Careers at National Council of Churches of Kenya (NCCK)

Job Purpose: The Human Resource Officer will support generalist HR functions while actively safeguarding the organization’s people and practices.

Duties and Responsibilities:

• Support recruitment activities by participating in candidate sourcing, conducting interviews, and facilitating onboarding processes.
• Administer and maintain the Human Resource Management Information System (HRMIS), ensuring data accuracy and producing reports that inform HR planning and decisions.
• Assist in executing performance management systems, including performance appraisals, and collaborate with supervisors to monitor and improve staff productivity.
• Support the delivery and monitoring of staff welfare programs, including wellness activities, employee assistance services, and benefit schemes that promote well-being.
• Compile and interpret HR metrics such as staff turnover, absenteeism, training effectiveness, and workforce composition to support strategic initiatives.
• Support payroll administration by verifying employee data and ensuring timely and accurate salary disbursement in accordance with statutory requirements.
• Ensure organizational compliance with employment laws by staying informed of legal updates, reviewing internal practices, and advising on necessary adjustments.
• Support the Management of staff contracts by preparing, updating, and tracking employment agreements, ensuring terms align with organizational policies and legal requirements.
• Apply and revise HR policies consistently, while ensuring full compliance with Kenyan employment legislation and internal governance standards.
• Champion a safe and ethical workplace by reinforcing safeguarding measures and promoting respectful conduct across all levels of the organization.

Key Qualifications / Skills / Competencies / Experience Required

• A university degree in Human Resource Management, Business Administration, or a closely related discipline.
• Possession of a Higher National Diploma in HR or a CHRP certification.
• At least three (3) years of experience in a broad-based human resources role.
• Proficiency in HRIS systems, with familiarity in Microsoft Dynamics 365, Business Central, is considered an asset.
• Solid understanding of Kenyan employment legislation and established HR practices.
• Excellent organizational Skills
• Demonstrated capacity to manage confidential issues with professionalism and integrity.

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Job Purpose: The Records Management Officer will ensure that Council records, both physical and digital, are properly organized, securely stored, and easily accessible.

Key Responsibilities

• Develop and implement procedures for organizing, storing, retrieving, and disposing of records in accordance with policy and legal requirements.
• Maintain accurate filing systems for both paper and electronic documents.
• Ensure the confidentiality and security of sensitive records, adhering to data protection regulations.
• Facilitate timely access to records for authorized users and respond to documentation requests.
• Conduct periodic audits to verify the integrity and completeness of records.
• Coordinate archiving and disposal of records in line with retention schedules and legal standards.
• Monitor compliance with records management policies and applicable legislation.
• Support Council digitization efforts and contribute to the enhancement of electronic records systems.
• Support in managing electronic records within the ERP system, specifically Microsoft Dynamics and sharepoint, by ensuring proper classification, storage, and retrieval of digital documents.
• Generate reports and provide insights from records data to support administrative decision-making.

Qualifications and Experience

• Bachelor’s degree in Records Management, Library Science, Information Science, or a related field.
• Minimum of 3 years’ experience in records or information management.
• Familiarity with electronic records systems and ERP platforms; experience with Microsoft Dynamics is a strong advantage.
• Knowledge of records lifecycle, archiving standards, and data protection laws.
• Strong organizational skills.
• High level of integrity and attention to detail.

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Job Purpose: The Assistant Finance Officer will support the Finance Department in managing daily financial operations, maintaining accurate records, and ensuring compliance with financial policies and procedures.  

Duties and Responsibilities:

• Assist in preparing and monitoring budgets, forecasts, and financial plans
• Process payments, invoices, receipts, and other financial transactions accurately and on time
• Maintain up-to-date financial records and ensure proper documentation for audits and reporting
• Reconcile bank statements and other financial accounts regularly
• Support the preparation of monthly, quarterly, and annual financial reports
• Ensure compliance with internal financial policies and external regulatory requirements
• Assist in expense claims and staff reimbursements
• Identify discrepancies and report financial risks or irregularities to senior finance staff
• Collaborate with other departments to ensure smooth financial operations and data sharing

Key Qualifications / Skills / Competencies / Experience Required

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• Minimum of one (1) year of experience in a finance or accounting role
• Proficiency in Microsoft Word and Excel for documentation, reporting, and data analysis
• Strong attention to detail and numerical accuracy
• Knowledge of financial regulations, accounting principles, and reporting standards
• Good organizational skills
• Integrity, discretion, and the ability to handle confidential information

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Job Purpose: The IT & Data Analyst will facilitate effective use of technology by maintaining reliable data systems, ensuring smooth operation of the IT infrastructure, providing technical support to users, and troubleshooting system issues.

Key Responsibilities

• Oversee and enhance the performance of data systems and IT infrastructure to ensure stability and efficiency
• Carry out regular updates, system backups, and patch installations to maintain security and functionality
• Deliver prompt technical support to end-users, resolving hardware and software issues effectively
• Gather, refine, and interpret data to assist in strategic decision-making
• Design and maintain visual reports and dashboards to communicate key insights
• Support the rollout of new software applications and provide user training to facilitate adoption
• Identify and suggest improvements to optimize system usability and operational effectiveness
• Monitor and implement IT security measures to safeguard program data and systems from unauthorized access or breaches
• Ensure compliance with data protection regulations and organizational IT policies
• Create user-friendly documentation, manuals, and guides for program staff on IT-related procedures and best practices

Key Qualifications / Skills / Competencies / Experience Required

• Bachelor’s degree in Information Technology, Computer Science, or a related discipline
• Minimum of 3 years’ experience in IT support or systems administration
• Strong analytical thinking and problem-solving capabilities
• Proficiency in data and IT tools such as Excel, SQL, Power BI, and enterprise systems
• Working knowledge of ERP platforms, particularly Microsoft 365 Dynamics
• Excellent communication and interpersonal skills for effective user support and collaboration

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Job Purpose: The Assistant Human Resources Officer will support day-to-day HR operations, help ensure compliance with relevant regulations, and contribute to maintaining a positive and efficient workplace environment.

Duties and Responsibilities:

• Assist in implementing HR policies, procedures, and programs across the organization
• Maintain accurate and up-to-date employee records and HR documentation
• Organize and manage physical and digital filing systems for HR documents
• Support recruitment activities, including job postings, candidate screening, and interview coordination
• Facilitate onboarding and orientation for new employees
• Help manage leave records, attendance tracking, and employee benefits administration
• Take minutes during HR meetings and ensure timely distribution and filing
• Assist in drafting employment contracts, letters, and other HR related documents
• Prepare and manage HR correspondence such as memos, notices, and official communications

Key Qualifications / Skills / Competencies / Experience Required

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field
• Minimum of One Year (1) experience in an HR support role or similar capacity
• Strong written communication skills for drafting documents, minutes, and correspondence
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills
• Attention to detail and the ability to manage filing systems efficiently
• Strong written communication skills for drafting documents, minutes, and correspondences
• Excellent interpersonal abilities and a collaborative mindset
• High level of integrity and ability to handle confidential information