Careers at Federation of Women Lawyers in Kenya (FIDA-Kenya)

Job Summary

• The Human Resources & Administration Officer will provide operational leadership in the management of human resources and office administration functions. The role is responsible for supporting the employee lifecycle, ensuring compliance with employment legislation and organizational policies, fostering a positive workplace culture, and coordinating administrative services that facilitate efficient organizational operations.

Duties & Responsibilities
Human Resource Management

• Coordinate end-to-end recruitment and selection processes, including advertising vacancies, coordinating interviews, conducting reference checks and onboarding successful candidates.
• Maintain accurate and confidential personnel records and HR information systems.
• Administer employee contracts, confirmations, leave, probation and separation processes.
• Coordinate staff induction and orientation programmes.
• Support implementation of the performance management system, including appraisal processes and follow-up on performance improvement plans.
• Coordinate staff learning and development initiatives and maintain training records.
• Support employee engagement, staff wellness and workplace culture initiatives.
• Administer staff medical insurance and other employee benefits in liaison with service providers and the Finance Department.
• Coordinate payroll inputs and ensure timely submission of HR information affecting payroll.
• Guide staff on HR policies, procedures and employment-related matters.
• Support disciplinary and grievance management processes in accordance with organizational policies and Kenyan labour laws.
• Ensure compliance with statutory employment obligations and organizational HR policies.

Administration

• Coordinate office administration services to ensure a safe, efficient and conducive working environment.
• Oversee office maintenance, utilities, security, cleaning services and office supplies.
• Coordinate travel, accommodation and logistical arrangements for meetings and organizational events.
• Support asset management by maintaining accurate inventory records.
• Coordinate occupational safety and health compliance initiatives.
• Liaise with external service providers to ensure quality and timely service delivery.
• Support procurement processes in accordance with organizational policies by coordinating administrative requirements and documentation.

Compliance and Organizational Support

• Ensure compliance with relevant labour legislation and internal policies.
• Support implementation of safeguarding, diversity, equity and inclusion initiatives.
• Prepare periodic HR and administration reports for management.
• Contribute to continuous improvement of HR and administrative systems and processes.
• Perform any other duties as may be assigned by the Executive Director.

Person Specifications
The successful candidate should possess:

• Academic and Professional Qualifications
• Bachelor's Degree in Human Resource Management, Business Administration (Human Resource Option), Commerce (Human Resource Option) or a related field.
• Certified Human Resource Professional (CHRP-K) qualification.
• Valid membership with the Institute of Human Resource Management (IHRM).
• A postgraduate qualification in Human Resource Management or a related field will be an added advantage.

Experience

• At least three (5) years of progressive experience in Human Resource and Administration.
• Experience working in the NGO, development or non-profit sector will be an added advantage.

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Job Purpose

• The Legal Counsel will provide high-quality legal representation, legal advice and legal aid services to women and girls, support strategic litigation and advocacy initiatives, strengthen alternative dispute resolution mechanisms, and contribute to FIDA- Kenya's mission of promoting access to justice and gender equality.

Key Responsibilities

• Legal Representation and Legal Aid Provide legal advice and legal aid services to clients in accordance with FID Kenya's mandate.
• Represent clients before courts, tribunals and quasi-judicial bodies.
• Prepare pleadings, affidavits, submissions, witness statements and other legal documents.
• Conduct legal research and provide sound legal opinions.
• Support strategic litigation aimed at advancing women's rights and gender justice.

Case Management

• Manage an assigned litigation portfolio and ensure timely progression of cases.
• Maintain accurate client records and case management information.
• Monitor court schedules and the virtual justice system and ensure compliance with procedural timelines.
• Prepare regular reports on case outcomes and emerging legal trends.
• Demonstrated experience coordinating recruitment, performance management, employee relations, board coordination and office administration.
• Experience using HR Information Systems (HRIS), Enterprise Resource Planning
• (ERP) and Microsoft Office applications.

Competencies
The ideal candidate should demonstrate:

• High standards of integrity, professionalism and confidentiality.
• Excellent interpersonal and relationship management skills.
• Strong communication and report-writing skills.
• Good planning, organizational and coordination skills.
• Ability to manage multiple priorities and meet deadlines.
• Sound knowledge of Kenyan labour laws and HR best practices.
• Strong problem-solving and decision-making skills.
• Commitment to teamwork, continuous learning and service excellence.

Alternative Dispute Resolution

• Facilitate mediation, Alternative Justice Systems (AJS) and other appropriate dispute resolution processes.
• Promote amicable settlement of disputes where appropriate.
• Support community-based dispute resolution initiatives.
• Community Legal Empowerment
• Conduct legal awareness and civic education programmes.
• Support community outreach activities, legal clinics and mobile legal aid initiatives.
• Develop simplified legal information materials for public education.

Advocacy and Policy

• Contribute to legal and policy research.
• Participate in advocacy initiatives aimed at promoting legal and policy reforms affecting women and girls.
• Prepare briefing notes, legal analyses and policy submissions.
• Partnerships and Organizational Support
• Build collaborative relationships with the Judiciary, Office of the Director of Public
• Prosecutions, National Police Service, County Governments, civil society organizations and other justice sector actors.
• Represent FIDA Kenya in stakeholder forums as assigned.
• Contribute to programme design, resource mobilisation, proposal development and donor reporting where required.
• Undertake any other duties assigned in support of FIDA Kenya's mandate.

Person Specifications

Academic and Professional Qualifications

• Bachelor of Laws (LL.B) degree from a recognized university.
• Postgraduate Diploma in Law from the Kenya School of Law.
• Advocate of the High Court of Kenya with a current practising certificate.
• Member of the Law Society of Kenya in good standing.
• Training in mediation or alternative dispute resolution will be an added advantage.

Experience

• At least three (3) years of relevant post-admission experience.
• Demonstrated experience in litigation and legal advisory services.
• Experience in gender justice, human rights, family law, succession, children's rights or public interest litigation will be an added advantage.
• Experience working with civil society or development organizations is desirable.

Competencies

• The successful candidate should demonstrate:
• Excellent legal drafting and analytical skills.
• Strong litigation and courtroom advocacy skills.
• Sound knowledge of Kenyan constitutional, civil and family law.
• Excellent communication and negotiation skills.
• Strong report writing and documentation skills.
• Ability to manage multiple cases and competing deadlines.
• High ethical standards, professionalism and integrity.

go to method of application »

Job Purpose

• The Legal Counsel will provide high-quality legal representation, legal advice and legal aid services to women and girls, support strategic litigation and advocacy initiatives, strengthen alternative dispute resolution mechanisms, and contribute to FIDA- Kenya's mission of promoting access to justice and gender equality.

Key Responsibilities

• Legal Representation and Legal Aid Provide legal advice and legal aid services to clients in accordance with FID Kenya's mandate.
• Represent clients before courts, tribunals and quasi-judicial bodies.
• Prepare pleadings, affidavits, submissions, witness statements and other legal documents.
• Conduct legal research and provide sound legal opinions.
• Support strategic litigation aimed at advancing women's rights and gender justice.

Case Management

• Manage an assigned litigation portfolio and ensure timely progression of cases.
• Maintain accurate client records and case management information.
• Monitor court schedules and the virtual justice system and ensure compliance with procedural timelines.
• Prepare regular reports on case outcomes and emerging legal trends.
• Demonstrated experience coordinating recruitment, performance management, employee relations, board coordination and office administration.
• Experience using HR Information Systems (HRIS), Enterprise Resource Planning
• (ERP) and Microsoft Office applications.

Competencies
The ideal candidate should demonstrate:

• High standards of integrity, professionalism and confidentiality.
• Excellent interpersonal and relationship management skills.
• Strong communication and report-writing skills.
• Good planning, organizational and coordination skills.
• Ability to manage multiple priorities and meet deadlines.
• Sound knowledge of Kenyan labour laws and HR best practices.
• Strong problem-solving and decision-making skills.
• Commitment to teamwork, continuous learning and service excellence.

Alternative Dispute Resolution

• Facilitate mediation, Alternative Justice Systems (AJS) and other appropriate dispute resolution processes.
• Promote amicable settlement of disputes where appropriate.
• Support community-based dispute resolution initiatives.
• Community Legal Empowerment
• Conduct legal awareness and civic education programmes.
• Support community outreach activities, legal clinics and mobile legal aid initiatives.
• Develop simplified legal information materials for public education.

Advocacy and Policy

• Contribute to legal and policy research.
• Participate in advocacy initiatives aimed at promoting legal and policy reforms affecting women and girls.
• Prepare briefing notes, legal analyses and policy submissions.
• Partnerships and Organizational Support
• Build collaborative relationships with the Judiciary, Office of the Director of Public
• Prosecutions, National Police Service, County Governments, civil society organizations and other justice sector actors.
• Represent FIDA Kenya in stakeholder forums as assigned.
• Contribute to programme design, resource mobilisation, proposal development and donor reporting where required.
• Undertake any other duties assigned in support of FIDA Kenya's mandate.

Person Specifications

Academic and Professional Qualifications

• Bachelor of Laws (LL.B) degree from a recognized university.
• Postgraduate Diploma in Law from the Kenya School of Law.
• Advocate of the High Court of Kenya with a current practising certificate.
• Member of the Law Society of Kenya in good standing.
• Training in mediation or alternative dispute resolution will be an added advantage.

Experience

• At least three (3) years of relevant post-admission experience.
• Demonstrated experience in litigation and legal advisory services.
• Experience in gender justice, human rights, family law, succession, children's rights or public interest litigation will be an added advantage.
• Experience working with civil society or development organizations is desirable.

Competencies

• The successful candidate should demonstrate:
• Excellent legal drafting and analytical skills.
• Strong litigation and courtroom advocacy skills.
• Sound knowledge of Kenyan constitutional, civil and family law.
• Excellent communication and negotiation skills.
• Strong report writing and documentation skills.
• Ability to manage multiple cases and competing deadlines.
• High ethical standards, professionalism and integrity.