relevant work and at least four (4) years in a management role
• Good working knowledge of English Language is mandatory, working knowledge of French will be an advantage
• Good understanding of tax laws across Africa
• Thorough understanding of international NGO financial reporting standards
• Knowledge of and ability to work with different financial controls, systems and accounting regulations including taxation requirements, financial reporting requirements etc.
• Knowledge of reporting requirements of development partners

Skills

• Excellent communication and reporting skills (verbal and in writing
• Strong analytical, organization and planning skills
• Strong influencing and negotiating skills
• co-operative and supportive team player
• Problem solving skills
• Ability to work across cultures

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DUTIES & RESPONSIBILITIES

• Developing a comprehensive programme of engagement coverage for assigned areas;
• Developing risk-based audit plans, programmes, and schedules;
• Ensuring conformity to acceptable standards, plans, budgets, and schedules;
• Conducting preliminary reviews of the areas to be audited;
• Assisting in the preparation of specific audit assignment plans and programmes;
• Performing audit tests on internal controls in accounting, administrative and operational procedures;
• Examining and evaluating the FTA’s internal controls to ascertain their adequacy and make recommendations for improvement.
• Ensuring that the audit findings are properly documented.
• Preparing draft audit reports detailing audit findings;
• Leading specific audit teams;
• Reviewing prepared audit test procedures, drafts notifications and request for information Memos;
• Following up audits to determine the extent of implementation of audit recommendations;
• Oversight of risk management activities;
• Any other responsibilities that may be assigned from time to time

KNOWLEDGE, EXPERIENCE AND SKILLS

Qualifications

• Bachelor’s Degree in any of the following fields: Finance, Accounting, Business Administration, Mathematics, Actuarial Science, Statistics, Economics, or any other equivalent qualification from a recognized institution.
• Be in possession of Certified Public Accountants or Association of Certified Chartered Accountant or any other relevant.
• Member of a professional body – Institute of Certified Public Accountant or any other relevant body;

Experience and Knowledge

• A minimum eight (8) years in relevant work and at least two (2) years in a supervisory role in comparable position;
• Thorough understanding of international NGO financial reporting standards
• Risk management and audit processes.
• General fraud prevention strategies.
• Ability to project and uphold Independence of mind.

Skills

• Strong analytical, organization and planning skills
• Able to meet strict deadlines to inform business decisions
• Strong negotiating skills